Minutes
Meeting 7
March 5th
May 2010
6:30pm
Meeting called by Dale Kalina and Vasco Neves
Attendees: Dale Kalina, Vasco Neves, Stuart Hopkinson, Jon Phillips, Shan Keshri,
Roshan Photay, Adriano Mendes, Luis Cyrillo, Roye Mauthner
Additions:
Introduction
 Helena said that the business cards that we are to be having made are
to have no names on them and will be just general MIMSA cards. The
number to be made is still to be decided
 Please send out fewer emails as people are complaining about MIMSA
sending out forms of spam.
Public Relations
 Majales
 10am-6pm Roshan, Cyrillo and Vasco will be organising the event
 Will be good publicity for MIMSA and good co-operation with other
student organisations.
 Had a meeting with the IFMSA with regards to the handbook that is
being made
 T-shirt competition is to be launched and a poster to be made by
Sunday
 Winner of the competition will have a hoody for free-
Social
 Orientation week schedule to be finalised with the ISC and IFMSA with
whom Dale and Vasco have a meeting in the next week.
 Buddy system for orientation week
Education
 Iraklis is planning a talk about his trip to America
Treasurer
 Advertisements and sponsors – ask permission to put the logo and
names of the companies on the website.
 Copy centre- we are going to team up with the ISC fundraising
committee to organise
 Cellular project is main concern for orientation week now as a side note
we want to ask the Uni about having a budget for making calls from
the office
IT
 New hosting and new look of the website is being worked on.
 New website is to be uploaded by orientation week
Can we have the MIMSA folder on IS linked to the website
 Setting up of FAQ
MIMSA Cup
 From the MIMSA cup the profit is roughly Kc 2000 with the cost of the
engraving still having to come out of that. Worries to come from that
are that if everybody was a cardholder then we would have made a
loss
Fantastic event
 We need to delegate more so that we as the board don’t burn
ourselves out
 Cleaning up was the big thing that was left at the end for us to do
 We need to brief people in the future about things that we would like
to be done and what is expected
 There was only one person from the social committee present and
most of them were unwilling or unsure about what was expected of
them.
 Too many people on the board were playing and there was not enough
of us left to organise and make sure that things were running smoothly
 Need to in future limit stress and exhaustion put onto the board.
Wrap-up