Information sheet for applications to the university-wide student grant
competition of Internal Grant Agency of Masaryk University
(IGA MU)
1. General information
IGA MU is funded from the Operational Programme Research, Development and Education within the
framework of the implemented project IGA MU reg. No. CZ.02.2.69/0.0/0.0/19_073/0016943.
Tentative schedule
Submission period 14 September 2020 – 30 October 20201
Checking formal criteria and review of applications November/December 2020
Evaluation panel session, shortlisting student projects
recommended for funding
December 2020
Implementation of the student grant project, monthly
reports on activities
1 January 2021 – 31 December 2021
Final report on activities, evaluation of the project
implementation by the evaluation panel
January – March 2022
 Supporting information for the announcement of public competition including its rules is available
here.
 Student grant projects to be submitted to the competition shall last one year (investigation from 1
January 2021 to 31 December 2021). Applications may be submitted only for individual student
grants – i.e. the applicant must be the sole investigator.
 Funds allocated to 1 project: CZK 479,160.
 A student grant application cannot be submitted if the project would be co-funded from targeted
support for specific university research (hereinafter referred to as “SUR”). A student may be the
investigator of only one IGA MU grant project at a time. Involvement in a SUR project with a
different topic is possible provided one grant project is not co-funded both by the IGA MU and
SUR targeted support.
1
A submitted project is considered a project electronically approved at the faculty. In accordance with Section 4(5) of
IGA MU Directive, submission of the application is subject to the approval by the faculty, which confirms in the PMIS
that the application complies with internal rules of grant project implementation.
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2. Contact persons
Faculty Name E-mail Telephone
LF (Faculty of
Medicine)
Mgr. Dagmar Václavíková dagmar.vaclavikova@med.muni.cz 549 49 7614
FF (Faculty of
Arts)
Jitka Erlebachová erlebach@phil.muni.cz 549 49 1521
PrF (Faculty of
Law)
Mgr. Petr Hudeček petr.hudecek@law.muni.cz 549 49 3854
FSS (Faculty of
Social Studies)
Jitka Hotárková hotarkova@fss.muni.cz 777 242 170
PřF (Faculty of
Science)
Ing. Bc. Martin Hovorka hovorka@sci.muni.cz 549 49 1412
FI (Faculty of
Informatics)
Ada Nazarejová DiS. nazarej@fi.muni.cz 549 49 4963
PdF (Faculty of
Education)
Mgr. Jitka Sedláčková sedlackova@ped.muni.cz 549 49 6739
FSpS (Faculty
of Sports
Studies)
Mgr. Katarína Šimková
Ph.D.
ksimkova@fsps.muni.cz 549 49 7226
ESF (Faculty of
Economics and
Administration)
Mgr. Daniela Marcollová veda@econ.muni.cz 549 49 4730
Mgr. Kateřina Oleksíková
Ph.D.
katerina.oleksikova@econ.muni.cz 549 49 5885
RMU (Rector’s
Office)
Ing. Monika Zicháčková zichackova@rect.muni.cz 549 49 8179
Karolina Wojnar wojnar@rect.muni.cz 549 49 8661
3. Signing in to PMIS, creating an application (project proposal)
The application shall be submitted exclusively through the PMIS and shall be written in English.
In the event of technical problems with the PMIS, please contact ihelp@ics.muni.cz or enter your question
through the user support issue tracker https://inet.muni.cz/app/issue/ihelp?new in Inet.
Signing in to the system
 login is the UIN (university identification number)
 password is the primary password for IS MUNI
Creating an application (project proposal)
1. Select template “Internal Grant Agency MU”.
2. Click on the button “New proposal by the template”
3. The application form will open now.
4. Filling in an application in PMIS
Basic information tab
 Title – the title should accurately describe your project
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 Acronym – optional; you can write the project title acronym
 Implementation period – filled in automatically
 Investor's deadline – filled in automatically
 Investor’s registration code – filled in automatically after the tab is saved
 Project category – filled in automatically
 Investor 1 – filled in automatically
 Applied research – filled in automatically
 GDPR
o You will see the following question: “Is processing of personal data a subject of your
research?”
 If you select “no”, continue filling in the project proposal with no obligation
concerning the GDPR. In such case, you must check all 5 items relating to the GDPR,
where you confirm that the processing of personal data of natural persons is not a
subject of the project.
 If you select “yes”, you will see the following questions that have to be answered in
the next step:
1. How do you obtain personal data of natural persons?
2. Do you proces the persoal data based on a consent of a resarch participant?
(More information on consent is to be found in the Guidelines of the Legal
Office).
