USER GUIDE FOR
WEB-BASED FRONT-END APPLICATION
ELECTRONIC FILING SYSTEM
CrimsonLogic Pte Ltd
Release 2.0 ­ June 2007
(Updated as of Phase 8.0)
CrimsonLogic offers innovative and secure B2B, B2G and G2G solutions in key sectors such as trade and logistics, legal, government
and healthcare. It enables businesses and governments to connect and collaborate seamlessly with their customers and partners,
anytime, anywhere. As an Application Service Provider (ASP) with 17 years of experience, CrimsonLogic has set industry standards
with world-first solutions such as TradeNet, eStamping, Electronic Filing System and CertOfOrigin, and continues to pioneer
revolutionary solutions around the world. Beyond ASP services, CrimsonLogic provides systems integration, consulting and licensing of
eService components. It also delivers trusted solutions and services in business intelligence, eLearning, human resource and office
administration and security.
TABLE OF CONTENTS
About This User Guide........................................................................................................................1
Objectives ............................................................................................................................1
Conventions used in the Document.................................................................................1
Chapter 1 - Introduction to EFS .........................................................................................................5
1.1 Introduction to EFS Web Portal.................................................................................5
1.1.1 Types (or Roles) of Users..................................................................................................5
1.1.2 User Registration..............................................................................................................6
1.1.3 Role Assignment..............................................................................................................6
1.2 System Requirements.................................................................................................7
1.2.1 Hardware Requirements ................................................................................................8
1.2.2 Software Requirements ..................................................................................................8
1.2.3 Communication Requirements .....................................................................................8
1.2.4 Other peripherals ............................................................................................................8
1.3 EFS Milestone(s)...........................................................................................................9
1.4 Services Offered in EFS.............................................................................................11
1.4.1 Case File/Case Information Repository......................................................................12
14.2 Filing ................................................................................................................................12
1.4.3 Document Index Search..............................................................................................12
1.4.4 1 Click File-n-Serve / Service of Documents ..............................................................12
Chapter 2 - Main Menu ...................................................................................................................14
2.1 Main Menu ................................................................................................................14
2.2 Search Case File.......................................................................................................16
Chapter 3 - General Overview Using FE-WEB................................................................................18
Chapter 4 - Case File Repository....................................................................................................23
4.1 Commence a New Action (Create New Case File)...........................................23
4.2 Creating a case file using an existing FRN............................................................34
4.3 Opening an existing Case File................................................................................35
4.4 Case File Locking......................................................................................................38
4.5 Case File Conversion ...............................................................................................39
4.6 View Submissions (also known as Super Tray).......................................................40
4.7 Document-Centric Display of Submissions............................................................41
4.8 Pack-n-Go functionality ..........................................................................................43
4.9 Hearing List ................................................................................................................45
4.10 Document Fees Tab................................................................................................48
Chapter 5 - Filing..............................................................................................................................49
5.1 Submission Information ............................................................................................52
5.1.1 Party and Solicitor Details..............................................................................................55
5.1.2 Document Details ..........................................................................................................65
5.1.3 Filing Party Details...........................................................................................................68
5.1.4 Attaching PDF Documents ...........................................................................................70
5.1.5 Calculate Fees and Pages ...........................................................................................71
5.1.6 Waiver Details.................................................................................................................72
5.1.7 More Document Information........................................................................................77
5.1.8 View Estimated Fees......................................................................................................79
5.2 Bundle of Documents..............................................................................................81
5.2.1 Structure of Bundle Submission......................................................................................81
5.2.2 Filing a Bundle..................................................................................................................82
Chapter 6 - Outgoing Messages (Out Tray) & Sent Messages (Sent Tray)..................................89
6.1 Outgoing Messages..................................................................................................89
6.2 Sent Messages ...........................................................................................................91
Chapter 7 - View Court Replies (In Tray)........................................................................................94
7.1 In- Tray.........................................................................................................................94
7.2 Filter .............................................................................................................................95
7.3 Sort...............................................................................................................................96
7.4 New Messages...........................................................................................................97
7.5 Viewing the Reply ....................................................................................................98
Chapter 8 - Index Search and Document Extract ......................................................................102
8.1 Concept ..................................................................................................................102
8.2 Performing Searches...............................................................................................102
8.3 Search Results ..........................................................................................................104
8.3.1 Summary / Details .........................................................................................................104
8.3.2 Printable Page...............................................................................................................106
8.3.3 Text File ...........................................................................................................................107
8.4 Types of Requests for Document Extraction/File Inspection .............................108
