Guidelines
on the use of the English language
in communication of the Faculty of
Arts of Masaryk University
specifying the essential requirements defined by MU Faculty of Arts
Directive No. 2/2022 On the methods and principles of internal and
external communication
Last update of the guidelines: 10 January 2023
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Basic starting points
Following the HRS4R HR Strategy and the HR Award Action Plan, the Faculty of Arts of Masaryk
University (hereinafter referred to as “FF MU” or “Faculty”) strives to provide a transparent working
environment that is attractive to foreign researchers and to ensure good accessibility of information for
different target groups.
Therefore, FF MU Directive No. 2/2022 On the methods and principles of internal and external
communication in Article 4 (3) requires that relevant faculty communication be conducted in both Czech
and English.
Definition of relevant communication
Relevant internal communication means information conveyed to a target group that includes, in addition
to Czech-speaking employees or students, persons who do not speak Czech. Relevant internal
communication also means cases where the target group speaks Czech, but it is possible to anticipate
further transmission of information to a wider group of people, including non-Czech speaking
employees (typically information sent to department leaders who can then send it to their subordinates).
Typical relevant internal faculty communications include:
a) Internal regulations
b) Forms, guidelines, manuals
c) Websites of the FF MU and its departments
d) Newsletters and news
e) Public minutes (Management Meetings, Dean’s Board, Academic Senate, etc.)
f) Information on current events from the faculty Management (invitations to faculty events, antipandemic
measures, etc.)
g) Information on current events from faculty departments (e.g. mass information messages from
the Personnel Office for Studies, CIT, etc.)
h) Getting feedback from employed and student people (surveys, questionnaires, etc.)
Ensuring translation
The person responsible for the communication of any information content created within the Faculty, the
recipients of which may be employees or students of the Faculty who do not speak Czech, is also
responsible for ensuring its English version and for ensuring the simultaneous publication or sending of
the Czech and English language versions.
Translation of formal texts/information
For the translation of formal texts/information (e.g. internal regulations), please contact the faculty lawyer
Mgr. Lenka Sobotková (549 49 7849, sobotkova@phil.muni.cz).
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Translations of common news/information
DeepL for shorter texts
For the translation of common messages/information, you can use a language translator. We recommend
DeepL. Its free version is entirely sufficient for everyday use, and the translation of shorter texts and the
quality of the resulting translation are very high.
DeepL can be used in the form of an application (recommended), which can be downloaded at
https://www.deepl.com/en/app/.
TIP: Make your work easier by pressing Ctrl+C+C (2x C in a row). The application will automatically
launch and translate the selected text. Using the “Insert to” button in the application window of DeepL,
you can then conveniently insert the resulting translation in place of the original marked text.
If you do not want to use the DeepL application, you can also use the web version of the translator,
which is available at: https://www.deepl.com/translator.
DeepL for entire files
A paid version of the application is already required to translate longer texts and entire files while
preserving the formatting using DeepL. Masaryk University has negotiated a bulk license with the
operator, which allows you to translate files for a price according to the number of characters (for regular
documents, about 1 €). Technically, the translation of files is done through an interface in the Employee
Portal (https://portal.muni.cz/preklad), and the employee’s Faculty/department then bears the cost.
The application is available only to a selected group of people in pilot mode at the Faculty of Arts MU. If
you have any questions, please get in touch with the faculty coordinator of the Portal Mgr. Tomáš Weissar
(weissar@phil.muni.cz).
MU Terminology Dictionary
We always recommend checking the resulting translation using the MU Terminology Dictionary, which is
also available on the Employee Portal (https://portal.muni.cz/slovnik) and contains common terms for
organizational units, positions, and various terms related to MU operations.
Grammarly
You can also use the Grammarly tool to check the translation, which allows you to check texts directly in
Microsoft 365 applications, in email, or in a web browser.
The Faculty has several licenses for this tool. They are managed and allocated by the Central Library of
the Faculty of Arts MU. If you are interested, don’t hesitate to get in touch with Mgr. Jan Harnušek
(harnusek@phil.muni.cz).
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Translation of the name and abbreviation of the Faculty
The full name “Masarykova univerzita, Filozoická fakulta” is translated into English as “Masaryk
University, Faculty of Arts.” The abbreviation is not translated and remains in the form “FF MU” (see
Statutes of the Faculty of Arts of Masaryk University, art. 1, par. 2).
Legal texts can work with the Czech abbreviation if it is first explained, e.g., Masaryk University, Faculty
of Arts (hereinafter referred to as the “FF MU”).
ATTENTION! Do not confuse the abbreviation FF MU with the faculty logo MUNI ARTS. It is not used in
the written text and functions only as a graphical logo of the Faculty. Similarly, its variations and
combinations, such as ARTS MUNI, FF MUNI, Faculty of Arts MUNI, etc., are not used.