Time Management & Effectiveness PV236 Ing. Michala Kozinova, MBA. Prioritization Prioritization Summary of last lesson exercise Tips & tricks Activity 2 - outcome Dalibor Aya Anna Saša Vladka Martin A. Complaint B. Emergency C. Monthly report D. RR from Monday E. MENA call preparation 5 1 6 4 3 3 1 2 4 5 5 1 6 3 4 5 1 4 2 6 5 1 6 3 4 3 1 5 2 4 F. Lunch Finish by 2 5:30 6 5:30 2 5:15 3 5:30 2 6 6 6:30 Watch your ambition, should this be your real day, you would do nothing but working on your task list Effort – first thing to consider - 2 minutes rule - address immediately if effort less than 2 (maximum 5) minutes Effort – first thing to consider - Preventive rule – focus on time bombs – where 30 minutes of your effort now can save you 2 days (of potentially more people) effort in the future Effort – first thing to consider - Dependency rule – if somebody else is dependent on your sub-delivery Effort – first thing to consider - Remaining time rule – watch your ambition Effort – first thing to consider - Contingency rule: “Some plans that include contingency will work out. Plans made without contingency will fail by default.“ People & Relationships - Your boss – if action requested immediately – crucial decisions may depend on your answer if required immediately People & Relationships - Your team members (subordinates) – evaluate if urgent, act or schedule People & Relationships If unsure, ask, manage expectations - Your colleagues - Your team common goals People & Relationships If unsure, ask, manage expectations - Your colleagues – especially if you feel they are under pressure dependent on your input (your attitude creates perceptions) - Your team common goals – creates perceptions of your closest colleagues and your boss Comfort level - Deal with tasks that you hate first – schedule them, keep the plan Comfort level - Deal with tasks that might not be clear first (assess) Comfort level - Deal with tasks that are not clear first (clarify) Assignment #2 – Your own todo list Your own one working day task list Analogy to in-class assignment Create your task list for the day in the morning Add estimated duration to each task Add priorities (remember the Important / Urgent) Add sequence (remember the 2 minutes rule, remaining time rule, the prioritization rules) Sum the durations, build contingency in Create reviewed task list for the day DELIVERABLES: 1. draft task list, 2. completion task list (cross the tasks you’ve really completed). Each with durations, priorities, sequence. 3. Summary using GOLD coaching model (details on next slide) DEADLINE: Sunday, November 17th GOLD Coaching Model GOAL - what was your goal? OUTCOME – what was the outcome? LEARNING – what did you learn? DO DIFFERENTLY – what will you do differently next time?