Important Information and Schedule - Spring 2024
Bachelor internships:
SB100
SB200
Master internships:
SA100
SA200
Internship Conditions
● Job description must correspond to the composition of courses and graduate
profile of the graduate of the given study programme.
● The internship takes place in one company, ideally under one guarantor.
● Internship extent:
○ 480 hours for B.Sc. internships
○ 400 hours for M.Sc. internships
● Minimum of 50% of the internship time (240 / 200 hours) must take place
in the term of the teaching period (see Term Calendar).
● Minimum of 50% of the internship time takes place on-site in the
company with colleagues. Remote working (home office, HO) is
admitted up to 50% of the weekly hours. If the student does not work in a
team (for example an isolated office for one person), it is considered as a
home office. Students fill in their weekly hours and on-site days and hours in
the Acceptance Protocol.
● Changes in the working days/hours report in advance. Only 1 change per
internship is allowed (e.g. because of your schedule/when the school starts).
Submit a file with a total number of weekly working hours, days and hours
when you’ll work from the office. The change applies to the beginning of a
new working week.
● Report the absence at the worksite in advance (sickness, holidays,
business trips, etc.). These types of absences are not taken as a change of
the working days/hours but still need to be reported in advance.
● Internship must be completed at least 10 days before the end of the
examination period.
● Business trips are admitted as hours you have worked in the office.
● Internships can also be taken abroad (for instance
https://www.fi.muni.cz/students/international-studies/internships.html).
● Companies located outside Brno (particularly the small ones) are subject to
more detailed pre-enrollment checks due to complications associated with
regular workplace inspections.Therefore, in such a case we recommend that
you post your Proposal as soon as possible/in advance.
● In case of conflict of interests (e.g. family members as your guarantor or in the
company management), the internship will not be admitted.
● An internship conducted as a self-employed person (freelancing) will not be
approved.
● The internship must end no later than 10 days before the end of the
examination period.
Submission folders, Notebook, Contact
● BEFORE THE ENROLMENT – folders Proposals - filled in forms,
Protocols - filled in forms, Change of working hours and absence – if you
are unable to apply for the course enrolment, you upload every document in
these folders.
● AFTER THE ENROLMENT – folder Homework Vault – as soon as you are
enrolled in the course, upload every document here (reports, worksheets,
presentations, protocoles, information on absence, home office, holidays, sick
days, etc.)
● Notebook – feedback from the tutor (comments and instructions) – turn
notifications on.
● Coordinator’s contact:
○ Office hours: Thursday: 1:00 PM to 3:00 PM, office A207.
○ E-mail: koordinace.stazi@fi.muni.cz.
Internship process
1. Find yourself an internship, fill in the Internship Proposal and submit it no
later than 14 days before starting the internship.
2. Apply for the course enrolment no later than 7 days before the end of the
course enrolment changes (see the Term Calendar).
3. Fill in the Acceptance Protocol and submit it no later than 14 days after
starting the Internship.
4. Submit the Worksheet and the Interim Report in the 4th week of teaching
(see the Term Calendar).
5. Submit all of the Final documents no later than 10 days before the end of
the examination period (see the Term Calendar).
1) Internship Proposal
Upload the Proposal:
● to the Proposals - filled in forms folder in the Study Materials
● no later than 14 days before starting the internship.
● In PDF format
● Use the forms/templates that you can find in your study materials in IS.
Internship period in the Proposal:
● Start of the internship: 1st January (Spring semester) or 1st July (Autumn
semester) at the earliest.
● End of the internship: at least 10 days before the end of the exam period.
➔ We strongly recommend submitting the proposal in advance to ensure that
the company is approved by the internship guarantor.
➔ Communicate any issues with the coordinator, not the tutor.
➔ You will receive feedback on the Proposal via e-mail.
2) Application for the course enrolment
● Apply for the course enrolment no later than 7 days before the end of the
course enrolment changes (see the Term Calendar).
● If your Internship Proposal is not approved yet, you will not be granted the
enrolment.
3) Acceptance Protocol
The Acceptance Protocol upload:
● To the folder Protocols – in filled forms in IS (before the enrolment) or in
Homework vault (after the enrolment).
● 14 days after starting the internship, at the latest.
● In PDF format.
● Signed by you and your guarantor or a team leader/manager.
Binding parameters of the internship:
● Weekly hours – a number of working hours in the office per week + home
office per week.
● Regular working time in the office (days of the week, exact time, minimum of
50% of the total scope of the internship) and address where you can be
reliably available at the worksite for an inspection. Only 1 change is allowed
during the internship.
