Time Management and
Effectiveness
Virtual Experience, Fall 2020
Misa Kozinova and Jakub Lajmon
Completion Criteria
1
Entry form submitted by October 15th
https://www.surveymonkey.com/r/9C9YJM
Y
2
Feedback form with one key take away
from every lecture submitted within 5
days. Watch out for surveymonkey link
in your mailbox
3 Active participation with camera on
Come only if you want to participate,
otherwise just watch the recording and
submit the feedback form
4
There will be three assignments instructions
and deadline will be given
during the classes and sent to your
email
Let’s run some introductions
Misa
20 years of leadership experience in IT
Coach, Coaches’ Teacher
Passionate hiker
Jakub
Entrepreneur since high school
Founder of several Startups
Most recently GroundCom.space
Passionate about aviation
And you! Go to www.menti.com 43 78 74 5
And Start With Purpose
www.menti.com 12 39 53 7 www.menti.com 38 48 64 0
What is more important and why?
Are you EFFECTIVE?
Are you EFFICIENT?
What is the difference between EFFECTIVENESS and EFFICIENCY?
\What is more important?
What is more important and why?
Effectiveness
do the right things
Efficiency
do the things right
What is more important?
Elimination Before Optimization
“There is no code faster than no code”
~ Kevlin Henney
Kevlin Henney is an author, presenter, and consultant on software development.
He has written on the subject of computer programming and development practice for many magazines and sites, including Better Software, The Register, C/C++ Users Journal, Application
Development Advisor, JavaSpektrum, C++ Report, Java Report, EXE, and Overload.
He is a member of the IEEE Software Advisory Board. Henney is also coauthor of books on patterns and editor of 97 Things Every Programmer Should Know.
Recap
Effectiveness
The function of goal accomplishment (either your achieve your goal or you don’t)
Efficiency
To be efficient is to use the fewest resources for the given task
Dwight Eisenhower
34th president of the USA (1953-1961)
Launched programs that directly led to:
The development of the Interstate Highway System
The launch of the internet (DARPA)
The exploration of space (NASA)
The peaceful use of alternative energy sources (Atomic
Energy Act)
Dwight Eisenhower
34th president of the USA (1953-1961)
5* General of the US Army
Supreme Commander of the Allied Forces in Europe
during WWII
Responsible for planning and executing invasions of
North Africa, France, and Germany
President of Columbia University
The first Supreme Commander of NATO
Golfer and painter
Eisenhower Matrix
“Being busy is a form of laziness - lazy thinking and indiscriminate action”
~ Kevlin Henney
Important as well as urgent - Daily Fire Fighting
Most people spend a majority of time in this get nowhere rat race. Take care to reduce the
time you spend in this on this quadrant and be quick to delegate.
Not Urgent but Important - Think strategically about the big picture.
Look for the forest instead of the tree. Maximize your quality time spent in this area.
Urgent but not Important - Someone else’s emergency, not yours
Minimize your investment in these activities. This is a where unhappy people spend most
of their time.
Neither Urgent nor Important - Time Wasters
These activities are such as when you gossip over the phone, watch television, surf the
internet for recreation. Be certain to minimize on this.
Assignment
1. Graph with your ideal distribution of time spent on Urgent/Important as
per the matrix (4 categories, color code mandatory, specified on next
slide)
2. Graph with the actual distribution based on reality (again, 4 categories,
same color code)
3. What did you learn from the exercise? Your observations and thoughts.
4. What will you do differently? Plan to address the gap.
There is no universal ideal distribution, YOU are to figure out what YOUR ideal is.
Track the actual and compare with the desired.
CONSOLIDATED deliverable: DEADLINE MONDAY, October 12th to Homework vault (Odevzdavarny)
Format of your choice
Color code as per the legend is mandatory
Different color code will be returned for correction
See you next Monday
Watch out for link to ZOOM