ELECTION REGULATIONS OF THE ACADEMIC SENATE OF THE
FACULTY OF ARTS, MASARYK UNIVERSITY
(As amended with effect from 13 December 2023)
Section 1
Introductory Provisions
(1) The Election Regulations of the Academic Senate of the Faculty of Arts of Masaryk
University (hereinafter referred to as the "Regulations") apply to the Academic
Senate of the Faculty of Arts of Masaryk University (hereinafter referred to as the
"FF MU AS "), which is at the Faculty of Arts of Masaryk University (hereinafter
referred to as the "FF MU") in accordance with Act No. 111/1998 Coll, on Higher
Education Institutions and on Amendments and Supplements to Other Acts (Higher
Education Act), as amended (hereinafter referred to as the "Act"), and the Faculty
of Arts of Masaryk University Statutes as the autonomous representative academic
body of the FF MU.
(2) These Regulations govern the election of members of the FF MU AS in accordance
with the Act and the FF MU Statutes.
(3) For the purposes of these Regulations, the term "in writing" means sending by
electronic mail via the Masaryk University Information System (hereinafter referred
to as the "IS MU") to:
a) e-mail address volebni.komise@phil.muni.cz in case of
communication with the FF MU AS Electoral Committee,
b) e-mail address in the format UČO@mail.muni.cz in case of
communication with the FF MU AS Chair (where UČO is the university
number of the person traceable in the IS MU).
Section 2
Constituencies
(1) For the purposes of exercising their rights under these Regulations, each member
of the academic community belongs to one constituency of the FF MU academic
community.
(2) For the purposes of these Regulations, the academic community of the FF MU is
divided into an academic staff constituency and a student constituency.
(3) An academic staff member who is concurrently a student shall belong to an
academic staff constituency unless they choose to belong to a student constituency.
Section 3
Election System
(1) The academic staff constituency elects twelve members of the FF MU AS from
among its ranks.
(2) The student constituency elects nine members of the FF MU AS from among its
ranks.
Section 4
Election Cycle
(1) The FF MU AS election cycle lasts 36 calendar months.
(2) The FF MU AS election cycle begins on the day immediately following the end of the
previous FF MU AS election cycle.
(3) If the term of office of all members of the FF MU AS expires in accordance with the
procedure pursuant to Section 26(3) of the Act, the term of office of the FF MU AS
expires on the last day of the elections announced by the Dean.
(4) The term of office of the FF MU AS members is the same as the election term.
(5) Substitutes called to membership and members elected in by-elections and reelection
serve as members until the end of the FF MU AS term.
Section 5
Organization of Elections
(1) Elections are held electronically via the IS MU E-voting application (hereinafter
referred to as the "Application").
(2) Reasonable measures are taken to ensure secrecy in elections.
Section 6
Announcement of Elections
(1) The schedule of elections is announced by the FF MU AS Chair no later than three
months before the end of the FF MU AS election period. If they fail to do so, the
Dean will announce the elections. The announcement of the elections is published
in the Application.
(2) The announcement of the election includes the designation of the two constituencies
referred to in Section 2.
(3) Voting is initiated no later than two months before the end of the FF MU AS election
cycle.
Section 7
Electoral Committee
(1) Elections for both constituencies are administered by the FF MU AS Electoral
Committee (hereinafter referred to as the "Electoral Committee").
(2) The Chair and at least two other members of the Electoral Committee are appointed
and removed by the FF MU AS from among the members of the FF MU academic
community. At least one of the Electoral Committee members is a student.
(3) In case that a member of the Electoral Committee accepts candidacy in the FF MU
AS elections, their membership in the Electoral Committee ceases. Membership is
also terminated by resignation, removal or termination of membership in the
relevant constituency. If the number of members of the Electoral Committee falls
to less than three, the Committee must be replenished immediately. In such a case,
if there is any risk of delay, the Chair of the FF MU AS may appoint members.
Section 8
Electoral Rolls
(1) The Electoral Committee will verify the accuracy of the list of members of the
constituency concerned and make it available to the members of the constituency.
(2) Objections regarding the accuracy of the list of constituency members shall be dealt
with by the Electoral Committee without delay.
Section 9
Candidates
(1) Any member of the relevant constituency may stand as a candidate.
(2) Written notification of candidacy must be received by the Chair of the Electoral
Committee no later than the date specified in the schedule. The candidate may
attach their election programme, which will be made available on the Application.
The Chair or a designated member of the Electoral Committee will acknowledge
receipt of the candidacy.
Section 10
Information on Candidates and Election Times
(1) The Electoral Committee will publish the list of candidates at least one week before
the start of the elections.
(2) Within the same time limit, the Electoral Committee will inform the voters about
when they may vote via the Application.
Section 11
Election Campaign
(1) Election rallies may be held at the FF MU with all candidates, or in support of
individual candidates.
(2) In this context, the Electoral Committee must ensure that a level playing field for
campaigning is maintained.
(3) The election campaign is conducted in a spirit of decency, honesty and collegiality.
Section 12
Election Process
(1) The Application is open for voting for a minimum of seven calendar days, according
to the announced schedule.
(2) A voter can cast a vote in the Application for as many candidates as the number of
FF MU AS members to be elected in the respective constituency.
(3) Interim election results will not published.
Section 13
Determination and Publication of Election Results
(1) The Electoral Committee will use the Application to determine the results of the
election in the relevant constituency no later than the next working day after the
last day of the election.