● Give us exact information – we do not accept terms like “approximately”,
“usually”, “20 to 30 hours weekly”, “somewhere between 8:00 AM and 18:00
PM”, etc.
The guarantor should meet these requirements:
● At least three years of working experience in the technical field counted from
graduation.
● University education – mention the title (at least B.Sc. for SB100/SB200
courses and at least M.Sc. for SA100/SA200 courses).
● Guarantor’s contact – e-mail and telephone number.
➔ The student shall keep the original of the Proposal for any potential check-up
(for the duration of the semester).
➔ We will contact you in case your Protocol needs some corrections.
➔ Switch on the notifications for the IS Notebook.
4) Interim report and Worksheet
In the 4th week of teaching upload to the IS Homework Vault:
1. Interim Report
● In PDF format.
● Extent: 6 standard pages.
2. Worksheet up to date
● in .xlsx.
● follow the rules stated in the template of the worksheet.
➔ Use only templates/forms available in Study Materials in IS.
➔ Mention your name and učo in both documents.
➔ The job descriptions, the days and the hours stated in the Worksheet must
correspond with the information stated in the Acceptance Protocol.
➔ The maximum allowable work time per one working day is 8 hours.
Weekends and bank holidays will not be counted, if indicated in the
Worksheet.
➔ Overtime – tolerance of up to 10% above the weekly working hours stated in
the Acceptance Protocol. (e.g.: You work 20 hours per week, 10% from 20 is 2
hours, therefore you can work up to 22 hours per week). It is not possible to
exceed the standard weekly working hours, which is 40 h/week.
➔ Feedback will be in the IS Notebook until the 6th week of classes.
➔ If you are working on a thesis in the company, describe what you are doing
within the thesis and within the internship.
5) Final documents
10 days before the end of examination period upload to the IS Homework Vault:
1. Technical/Final report
● Continue with the Interim report
● In PDF format
● At least 10 standard pages
2. Worksheet
● For the entire internship
● Continue with the .xlsx
3. Presentation
● In PowerPoint
● At least 5 slides
● Describe your internship, projects, team, technologies, etc.
4. Commented Video Presentation
● Approximately 10 minutes audio/video with comments on the
presentation.
● In MP4 format
5. Protocol on Completion (student archives the original).
● In PDF format
● The Protocol cannot be signed before the end of the internship.
➔ In case of graduation at the end of term, students are obliged to provide all
documents with sufficient advance notice and inform the coordinator via e-mail
address: koordinace.stazi@fi.muni.cz.
➔ Document submission is at least 10 days before the end of the
examination period.
Internship Inspection
● The faculty reserves the right to conduct workplace (on-site) or online
inspections on the student. In both cases, the student will be contacted on the
student’s telephone number he/she provides in the Acceptance Protocol.
● Inspection process – If we can’t reach the student on a first attempt, we will
wait for 5-10 minutes and try again. After a second unsuccessful attempt the
student will receive a text message with a notification that the inspection was
unsuccessful.
● Penalty for unsuccessful inspection:
○ unsuccessful inspection before the enrolment (see term calendar)
– you will not be granted the enrolment.
○ First unsuccessful inspection after the enrolment – 40 hours will be
deducted.
○ Second unsuccessful inspection after the enrolment – 80 hours will
be deducted (therefore total of 120 hours).
○ Third unsuccessful inspection after the enrolment – 160 hours will
be deducted (therefore total of 240 hours).
Note: The hours will be deducted from the time the student worked at the worksite
(not home office).
Other information
● Keep in mind that the coordinators and the internship guarantor can be
absent due to holiday, sick leave, etc. We strongly recommend that you
arrange everything in advance.
● Failure to upload individual documents within the specified deadlines may
result in the inability to obtain credits (denoted as "z" or “k” grade). Similarly, if
the deadline for uploading the Acceptance Protocol is missed, the internship
will only be counted from the actual delivery date.
● In the event of a guarantor change, the student must notify the Faculty within
three working days by uploading a new, signed Acceptance Protocol with the
new guarantor. Any delay longer than this will not be considered towards
fulfilling the traineeship requirements.
In case you have any suggestion, recommendation or objection to address a case
of sexual harassment during your internship, you can contact the following
contact persons:
For Faculty of Informatics:
doc. Ing. RNDr. Barbora Bühnová, Ph.D.
buhnova@fi.muni.cz
+420 549 494 494
Other contact persons in MU:
https://www.muni.cz/en/students/sexual-harassment/who-can-you-contact-at-mu-in
-case-of-sexual-harassment
More information
What is sexual harassment?
What to do if you are a victim of sexual harassment?
What to do if you witness sexual harassment?
Protection of Rights