https://upload.wikimedia.org/wikipedia/commons/7/7f/Faculty_of_Economics_and_Administration%2C_MU%2 C_Brno_%284%29.jpg Masaryk University is the Accredited Training Organisation responsible for this course material PRINCE2® is a Registered Trade Mark of AXELOS Limited The Swirl Logo is a Trademark of AXELOS Limited Referencing for materials taken from the official PRINCE2 Manual is done via the statement: Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited. Direct quotes from the PRINCE2 Manual are cited using Harvard Style in-text referencing. The reference list is included on the last slide of this presentation. Business Projects Seminar Slides Seminar 5 Controlling a Stage Managing Product Delivery Logs and Registers Exercise BPH-BUPR-SS-2017-01 2 CONTROLLING A STAGE •The purpose of the Controlling a Stage process is to assign work to be done, monitor such work, deal with issues, report progress to the Project Board, and take corrective actions to ensure that the stage remains within tolerance. (Axelos, 2009, p. 149) BPH-BUPR-SS-2017-01 3 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University BPH-BUPR-SS-2017-01 4 (DP) Directing a Project •Stage boundary approaching Pre-Project Initiation notification Authorize Initiation Project authorization notification Authorize Project (IP) Initiating a Project (SB) Managing a Stage Boundary (CS) Controlling a Stage Authority to deliver a Work Package Work Package Closure notification Corporate advice and decisions Project Board request for advice Authorize Closure (MP) Managing Product Delivery (CP) Closing a Project Completed Work Package Request approval: Next Stage or Exception Plan End Stage Report & Next Stage Plan or Exception Plan Authorize Stage or Exception Plan Give ad hoc direction •Project end approaching Checkpoint Reports Project Mandate Communication Management Product Process Initiation Stage Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Controlling a Stage Objectives •The process objectives are to ensure: •A product based focus is maintained and that scope creep does occur •Risks and issues are dealt with in accordance with the management strategies •The stage’s agreed products are delivered within the stated standards, in accordance with the plan and are fit for purpose •The products are delivered within the allocated tolerances • • BPH-BUPR-SS-2017-01 5 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Triggers and Outputs •Triggered by a: –Stage plan authorization or Exception Plan approval –Project Board advice –Receipt of a Checkpoint Report or completed Work Package –New issue •Outputs and their Purpose: –Raised Exception –Request for advice –Highlight Reports –Authority to deliver a Work Package – – BPH-BUPR-SS-2017-01 6 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Overview, Perfect World BPH-BUPR-SS-2017-01 7 (Figure 15.1 Managing Successful Projects with PRINCE2® 2009 edition). 1 2 2 3 4 5 6 MANAGING PRODUCT DELIVERY •The purpose of the Managing Product Delivery process is to control the link between the Project Manager and the Team Manager(s), by placing formal requirements on accepting, executing and delivering project work. (Axelos, 2009, p. 185) BPH-BUPR-SS-2017-01 8 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Managing Product Delivery Objectives •The process objectives are to ensure: •Agreement regarding the products to be created and the work required is obtained before work begins •Work is authorized prior to commencing •All people involved with the products to be produced understand the plan in terms of expected cost, time, or effort •Products are delivered within the tolerances specified and expectations are met •Progress reporting is agreed and the information is provided to Project Management to ensure a proper level of control and management BPH-BUPR-SS-2017-01 9 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Triggers and Outputs •Triggered by a: –Authority to deliver a Work Package •Outputs: –Checkpoint Reports –Completed Work Package –Issues and Risks – – BPH-BUPR-SS-2017-01 10 Copyright © AXELOS Limited 2009. All rights reserved. Reproduced under licence from AXELOS Limited Masaryk University Overview BPH-BUPR-SS-2017-01 11 (Figure 16.1 Managing Successful Projects with PRINCE2® 2009 edition). 1 2 3 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Overview, Perfect World BPH-BUPR-SS-2017-01 12 (Figure 15.1 Managing Successful Projects with PRINCE2® 2009 edition). 1 2 2 3 4 5 6 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Overview, Perfect World BPH-BUPR-SS-2017-01 13 (Figure 15.1 Managing Successful Projects with PRINCE2® 2009 edition). 