3. How do you store personal data you proces? (More information on secure
storage is to be found in the ICS recommendation).
4. Do you transfer / share personal data obtained in the framework of research to
other persons / entities outside MU (e.g. project partners, companies, etc.)?
4.1. If your answer to the previous question was “yes”, please
select the option.
4.2. Do you transfer personal data to countries outside the EEC?
5. What is the processing time (storage) of personal data that you process in your
research?
Co-authors of the personal data processing record: (List the names of all persons
who participated in answering the above questions concerning the GDPR).
o In case the GDPR tab remains uncompleted, the investigator shall get an automated e-mail
message; if the tab remains uncompleted despite the warning, the information about the
necessity of completion shall be sent again in case the project is approved. The completion
of this form is related to the statutory obligation of MU as a data controller to keep records
of personal data processing.
o Detailed information about personal data processing and protection is available on the MU
official notice board at the address https://www.muni.cz/o-univerzite/uredni-
deska/ochrana-osobnich-udaju.
o Potential questions shall be answered by PhDr. Mona Nechvátalová, Personal Data
Protection Office, e-mail: nechvatalova@rect.muni.cz.
 Ethics
Information for applicants from LF (Faculty of Medicine)
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o Applications for assessment by the Ethics Board together with all supporting documents
and information are sent electronically. Detailed procedure and Application for Assessment
are to be found here.
o The deadline for submitting the Application for Assessment of Research Project by the
Ethics Board of the Faculty of Medicine is to be found at https://www.med.muni.cz/o-
fakulte/organizacni-struktura/eticka-komise.
Information for applicants from all faculties except LF (Faculty of Medicine)
o If the project requires assessment by the Research Ethics Committee, i.e. the project
concerns biomedical research, use of biomedical methods (e.g. fMR, collection of biological
samples), vulnerable persons (e.g. children) are the subject of the research, or sensitive
data are collected, select “yes” in the Ethics section.
o Application for Assessment of Project by Research Ethics Committee (REC) must be
submitted in advance prior to the end of the submission period, i.e. by 15 October 2020
incl.
o If you wish to submit the Application for Project Assessment of by the REC, please fill in the
Ethics tab in the project proposal editor and prepare and attach the requested documents
and information. Please follow the instructions on the Research Ethics Committee’s
website and in the case of doubt contact the project support officer of your faculty.
 MU role in project – filled in automatically
 MU economic / organizational unit – select from the drop-down list
 Other MU economic / organizational unit – select from the drop-down list if applicable
 Pre-financing – filled in automatically
 Brief Project Annotation
o Enter a brief and clear summary of your project plan. In case your project proposal is
approved and subsequently implemented, the above information shall be published on the
university website in accordance with the facts you entered in the PMIS.
 Valid proposal – the box must be checked; if empty, the application is not considered as valid.
IGA MU tab - suggestion
 Applicant – filled in automatically
 Mentor – select by name or UIN of the mentor
 Degree programme – select from the drop-down list
 Field of science – filled in automatically based on the degree programme entered
 FORD – select from the drop-down list
 I hereby declare that the topic of my grant project is not identical with the topic of my doctoral
thesis.
o The topic of the application must not be identical with the topic of your doctoral thesis.2
Confirm by checking the box.
 Research focus, methodology and aims/objectives of the student grant project
o Specify the issues dealt with by the student grant project proposal, current state of
knowledge, project activities, aims and objectives and the method of achievement,
methodology, potential risks and schedule.
2
The topics must not be entirely identical, they may be related or logically connected, expanding the investigated
issues in the doctoral thesis. You are entitled to use the grant project results/outcomes in your doctoral thesis.
However, the doctoral thesis as a whole must not be the outcome of the student grant project.
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 The applicant’s and mentor’s professional specialisation and interest in the implementation of
the student grant project
o Specify yours and the mentor’s professional qualification, document with e.g. the CV or the
list of publications. Describe yours and the mentor’s motivation and interest in the
implementation of the student grant project. Insert attachments to the tab Documents.
 Mandatory educational/research stay abroad
o Describe the planned educational/research event outside the Czech Republic and your
active participation therein. Stay abroad (e.g. internship, conference, summer school,
research stay) must take place in the year for which the grant is awarded.
 Educational objectives of the applicant
o Describe the educational activities undertaken as part of the student grant project
implementation (e.g. FRESHERS courses, English language course etc.).
o Participation in the educational activity must be documented (e.g. by a certificate or
confirmation of participation).
