Minutes
Meeting 2
March 31st
2010
6pm
Meeting called by Dale Kalina and Vasco Neves
Attendees: Dale Kalina, Vasco Neves, Stuart Hopkinson, Jon Phillips, Shan Keshri,
Roshan Photay, Luis Cyrillo, Roye Mauthner
Additions:
General
 Helena will mail all of the MIMSA members to let them know of the
new board and of up and coming events.
 New vice dean to contact for MIMSA related events is Prof. Taborska.
 We might have the opportunity to move next year to the new campus
in Bohunice. We the board take on the opinion that we should be
placed somewhere close to the other student organisations but, would
prefer to be located in the Centre if it is possible.
 Helena asked us what we would like/need we responded that new IT
equipment would be nice. It will be new MIMSA policy to not "beg" for
things from the University going along with our new image as an
organisation that can stand on our own feet.
Dates
 Vasco and Dale to Deans colloquium to be introduced.
 Vasco and Dale to meet President of ISC, IFSMA and SPOLEK
 ISC meet the board session at 9pm on April the 6th
Cardholders
 The MIMSA members will henceforth be known as MIMSA cardholders.
 MIMSA is representative of all the students hence, we cannot require
students to pay us in order to vote for our President and Vice
President. Hence, in the future people will be allowed to vote but,
entrance to clubs and events will be charged.
 We will be aiming at having 95% of the international students as
Cardholders so we need to figure out why people would not want to be
members.
MIMSA Image
 At the moment people are excited by MIMSA and the future, we as the
board have to be seen to be upstanding people. There is a no tolerance
policy to things that may be unbecoming to the MIMSA board.
 A disciplinary panel in that situation will comprise of the President and
Vice President as well as another from the board and a member from
the student body.
 In the past there has been an incident involving a current student rep.
Joana Duarte whereby she was accused of "fraud", being involved in
faking a SPOLEK ball ticket and being caught. The board feels that
though if we had been in power at the time we would have expelled
her and removed her from her position as student rep, unfortunately
the matter was closed by the previous board. No action will therefore
be taken against her.
Feedback from students
 More education events
 Communication between MIMSA and the students needs to be better,
so that they can inform us what they want.
 The board needs to be more approachable.
 Subsidized meals cannot be given out due to the fact that the meals
are organised by the ministry of education, we are not included
currently.
 2nd
years had a problem relating to there not being enough equipment
available for them in Biochemistry practical's- Helena will be sorting it.
 Students of MIMSA are allowed to apply for summer exchange
programs.
Orientation week
 Going to be re-organized in co-ordination with ISC, IFMSA and SPOLEK
 The idea will be for Czech and international students to be together for
some things and separate for others.
 Helena is involved in this process and there will be a meeting with the
Presidents and Vice Presidents of the organisations to decide what to
do.
 A leaflet will be going out with the packet of info. that goes to new
students. It needs to be done by the end of April to go to the first
students, the Portuguese.
 When possible the leaflets will be specific to the country it is going to
and in the language.
 We will ask Helena if we may communicate directly with "The Abbey
College" directly in reference to the English students.
 For the orientation week the idea of having a MIMSA kiosk was put
forward. To see T-Shirts and generally to appeal to the new students
and parents with post cards and tourist gifts. It will be primarily for
information and will require the board and committee members to run
it during those first few days. We need to talk to the other
organisations about this and gather their opinions on the matter.
 Mommy and Daddy "buddy" system for new students to be paired with
upper years as guides and confidents for the first few weeks.
Social
MIMSA cup
 Whole day event
 Barbecue and music event
 2nd
of May or weekend of the 8th
 Entry to be 120kc for players including meal, 60kc for jus a meal, 50kc
extra for non-cardholders
 MIMSA board team............ shirts to be made
MIMSA shirt competition
 Members design
 Board choose three they like and then the members choose from the
three which one is the winner
 A4 size
 The logo has to be on it
 Winner gets a free shirt
 The shirt is for the next year
 Logos are A/C/D
Committee
 Veronika Sykorova, Joana Almeida, Shashank Srirama and Divya Barot
Education
 Pub quiz
 13th
of April
 Questions to be handled by education people.
 Location: barracuda
 Entry ?
 Teams of 4
Committee
 Will consist of educational tutors and for the time being none will be
needed as Shan and Bhav will organise it.
Clinical Sessions
 We would like to extend the clinical sessions for a week so that there is
no clash between that and the pub quiz on the 13th
. Also we propose to
have a motivational speech by Nikos for students who may be
disheartened by failing a certain exam.
Treasurer
 Each department to try and find an appropriate sponsor.
 Speaking to iraklis concerning the 10000 Kc from the flight school that
doesn't appear to ever have come into MIMSA even though we
advertised on our website.
 Pub quiz and MIMSA cup budget need to be ok with Jon before booking
is done.
 Printing and copying will also be budgeted.
IT
 New "tech-guy" is in place his name is Břetislav Regner
(regner@med.muni.cz)
 He is in the process of setting up a new email account for MIMSA
(MIMSA@med.muni.cz)
 We can already upload documents onto the IS for the purpose of
backup and for the access to students. If in doubt of how to do this
please contact Dale.
 The current website and domain for hosting the website costs $70
dollars per year but, we are unsure when that contract runs out. Roye
will be contacting George in the coming week.
 The IS is able to host our website, there will be a cost involved
however, there might be a problem with capacity due to us wanting to
run a forum.
 Roye has prepared and proposed a design for the MIMSA business card
which will again be presented to the board in completed form next
week.
PR
 To start publicity for the coming events; MIMSA cup and Pub Quiz.
 To write letters to the relevant companies regarding sponsorship.
 Posters for the clothing competition
Black box
 Discussed at length and not entirely agreed. Proposed materials for
helping students mainly for examination purposes. Completed syllabi
and help questions. We disagree about whether this would be to the
benefit of said students or rather a hindrance.
MIMSA OFFICE
 Nice decorating Dale
 We are on the lookout for furniture and things to make the office a
more sociable environment.
Office hours
Monday 3-6 Shan and Stuart
Tuesday 3-6 Vasco
Wednesday 3-6 Dale and Rosh
Thursday 3-6 Roye
Friday 3-5 Jon