8.5 Search Reports.........................................................................................................108
8.6 Fee Structure............................................................................................................112
Chapter 9 - Making a File-n-Serve Request ................................................................................113
9.1 Making File-n-Serve Request.................................................................................113
9.2 Request to File-n-Serve ..........................................................................................113
9.4 Editing File-n-Serve details (In Draft submission).................................................120
9.5 View File-n-Served details when Submission has been replied........................120
9.6 Immediate FnS [iFnS]:.............................................................................................122
9.7 Screens FnS Fee Report: ........................................................................................124
Chapter 10 - Service of Documents ............................................................................................127
10.1 Concept ................................................................................................................127
10.2 Preparing Service of Document Submission.....................................................127
10.3 Service of Documents Report.............................................................................128
10.4 Fee Structure.........................................................................................................134
Chapter 11 - Reports......................................................................................................................135
11.1 Concept .................................................................................................................135
11.2 Submission Sent Report.........................................................................................136
11.3 Received Replies/Correspondence Report......................................................142
11.4 Fees Report ............................................................................................................148
11.5 Case No/File reference No Report .....................................................................155
11.6 Transmission Log Report........................................................................................158
Chapter 12 - Document Search and View ..................................................................................161
Chapter 13 - Miscellaneous..........................................................................................................170
13.1 Composing a Cover Page...................................................................................170
13.1.1 Preview a Cover Page ...............................................................................................173
13.2 PDF Viewer .............................................................................................................174
13.3 Bitmap Signature...................................................................................................199
13.4 Details on the Usage of SMS Notification Service.............................................202
13.5 Using FE-Web from Different Locations ..............................................................203
13.6 Some Usage Guidelines and Tips........................................................................203
13.7 Frequently Asked Questions (and Answers) for EFS FE-Web............................203
13.8 Filing an Amended Document..........................................................................203
Chapter 14 ­ SMS Alert Service.....................................................................................................205
Chapter 15 ­ Criminal Proceedings..............................................................................................208
15.1 Screens for Petition Of Appeal (Crime)(CCA).................................................208
15.2 Screens for Criminal Motion (CM) .....................................................................210
15.3 Screens Criminal Revision (CR) ..........................................................................213
15.4 Screens Record of Proceedings (Special Case).............................................215
Chapter 16 ­ Phase 7.2 (Rules of Court Changes Phase 1 (ROC 1)).........................................218
16.1 Screens for Originating Summons (Type of OS: General, Queen's Counsel
and Judicial Management) ..........................................................................................218
16.2 Adoption................................................................................................................223
16.3 Probate..................................................................................................................233
16.4 AAS.........................................................................................................................252
16.5 Taxation .................................................................................................................256
16.6 Bankruptcy ............................................................................................................258
16.7 OS (Family Matters)..............................................................................................259
16.8 Document Information Page .............................................................................261
16.8.1 Originating Summons (Adoption).........................................................................261
16.8.2 Statement for Adoption.........................................................................................263
16.8.3 Originating Summons (Probate)/Letters of Administration................................266
16.8.4 Statement for Probate/Letters of Administration................................................268
16.8.5 Checklist for Originating Summons (Probate).....................................................270
16.8 DIP Preview in Sent Tray.......................................................................................271
16.8.1 Submission Information (View only)......................................................................272
16.8.2 Sample Sent Submission DIP Preview ...................................................................273
16.9 Mapping of old and new documents not stated above ..............................275
16.10 Documents mapping for SIC and Summons....................................................279
16.11 New documents introduced ..............................................................................280
Chapter 17 ­ Phase 7.2 (Rules of Court Changes Phase 2 (ROC 2)).........................................281
17.1 Originating Summons (Type of OS: Judicial Management) ..........................281
17.2 Writ for Divorce and Statement of Claim(Divorce) ........................................284
17.2.1 Writ for Divorce............................................................................................................284
17.2.2 Statement of Claim (Divorce) ...................................................................................286
17.3 Bankruptcy ...........................................................................................................310
17.4 Companies Winding Up......................................................................................316
17.5 Limited Liability Partnership Winding Up...........................................................320
17.6 DIP Preview for Auto-generated documents.....................................................325
17.6.1 Writ for Divorce........................................................................................................325
17.6.2 Statement for Divorce ............................................................................................327
Chapter 18 ­ Phase 7.5.................................................................................................................330
18.1 List of Changes in the Existing Document(s)....................................................330
18.2 Changes in the Party Information Page ..........................................................339
18.3 New Document(s) ...............................................................................................339
18.4 Front End Validation Rules and Constraints.....................................................340
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 1
Private & Confidential
About This User Guide
This user guide is intended for prospective users of the Web-based Front End Application to
understand the functionalities provided by the application, to be used in Electronic Filing
System.