1 2 2 3 4 5 6 Copyright © AXELOS Limited 2009. All rights reserved. Reproduced under licence from AXELOS Limited Masaryk University Overview BPH-BUPR-SS-2017-01 14 (Figure 16.1 Managing Successful Projects with PRINCE2® 2009 edition). 1 2 3 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Overview, Perfect World BPH-BUPR-SS-2017-01 15 (Figure 15.1 Managing Successful Projects with PRINCE2® 2009 edition). 1 2 2 3 4 5 6 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Overview, Not So Perfect World BPH-BUPR-SS-2017-01 16 (Figure 15.1 Managing Successful Projects with PRINCE2® 2009 edition). EXERCISE 5. LOGS AND REGISTERS •This exercise contains additional scenario information. In your assigned teams and using the information in this exercise and the Project Brief, determine the correct course of action and complete the entries in the appropriate log or register. The scenario items are in chronological order. Please address them as such. Your group has 40 minutes to complete this task. BPH-BUPR-SS-2017-01 17 Masaryk University Logs and Registers •The goal is to better understand the daily use of the PRINCE2 Logs and Registers. •Using the scenario update, create the appropriate entries in the Logs and Registers provided. •The event listed in the scenario update are provided in chronological order and must be addressed sequentially. •Time: 40 minutes. BPH-BUPR-SS-2017-01 18 EXERCISE 5 RESULTS • BPH-BUPR-SS-2017-01 19 Masaryk University Sequential Entries – 1-1 1.Two entries are required in the Risk Register 2.The Risk Register and Risk Grid should be updated with information gathered at the meeting for the two risks. BPH-BUPR-SS-2017-01 20 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Updated Risk Register, Entry 1 BPH-BUPR-SS-2017-01 21 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Updated Risk Register, Entry 2 BPH-BUPR-SS-2017-01 22 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Updated Risk Grid BPH-BUPR-SS-2017-01 23 Masaryk University Sequential Entries – 1-2 BPH-BUPR-SS-2017-01 24 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Daily Log Entry BPH-BUPR-SS-2017-01 25 Masaryk University Sequential Entries - 2 1.At the moment, this issue should be dealt with informally. An entry should be made in the Daily Log and a meeting set up to talk to Zdeňka. BPH-BUPR-SS-2017-01 26 Masaryk University Daily Log Entry BPH-BUPR-SS-2017-01 27 Masaryk University Sequential Entries - 3 1.Update the Daily log to reflect your meeting. 2.There is a new issue which affects baselined management products. It must be dealt with formally as a “Request for Change”. A entry in the Issue Register is required. •Issues being dealt with formally require an Issue Report. •In many projects, approval of changes to baselined management products such as this do not require Board approval. Instead, the Project Board delegates its change authority to the Project Manager. BPH-BUPR-SS-2017-01 28 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Update the Daily Log BPH-BUPR-SS-2017-01 29 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Issue Register Entry BPH-BUPR-SS-2017-01 30 Masaryk University Sequential Entries - 4 1.Make an entry in the Daily Log. 2.Analyse the situation, gather information. 3.No entry in the Issue Register yet, we may be able to address this informally. 4.No entry in the Risk Register as this may not be a risk. BPH-BUPR-SS-2017-01 31 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Daily Log Entry BPH-BUPR-SS-2017-01 32 Masaryk University Sequential Entries - 5 1.This is a negative risk to the project. 2.Make an entry in the Risk Register and the Risk Grid. 3.The risk falls outside the risk tolerance for the project. This can be seen on the grid. 4.Risk tolerance is exceeded and an issue needs to be raised along with an exception report. 5.Current stage is on hold pending a decision from the Project Board. 6.Make an entry in the Daily log. BPH-BUPR-SS-2017-01 33 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Risk Register Entry BPH-BUPR-SS-2017-01 34 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Risk Grid Entry BPH-BUPR-SS-2017-01 35 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Issue Register Entry BPH-BUPR-SS-2017-01 36 Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS Limited Masaryk University Homework •Read pages 167 to 202 of Managing Successful Projects and Appendices: BPH-BUPR-SS-2017-01 37 –A.12, Issue Register –A.13, Issue Report –A.14, Lessons Log –A.23, Quality Register –A.25, Risk Register –A.26, Work Package – – –A.3, Checkpoint Report –A.5, Configuration Item Records –A.7, Daily Log –A.9, End Stage Report –A.10, Exception Report –A.11, Highlight Report