Masaryk University Administration and Economic System MUST Week 17. 4. 2015 Information Systems Division Institute of Computer Science Masaryk University Agenda  About the Presenters  MU Information Infrastructure  Information System for Economics and Administration About the Presenters 1/2  Masaryk University (5 267 employees, 33 270 students)  9 faculties  2 institutes  14 university-wide departments  MU Institutes  Institute of Computer Science  Central European Institute of Technology  Institute of Computer Science – mission  ICT Research and Development  ICT services provision About the Presenters 2/2  Institute of Computer Science – divisions  Communication Infrastructure  Computational and Storage Infrastructure  Information Systems  User Support  Operational and Economic  MU-ICS Information Systems Division  Library and Information Centre  Information Systems Administration  Information Systems Development Agenda  About the Presenters  MU Information Infrastructure  Information System for Economics and Administration MU Information Infrastructure 1/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) e-Information sources, Aleph (library IS) EIS Magion, MU Inet (economics, administration) MU IS (study system) MU Compass (buildings, technologies, GIS) MU Information Infrastructure 2/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) e-Information sources, Aleph (library IS) EIS Magion, MU Inet (economics, administration) MU IS (study system) MU Compass (buildings, technologies, GIS) EIS Magion • externally provided • human resources, economics, assets administration MU Inet • in-house developed • university-wide intranet for economics and administration • on top of EIS Magion plus other application areas Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) e-Information sources, Aleph (library IS) EIS Magion, MU Inet (economics, administration) MU IS (study system) MU Compass (buildings, technologies, GIS) MU IS • in-house developed • university-wide intranet for study administration • publications, theses • public level – MU Shopping Centre MU Information Infrastructure 2/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) e-Information sources, Aleph (library IS) EIS Magion, MU Inet (economics, administration) MU IS (study system) MU Compass (buildings, technologies, GIS) e-Information Sources, Aleph • externally provided • access to world-wide databases • library information system • national network MU Information Infrastructure 2/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) e-Information sources, Aleph (library IS) EIS Magion, MU Inet (economics, administration) MU IS (study system) MU Compass (buildings, technologies, GIS) MU Compass • in-house developed • building and technology documentation (MU premises, grounds, estates, technologies, networks) • attribute and graphical data • map server MU Information Infrastructure 2/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) e-Information sources, Aleph (library IS) EIS Magion, MU Inet (economics, administration) MU IS (study system) MU Compass (buildings, technologies, GIS) www.muni.cz • MU institutional website, in-house developed • unified bi-lingual presentation of profile information across the whole of MU WebCentrum • platform for running individual presentations of selected MU departments, projects, activities MU Information Infrastructure 2/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) e-Information sources, Aleph (library IS) EIS Magion, MU Inet (economics, administration) MU IS (study system) MU Compass (buildings, technologies, GIS) MU Information Infrastructure 3/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) e-Information sources, Aleph (library IS) EIS Magion, MU Inet (economics, administration) MU Compass (buildings, technologies, GIS) not now MU Information Infrastructure 3/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) EIS Magion, MU Inet (economics, administration) MU Compass (buildings, technologies, GIS) not now not now MU Information Infrastructure 3/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz www.muni.cz, WebCentrum (public websites) EIS Magion, MU Inet (economics, administration) not now not now not now MU Information Infrastructure 3/3 Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz EIS Magion, MU Inet (economics, administration) not now not now not now MU Information Infrastructure 3/3 not now Studijní IS MU Zaměstnanecký Inet MU Ekonomický, personální Magion Geografický GIS MU Veřejný web www.muni.cz EIS Magion, MU Inet (economics, administration) MU Information Infrastructure 3/3 Agenda  About the Presenters  MU Information Infrastructure  Information System for Economics and Administration  EIS Magion  MU Inet  Inet Live Demonstration EIS Magion 1/2  EISes at CZ Universities (28 / 44 public / private)  IFIS (ČR)  SAP  EIS Magion  EIS Magion  7 universities  MagNet network  Masaryk University ► ► ► EIS Magion 2/2  Masaryk University  Human Resources, Economics and Accounting, Assets Administration  800 users  university- and faculty-level administration and management  administered at MU-ICS  development and support coordinated by MU-ICS (central budget) MU Inet  Web-based IS for economics and administration  Developed and administered by MU-ICS  On top of EIS Magion  Delivery of Magion-administered data to the whole of MU  Provision of workflow  In parallel with EIS Magion  Application areas not covered by EIS Magion Inet over Magion 1/2  Human Resources – individual employees  personal and wage data on themselves (pay advice, income graphs), meal vouchers, e-leaves (planning, applying), time sheets  Human Resources – department/project heads  department/project overviews, e-leave and time sheet approving  Human Resources – MU/faculty administration  attendance records pre-processing, meal voucher records pre-processing, pay advice post-processing (less than 3% printed) Inet over Magion 2/2  Economics and Assets – individual employees  travel forms, assets/SW in personal care (261 823 assets / 11 774 SW licenses)  Economics and Assets – department/project heads  accounting and budget statements, financial control, assets overviews  Economics and Assets – MU/faculty administration  assets inventory, life cycle  SW records, distribution, inventory Inet along Magion 1/5  Human resources – ID cards  photographing of people (8 949 in 2014)  ID cards production (10 711 in 2014; 42 854 active cards)  Human resources – Certificates  personal certificates and remote signing (134 persons / 273 certificates)  Human resources – e-Application  electronic selection procedures for new employees Inet along Magion 2/5  Economics – SUPO (System of Settlement of Individuals’ Claims)  personal financial accounts (17 174 active users)  non-addressed deposits  payments for services (accommodation, catering, printing/copying, vending machines, private telephony etc.)  Economics – Public tenders  dynamic purchasing systems (24 465 items) Inet along Magion 3/5  R&D – ISEP (projects database)  proposals submitting and evaluation (6 463 proposals in 2014)  running projects records (incl. accounting / budget / bank statements, project results) (7 180 with 32 764 timesheets)  intellectual property records  R&D –Academic qualifications  records, life cycle, diplomas  external users access  R&D –Awards and honours  records Inet along Magion 4/5  Operation –Telephony  fixed/mobile lines records  working/private phone calls records and payments (SUPO, wages)  Operation – Real Estate Administration  MU premises, grounds, estates (buildings, rooms, keys)  Operation – Issue Trackers  RT-systems in various areas Inet along Magion 5/5  Operation – Inspection system  internal/external inspection records (data, workflow)  Operation – www.muni.cz administration  texts, phrases, images  document repository Inet live demonstration  https://inet.muni.cz Thank you for your attention is@ics.muni.cz Information Systems Division Institute of Computer Science Masaryk University