This user guide helps the law firm users in understanding how to:
* Navigate within the main menu.
* Create, edit a case file and prepare submissions.
* electronically file documents to Courts
* index search the EFS documents previously filed, and
* Requests to File-n-Serve documents to another law firms.
* Use the various Trays.
* Familiarise with the different EFS modules. Details will be in the corresponding
supplementary documents.
Objectives
At the end of this course, a trainee will be able to:
* Login to the FE-Web application
* Familiarize with the different functionalities/features within the main menu
* Create, maintain a case file and prepare submissions.
* Prepare the EFS submissions and send it to the Courts
* Receive replies / correspondence from the Courts
* Perform index searches of EFS documents
* Request for Extraction of EFS documents from Courts
* Requests to File-n-Serve documents to other law firms
* Familiarize with the different features in the In-Tray and new Out-Tray.
* Set up and change the user preference/settings
Conventions used in the Document
The following conventions are used in this training guide:
EFS Electronic Filing System
FE-Web Web-based Front End Application
LF Law Firm
HC High Court (or) Supreme Court
SU Subordinate Courts
URN Unique Reference Number
PDF Portable Document Format
IE Internet Explorer Web browser
FnS File-N-Serve
ROC Rules of Court
FRN File Reference Number
Bold Text Command options, commands on menus and buttons, dialog box, titles,
options, and menu names
<text> Menu bar / menu item/ URL link
URL Uniform Resource Locator. It directs users to the location of a resource
available electronically
SSL Secure Sockets Layer
Click or Clicking Press the left button of the mouse
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(Electronic Filing System) Release 2.0 ­ June 2007
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Standard Screen Elements
Title bar
Located at the top-most part of any window or screen, it carries the name of the
application, module or function.
Minimize / Maximize / Close buttons
The buttons below (starting from the first button from the left to right) represents the Minimize/
Maximize/ Close buttons respectively. The user can click any of this buttons to minimize,
maximize or close (respectively) the active browser window.
Vertical / Horizontal scroll bars
Scrolling up and down and sideways through Front-End application window or table is made
possible by using the appropriate scroll bar on the right or bottom side of browser window.
Input field (Combo Box)
The user will be able to select an entry or item from a drop-down list which will be displayed
upon clicking on the combo box down arrow. The user cannot amend the field values
available in the list.
Input field (Check Box)
A Check Box control displays a when selected; the disappears when the Check Box is
cleared. This control is used to give a True/False or Yes/No option. The Check Box controls
are used in groups to display multiple choices from which the user can select one or more.
Input field (Radio Button)
Check Box and Radio Button controls function similarly but with an important difference; any
number of Check Box controls on a form can be selected. In contrast, only one Radio Button
in a group can be selected at any given time.
Drop-Down Menu Bar
The drop-down menu bar, residing immediately below the browser window's title bar,
provides the means to invoke standard functions of the browser being used. Some of the
functions available are to open a URL, save/print a web page, change the properties of the
browser (such as colours, fonts, etc.). Users can also use the <Ctrl> key as indicated, if
available.
All items in the drop-down menu bar supports keyboard access (shortcuts), as indicated by
an underline below the access key or character of the specific menu item. To activate an
option using the shortcuts, hold down the <Alt> key and the underlined alphabet.
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 3
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Status Bar
The status bar, residing at the bottom part of the browser window, indicates the status of the
current event or operation of the Front-End application. The leftmost panel displays the status
of the current operation (such as URL of the page being downloaded). The middle panel (if
any) displays the progress indicator of the current operation. The rightmost panel displays the
information about the web location the user is currently accessing (such as Internet, Trusted
sites, etc.)
Moreover, when the user is accessing a "secure" web page, a lock icon will appear on the
right hand side of the status bar. It indicates that the information being downloaded from or
uploaded to that web page is being encrypted using SSL protocol.
Tool Bars
Browser toolbars, locating just below the drop-down menu bar, consist of buttons that can
be clicked to access the most frequently used functions in web browsing. The standard
toolbar buttons most commonly used are: Back, Forward, Stop Refresh and Home, as shown
below. (The actual icons and text labels may vary slightly depending on the browser version
used.)
