HW02
Parent
Scoutgroup
Leader
Leader Leader
Evaluate
newbie's
application
Make decision
about repeated
onboarding
Continue with onboarding?
Check patrols'
capacities with
guides
Is there a patrol
willing to
take in a newbie?
Agree with
parent on first
patrol meeting
Incorporate
feedback from
guide
Target: Waiting list
Guide
Guide Guide
Patrol meeting
Oboardingsystem
Oboarding system Oboarding system
Add newbie on
waiting list
Is newbie
accepted
into the group?
Application
dismissal
sent
Generate
payment details
Application
form filled
Add newbie to
system Check reason
for leaving the
scout group
Application
dismissal
sent
Payment details sent
Payment info
received
14 days Reminder sent Payment info
received
14 days
Application
dismissal
sent
Member
accepted
Change newbie's
status to
member
Notification
sent
1 month
Process
application
Newbie found
in members
database
Use newbie's
personal info
Members database Members database
Source: Waiting list
Bank
The diagram covers the process of onboarding of new members into the 1.zbor BABP scouts group.
The parent of a potential new scout fills out a registration form on the scouts group webpage. The system then adds the new applicant's data as well as their parent's
contact data into the database and notifies the scout leader about the new applicant. The leader then needs to check with their guides to see if they even have free space
in their patrols. If not, the new applicant is added into the groups waiting list.
Otherwise, the newbie is invited to a patrol meeting, after which the leader after discussion with the guide decides to accept or reject the newbie. If accepted, the system
generates personalized payment info based on the applicant's data and the current date and notifies the parent, who then needs to pay the application fee. After
successfully receiving the payment, the newbie officially becomes a member of the scout group.
No
Yes
Yes
Yes
EmailEmail
Fill in of application
form on the web EmailEmail Email
No
Result: 12