[Your company name] presents:
 Michala Homolova
Personal Effectiveness – The Right Decisions
Time Management & Effectiveness
#1
OPVK_MU_vlevo_2_neg (1).jpg

Introduction
Organizational topics, planning
Course intro
Urgent /  Important matrix
Assignment #1

OPVK_MU_vlevo_2_neg (1).jpg
Agenda

• passionate about professionalism and development
• ambition to help people develop and grow
About me
10 years in management
Mentor, Coach, Consultant of Managers
Red Hat GSS Manager
Find me on LinkedIN J

• full-time students
• full-time employees (studies ran in parallel)
• entrepreneurs
• always fire-fighting / as planned
• busy / bored / overloaded
• happy / stressed
• urgently need help / just out of interest
About you

In-class only every other week (bi-weekly)
Next lecture on Monday, September 26th
No lecture on Monday 24th October and 31st October (I will send notification to your emails in
advance)
This is a non-obligatory course
BUT
Excuse is: (1) polite, (2) part of the learning process (think of priorities)
Organizational

Attendance mandatory

Time management methodology – GTD
Planning
Task lists
Emails
Priorities
Delegation
Meetings
Brainstorming
Projects
Stakeholder engagement
Course agenda

Attendance mandatory

WHERE IS MY TIME
?


Are you EFFECTIVE?
EFFICIENT?
PRODUCTIVE?
OPVK_MU_vlevo_2_neg (1).jpg

On Effectiveness
(Continued on next slide.)
•
•Effectiveness
  do the right things
•Efficiency
  do the things right
What is more important?
•

On Effectiveness
•Overview: Four powerful FrontPage features
•Lesson 1: Find and replace text across multiple Web pages
•Lesson 2: Include a Web page inside another Web page
(Continued on next slide.)
•
•Efficiency
To be efficient is to use the fewest resources for the given task
•Effectiveness
the function of goal accomplishment (either your achieve your goal or you don’t)
Hint
Determine what you should be doing.
Only then determine how best and most efficiently it can be achieved.
•

Eisenhower Matrix
UrgentImportant.gif


[Your company name] presents:
Personal Effectiveness – The Right Decisions
Important as well as urgent - Daily Fire Fighting
Most people spend a majority of time in this get nowhere rat race. Take care to reduce the time you
spend in this on this quadrant and be quick to delegate.
Not Urgent but Important - Think strategically about the big picture.
Look for the forest instead of the tree. Maximize your quality time spent in this area.
Urgent but not Important - Someone else’s emergency, not yours
Minimize your investment in these activities.  This is a where unhappy people spend most of their
time.
Neither Urgent nor Important - Time Wasters
These activities are such as when you gossip over the phone, watch television, surf the internet
for recreation.  Be certain to minimize on this.
Eisenhower Matrix

[Your company name] presents:
Where you are / want to be
There is no ideal for everyone, YOU are to figure out what YOUR ideal is. Track the actual and
compare with the desired.

Assignment nr. 1
(Continued on next slide.)
•
Deliverables:
1.Graph with your ideal distribution of time spent on Urgent/Important as per the matrix (4
categories)
2.Two paragraph justification for the graph (your situation, why did you decide to split in a way
you did)
3.Graph with the actual distribution based on reality
4.Description of what you can do to cover the gap (if any) between the ideal and the actual)
CONSOLIDATED deliverable: DEADLINE NEXT MONDAY (26th September), to my email (format of your
choice)
1.
•

Works for me
blok.jpg
date
name
Calendar - Alex, week 8 Mar 2010.no calls.png
Notepad + synchronized calendar (Outlook, Gmail Calendar)
Morning placeholders
Lunch placeholders

Some tools
blok.jpg
date
name

Tadalist.com
Toodledo.com
Rememberthemilk.com
Some tools
remember the milk.jpg toodledo.png tadalist2.png tadalist.png

BUSY?
filip.PNG


QUESTIONS?
That’s it for today
Individual