Mouse Pointers
As the FE-Web application runs inside a browser, the normal mouse pointer behaviour in a
web browser will take effect. The default mouse pointer can be used to access the
drop-down menu items, selecting of a toolbar items, command button, dialog box item, text
box, checkbox, combo/dropdown list, radio button, etc.
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 4
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When the mouse pointer turns to the hand icon Error! Objects cannot be created from editing
field codes, it represents hyperlink to a URL or function, which can be activated by clicking
the link once.
Popup Menu
The popup menu shown below is commonly used throughout the Front-End application. The
popup menu can be moved to any part of the screen by the drag and drop action. The
menu items shown will vary depending on which tray view or the functions that the user has
accessed. The Popup Menu below, shows the options available when the user has accessed
the Draft Tray module.
File Selection
This popup dialog box is used in the Front-End application for user to specify their file
selection. On clicking of the Browse command button, this dialog box will be displayed.
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 5
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Chapter 1 - Introduction to EFS
The Electronic Filing System
The Electronic Filing System paves the way for the Worlďs first nation-wide paperless
court system through the World Wide Web. It is comprehensive in its approach and
will revolutionise the conduct of civil litigation through its facilities for electronic filing,
electronic extracts, electronic service of documents and the provision of electronic
information services. The introduction of court hearings in an electronic environment
would also free lawyers from the logistical burden of managing physical files such as
tracking, moving and storing them.
The Electronic Filing System application has two main modules. The Front-End system
enables the law firms to file their court documents electronically from their office. The
Service Bureau uses a similar Front-End system to file documents for law firms. The law
firms' submissions will be supported by the Workflow system, which is also used by the
various staff in Judiciary for the internal work processes.
1.1 Introduction to EFS Web Portal
FE-Web application is accessible via the EFS Web portal using a compatible browser. In order
to use FE-Web, a user must first register at the portal, and LF System Administrator has to add
application to this user.
1.1.1 Types (or Roles) of Users
(i) General User (or Domain User)
(ii) System Administrator
Two types (or roles) of users with different privilege levels and access rights are
implemented in the FE-Web application. Users' roles are assigned by the System
Administrator.
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 6
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General User - The General User (also called Domain User) has full access rights to
all modules in the FE-Web application except for the Maintenance and Utilities
modules. In order for a general user to login to the EFS web portal, he/she needs
to approach the LF Sys Admin to register a login Id. The LF Sys Admin will process
the registration and inform the general user once ready. User then can use the
login Id to gain access to the EFS web portal.
Law Firm System Administrator ­ User(s) with System Administrator role can access
the System Administrator modules (System Configuration, LF Information, Work
Group Maintenance, Case Transfer Information, Download Data, KGSG and
CCS). A registered user can be assigned to the System Administrator role by the
appointed LF System Administrator.
1.1.2 User Registration
To obtain a member id (or user id), user's should approach their System
Administrator to create one for them. Individual LF Sys Admin has now the full
control in managing their users online through the new ORA (Online Registration
& Administration) portal (the link `User Admin (ORA)' is provided on top of the
page). A separate training will be provided for LF Sys Admin.
Once a new member id has been created, the user has to open the URL for EFS
Home page (www.efs.com.sg) in the browser and login with the new member
id.
Figure 1.1: EFS-FE- Web Homepage
1.1.3 Role Assignment
Access roles to the EFS Portal will be assigned by the LS Sys Admin through the
new ORA Portal (details in the separate ORA documentation).
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 7
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Figure 1.2: After login to EFS portal
1.2 System Requirements
Personal Computer
(Minimum: Pentium III, 256 MB RAM, 10 GB HDD)
Internet Connection to a local ISP (broadband connection is highly
recommended)
Smart Card Reader and Valid Smart Card
Windows 2000 (Professional Edition) and Windows XP (Home/
Professional Edition)
IE 6.0 and 7.0
Adobe Acrobat 7.0 and 8.0
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 8
Private & Confidential
1.2.1 Hardware Requirements
CPU: Pentium III or higher (Pentium IV highly recommended)
RAM: 256 MB or more (512 MB highly recommended)
PC should have at least 1 available Serial (RS-232) port (required for the EFS
Smartcard reader), and 1 PS/2 port (only required if using GemPLUS Smartcard
reader)
Disk Space: The recommended minimum free hard disk space is 10 GB.
1.2.2 Software Requirements
Operating System: Windows 2000 (Professional Edition), or Windows XP
(Home/Professional Edition).
