Prioritization & Daily Habits
PV236 – Time Management and Effectiveness
Josef Spurný

Daily habits of (successful) people
•Wake up early
•Make TODO lists in the morning to clear your head
•Set-up morning exercise routine
•Have nutritious and healthy breakfast
•When prioritizing, ask yourself “will it matter in a day, week, month…?”
•Check messages only a couple of times during the day
•Be a life-long learner
•Practice self-care, mindfulness, meditation…
•Ensure quality sleep
•Socialize, choose who you are surrounded with
•When socializing, avoid using smartphones
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•Reserve undisturbed time for writing / reading / music listening
•Be grateful for what you have / future is not solution to the present
•Write “idea journal”
•Activate your body / do several walks throughout the day
•Get rid of stress through extreme sports
•Make use of your commute time
•Consume motivational content
•Be humble, self-reflect, self-criticize
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Prioritization from higher perspective



Aspects of prioritization
•Urgency (deadline)
•Difficulty (easy / challenging)
•Importance
•Comfort to execute
•Challenging (unpopular / potentially unclear tasks first)
•Availability of resources
•External (material, coworker…)
•Internal (energy, remaining time…)
•Can be delegated?
•Dependency (someone else waits for the result)
•Solo vs. team
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Communication matters
•Evaluate urgency and importance while communicating with coworkers / boss
•If something is not clear, ask a question!
•Manage expectations
•Be assertive but polite

Prioritization à Daily plan
1.Identify tasks
2.Estimate durations
3.Add priority (Eisenhower’s matrix)
4.Order tasks into sequence
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5.At the end of the day, evaluate your plan (GOLD technique)

GOLD Technique



HW Assignment
•Prepare a daily plan for an upcoming day
•Evaluate it using GOLD