Time Management & Effectiveness PV236
Ing. Michala Kozinova, MBA.

Prioritization

Prioritization Summary of last lesson exercise Tips & tricks

Effort – first thing to consider

• Effort – 1st thing to consider - 2 minutes rule - address immediately if effort less than 2 (maximum 5) minutes - Preventive rule – focus on time bombs – where 30 minutes of your effort now can save you 2 days (of potentially more people) effort in the future - Dependency rule – if somebody else is dependent on your sub-delivery - Remaining time rule – watch your ambition - Contingency rule: “Some plans that include contingency will work out. Plans made without contingency will fail by default.“

People & Relationships
• People - Your boss – if action requested immediately – crucial decisions may depend on your answer if required immediately - Your team members (subordinates) – evaluate if urgent, act or schedule If unsure, ask, manage expectations - Your colleagues – especially if you feel they are under pressure dependent on your input (your attitude creates perceptions) - Your team common goals – creates perceptions of your closest colleagues and your boss

Comfort level
• Comfort level - Deal with tasks that you hate first – schedule them, keep the plan - Deal with tasks that might not be clear first (assess) - Deal with tasks that are not clear first (clarify)

Assignment #2 – Your own todo list
Your own one working day task list Analogy to in-class assignment Create your task list for the day in the morning Add estimated duration to each task Add priorities (remember the Important / Urgent) Add sequence (remember the 2 minutes rule, remaining time rule, the prioritization rules) Sum the durations, build contingency in Create reviewed task list for the day DELIVERABLES: 1. draft task list, 2. completion task list (cross the tasks you’ve really completed). Each with durations, priorities, sequence. 3. Summary using GOLD coaching model (details on next slide) DEADLINE: Monday, November 6th

GOLD Coaching Model

GOAL - what was your goal? OUTCOME – what was the outcome? LEARNING – what did you learn? DO DIFFERENTLY – what will you do
differently next time?