Time Management & Effectiveness PV236 Ing. Michala Kozinova, MBA. Getting to know each other • Who are you? - full-time students/ studies in parallel with work - entrepreneurs / future entrepreneurs - want to work for big / small company - always as planned / always fire-fighting - busy / bored / overloaded / stressed / happy • What do you want to learn/What problem do you want to tackle in this course? If you did not attend, email me the answers Getting to know each other Who am I? • Leader, Coach, Teacher, Manager, mom • Ambition to help people develop and grow • Passionate about professionalism and development • 18 years in management in IT: people mgmt, coaching, project mgmt, executive functions, head of technical support, director of a deployment center in Telco, ... • Principal Program Manager of Associate Engagement and Leadership Development at Red Hat Organizational In-class only every other week (bi-weekly) Next class on Friday, October 5th Attendance not required, but excuse is 1) polite and 2) part of the learning process (think of priorities) Email with the answer to the question: “What stuck in my mind from the last lecture?” required after every class by midnight of the following Monday. Either from in-class participation or from the slides. Those who did not attend may find additional assignments in the slides in red due on Monday. Organizational Assignments will be specified in the slides. If you want to pass, make sure you deliver: 1) On time, 2) Concise paper that precisely follows the instructions What is more important and why? ➢ Are you EFFECTIVE? ➢ Are you EFFICIENT? ➢ What is the difference between EFFECTIVENESS and EFFICIENCY? ➢ What is more important? If you did not attend, email me your answers:) On EFFECTIVENESS Effectiveness do the right things Efficiency do the things right What is more important? On EFFECTIVENESS Effectiveness The function of goal accomplishment (either your achieve your goal or you don’t) Efficiency To be efficient is to use the fewest resources for the given task Eisenhower Matrix High Important goals Critical Activities Importance Distractions Interruptions Low Low Urgency High Eisenhower Matrix Important as well as urgent - Daily Fire Fighting Most people spend a majority of time in this get nowhere rat race. Take care to reduce the time you spend in this on this quadrant and be quick to delegate. Not Urgent but Important - Think strategically about the big picture. Look for the forest instead of the tree. Maximize your quality time spent in this area. Urgent but not Important - Someone else’s emergency, not yours Minimize your investment in these activities. This is a where unhappy people spend most of their time. Neither Urgent nor Important - Time Wasters These activities are such as when you gossip over the phone, watch television, surf the internet for recreation. Be certain to minimize on this. Assignment nr. 1 Deliverables: - Graph with your ideal distribution of time spent on Urgent/Important as per the matrix (4 categories, color code mandatory, specified on next slide) - Graph with the actual distribution based on reality (again, 4 categories, same color code) - What did you learn from the exercise? Your observations and thoughts. - What will you do differently? Plan to address the gap. Assignment nr. 1 Sloupec1 There is no10ideal for everyone, YOU are to figure out what YOUR ideal 5 is. Track the actual and compare with the desired. 50 not urgent / important urgent / important not urgent / not important urgent / not important 35 Color code as per the legenda is mandatory Different color code will be returned for correction CONSOLIDATED deliverable: DEADLINE MONDAY, Oct 8th to my email (format of your choice)