(2) There is no mandatory minimum turnout in any constituency.
(3) The candidates with the highest number of votes in their constituency will be
elected.
(4) The non-elected candidates with the highest number of votes will become
substitutes.
(5) In the event of a tie in the order of voting for members or substitutes, the Electoral
Committee shall determine the order by lot.
(6) The Electoral Committee will announce the elected candidates after the deadline for
the submission of complaints has expired, or once any complaints have been
settled.
(7) The Electoral Committee will prepare an election report on the course and result of
the election, which includes:
(a) the election schedule,
(b) the names of members of the Electoral Committee,
(c) the number of voters,
(d) a list of names of all the candidates, in order of the number of votes
received, indicating those candidates who were elected,
(e) a statement on the conduct of the election and the validity of the result,
including a statement on the number and nature of any complaints,
(f) the date the minutes were drawn up along with the signatures of all
members of the Electoral Committee.
(8) The Electoral Committee will publish the results of the election, including the
electoral report, in a manner allowing remote access.
Section 14
Complaints
(1) A voter may file a complaint with the Electoral Committee against violations of the
Act, the FF MU Statute, or these Regulations in the preparation of the elections, the
course of the election campaign, the organisation of the elections and the election
results. The complaint must be filed within seven calendar days of the
announcement of the result.
(2) The complaint must be in writing and legitimate.
(3) The Electoral Committee will consider the complaint about the election within seven
calendar days of its receipt. The decision on the complaint will be appended to the
election report.
(4) An appeal against a decision on a complaint is delivered in person to the FF MU AS
Chair. An appeal does not have suspensive effect.
Section 15
Repeated Elections
(1) The election should be repeated if there has been a serious breach of the principles
and rules of the election which may have affected the results of the election as
regards the elected members. Where such misconduct relates to the order of
substitutes, the substitutes will not be elected from the place in the order, inclusive,
to which the misconduct relates.
(2) The Electoral Committee decides on repeating the election.
(3) The provisions on elections apply mutatis mutandis to the repeated elections.
Section 16
By-election
(1) By-elections are held in the event that there is no substitute for the vacant seat of
a member of the FF MU AS, or all substitutes have declined the summons, or not
all members were elected in the regular elections.
(2) If the vacancy occurrs in the last six months of the term, the FF MU AS may decide
that a by-election is not necessary.
(3) The provisions on elections apply mutatis mutandis to by-elections.
Section 17
Termination of Membership
(1) Membership in the FF MU AS expires during the electoral cycle:
(a) on the date of terminating the membership of the academic community of
the constituency,
(b) on the date of accepting an office incompatible with membership in the FF
MU AS,
(c) on the date of resignation of membership.
(2) Members of the FF MU AS will notify the FF MU AS Chair of the termination of
membership for the reasons specified in Paragraph 1.
(3) The resignation of membership must be made in a written statement delivered in
person to the FF MU AS Chair.
Section 18
Retention of Membership by Admission to Follow-up Studies
(1) Membership in the FF MU AS does not cease in the case of a student who, during
their term of office, duly completes their studies in degree programmes
implemented by the FF MU, but is immediately admitted to another, follow-up
degree programme at the FF MU. In such a case, membership is only interrupted
according to Paragraph 2.
(2) The membership of a student in the FF MU AS pursuant to Paragraph 1 who notifies
the FF MU AS Chair no later than seven calendar days after the regular completion
of studies that they intend to study and enrol for studies at the FF MU will be
maintained and the exercise of the rights and obligations associated with the
mandate of a member of the FF MU AS will be returned to them on the day following
the day of enrolment in studies. However, the period between the completion of
studies and enrolment in studies may not exceed four months, otherwise the
mandate of the FF MU AS member will expire; the mandate will also expire upon
the expiry of the deadline set for enrolment in studies.
(3) No substitute is called for the period of suspension of membership in the FF MU AS
pursuant to Paragraph 1.
Section 19
Summoning Substitute
(1) The substitute is summoned by the Chair of the FF MU AS.
(2) The substitute may refuse the summons in writing. This will terminate their status
as a substitute for the relevant term of office without the possibility of renewal.
(3) The provisions of Section 17 will apply mutatis mutandis to the termination of the
office of the substitute. Section 18(1) and (2) will apply mutatis mutandis to the
suspension of a substitute; the notification requirement of Section 18(2) will not
apply to a substitute.
Section 20
Documentation of Elections and FF MU AS Membership
(1) The FF MU AS maintains all election documentation (announcements, candidacies,
candidate lists, report on the results obtained from the Application).
(2) The Chair of the FF MU AS maintains a list of FF MU AS members, including a list of
committee members.
Section 21
Final Provisions
(1) The Election Regulations of the Faculty of Arts of Masaryk University effective from
27 March 2020 are repealed.
(2) Pursuant to Section 27 (1) (b) of the Act, these Regulations were approved by the
Academic Senate of the FF MU on 20 November 2023.
(3) Pursuant to Section 9(1)(b) of the Act, these Regulations were approved by the MU
Academic Senate on 4 December 2023.
(4) These Regulations come into force on the date of approval by the MU Academic
Senate.
(5) These Regulations come into force on the date of publication in the public section
of the FF MU website.
signed electronically
doc. Mgr. Irena Radová, Ph.D.
Dean