 Planned outcomes of the student grant project
o Specify the main outcome of your grant project. Describe other planned outcomes in the
area of research and development or education; quantify if possible.
o If you plan to participate in an educational/research activity abroad (mandatory activity), a
document proving your participation (e.g. a confirmation of participation) shall be entered
as one of the outcomes.
o If other educational events (mandatory activity) are planned, a document proving your
participation (e.g. a certificate) shall be entered as one of the outcomes.
o Choose reasonable outcomes and enter only those that may be realistically achieved (e.g.
instead of entering “publication of a specialised article”, if its publication is not certain,
enter e.g. “manuscript of an article intended for publication in a specialised journal”).
o The outcomes you enter into the PMIS must be physically documented after the
completion of the student grant project! They shall be checked by the administrator at the
economic unit (ECU) and subsequently by the funding body.
Budget tab
Personnel costs in total (the investigator’s
workload is 0.5)
CZK 282,586 (a fixed amount, cannot be changed)
Other costs in total CZK 196,574
This amount is a sum of mentor’s remuneration, travel
expenses, long-term intangible and tangible assets,
office supplies and other consumables, services and
overhead costs.
This expenditure must be planned in the above
amount.
Remuneration of mentor CZK 13,480 (a fixed amount, cannot be changed)
Travel expenses Enter amount.
Immaterial tangible and intangible assets Enter amount.
Office supplies and other consumables Enter amount.
Services Enter amount.
Overhead costs CZK 71,874 (a fixed amount, cannot be changed)
TOTAL CZK 479,160
The sum of personnel costs and other expenses.
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 Justification of amount and structure of funds
o Describe and justify the project costs with regard to their purpose, usefulness and necessity of
acquisition. Describe only those items that are not fixed, i.e.: travel expenses, long-term
intangible and tangible assets, office supplies and other consumables, services.
Documents tab
A place for attaching files. Only annexes concerning “the applicant’s and mentor’s professional
specialisation and interest in the implementation of the student grant project” (signed CVs, list of
publications etc.) may be attached. Other annexes shall be disregarded in the evaluation procedure. Attach
a signed CV as a scan in the pdf format, other annexes in the pdf format.
Approval tab
Check with the contact person at your ECU about the approval method. In general, approval shall be done
electronically:
 Select “Close and submit the proposal for electronic approval” in the Approval tab. The electronic
approval process starts; persons in charge get an e-mail calling them to approve. You do not have
to print out or sign any documents. As soon as the proposal is approved, you shall get an e-mail
message.
 Please get in touch with the contact person at your ECU and inform him/her about the project
finalisation.
Authorization tab
You can make your application accessible to other persons by means of the “Add authorisation” button (for
reading only or reading and editing, at your discretion).
5. Publicity regarding outcomes
The student grant project outcomes are governed by the standard publicity rules of the Ministry of
Education, Youth and Sports (Pravidla pro žadatele a příjemce – Obecná část – in Czech only). In case the
rules cannot be applied due to technical reasons (e.g. order and arrangement of logos), information about
the support from a given project or programme may be substituted in the textual form.
Publicity regarding outcomes shall be consulted by the student with the ECU administrator at the faculty.
6. Evaluation of application
The evaluation process shall commence on the working day following the deadline for submission of
applications, which is specified in the Rector’s call. The evaluation process consists of 2 stages, whereas the
application is assessed at the relevant faculty in the first stage. The second stage falls within the
competence of the RMU Research Office.
In the first evaluation stage, the competition administrator at the ECU shall assess the compliance with
formal criteria:
 the application is written in English,
 the topic of the application is not identical with the topic of the student’s doctoral thesis,
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 the student is enrolled in a doctoral degree programme at MU in the standard length of studies and
in the full-time mode, or is a student in the last year of a Master’s degree programme and shall
become enrolled in the doctoral degree programme no later than within 30 calendar days of the
end of the submission period,
 the student is an investigator of only one student grant project for the period of IGA MU project
implementation,
 the application is submitted by the deadline specified in the MU Rector’s call.
After the formal criteria are met, the competition administrator at the ECU shall refer the application to the
RMU RO. Two reviewer’s reports shall be subsequently written for each application.
A sample of the reviewer’s report regarding student grant applications within the IGA MU is attached to
this information sheet.
More information about the evaluation procedure is stated in Section 6 of IGA MU Directive.