Web Browser: Internet Explorer 6.0 or 7.0
Browser Encryption (SSL) strength: 128 bit
Adobe Acrobat: 7.0 or 8.0
Adobe Acrobat Reader may be used, if PDF documents are accessed for viewing
only.
Microsoft Word for Windows or similar word processing software may be used to
draft the documents to be e-filed.
1.2.3 Communication Requirements
Internet access through a local ISP (such as SingNet, PacNet, StarHub, etc.)
Note:
­ Broadband connection (such as ADSL, or Cable) is highly recommended
­ Hardware/Software configuration as required by the ISP is to be catered
for.
For currently registered EFS users only:
Existing ISDN link to SNS (using ISDN router) can be used to access FE-Web
application.
1.2.4 Other peripherals
A smart card reader (Model: ADC E-Key LC, GemPLUS)
[Optional] A compatible scanner with auto-document feeder
[Optional] A compatible Printer
Refer to the System Requirements at http://info.efs.com.sg/ for the full updated list.
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 9
Private & Confidential
1.3 EFS Milestone(s)
The Electronic Filing System is introduced in several phases:
Phase 1
Phase 1 is a pilot program to allow lawyers to experience the advantages of filing
documents electronically, and to identify the problems that might arise from filing
documents in this manner so that these problems might be addressed and resolved. It
is on a voluntary basis, and launched in 1997.
Phase 1.2
Phase 1.2 was launched in March 2000. It introduces the compulsory filing of court
documents electronically to the Supreme Court and the Subordinate Courts. Within
the scope of Phase 1.2 are all proceedings commenced by a writ of summons,
including all applications and proceedings brought under or arising from such
proceedings but excluding:
Interpleader proceedings
Appeals from the Subordinate Courts to the High Court falling within Order 55D of
the Rules of Court
Taxation
Appeals to the Court of Appeal
Phase 2
Phase 2 was launched in July 2001. After Phase 2 is implemented, the Electronic
Extract Service and the Electronic Service of Documents Service become available.
At the same time, EFS FE-Web application is introduced, which replaces FE-Windows
as the mechanism for electronically filing documents to Courts.
Phase 3
Phase 3 was launched in December 2001 and it includes:
Taxation of costs
Interpleader proceedings
Originating summon proceedings
District Court appeals
Appeals to the Court of Appeal and
Admission of advocates
Phase 4a
Phase 4a was launched in May 2002 and it includes:
Admiralty
Originating Motion
Originating Petition
Originating Summons (Bankruptcy)
Bankruptcy Petition
Companies Winding-Up Petitions and
Petition of Course
Power of Attorney
Probate (High Court)
Phase 4b
Phase 4b was implemented on 15 December 2003 and it includes the development
of functions for:
Divorce
Adoption and
Originating Summons for Family Matters
Probate (High Court (total revamp) & Sub Court)
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 10
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Phase 6
Phase 6 was launched in 10 January 2005 and it includes:
Criminal module (Refer to Chapter 15 for details)
TA (Technical Audit) Medium Term Enhancements
This phase was launched in October 2005 and it includes:
Case File Centric. (See details in Chapter 4)
File And Serve (FnS). (Refer to Chapter 9 for details)
Document Information Page (DIP) (Refer to Chapter 13, Section 1 for details)
Phase 7.1 (Rules Of Court Changes Phase 1 (ROC 1))
ROC Phase 1 was launched in 1 January 2006 and it includes:
1. Changes to Modes of Commencement by way of Originating Summons (OS) for
the following areas:
a) Admission Of Advocates And Solicitors (AAS)
b) Adoption (AP)
c) Probate (P/DCP)
d) Petition Of Course (POC)
e) Originating Motion (OM)
f) Originating Petition (OP ­ Judicial Management)
g) Originating Summons (OS)
h) Originating Summons ­ Family (OSF)
i) Originating Summons (Bankruptcy) (OSB)
For details, please refer to Chapter 16.
Phase 7.2 (Rules Of Court Changes Phase 2 (ROC 2))
ROC Phase 2 was launched in 1 April 2006 and it includes:
1. Changes to Modes of Commencement by way of Originating Summons (OS) or
Writ of Divorce for the following areas:
j) Bankruptcy (B)
k) Companies Winding Up (CWU)
l) Limited Liability Partnership Winding Up (LWU)
m) Originating Petition (OP ­ Judicial Management)
n) Divorce (D)
For details, please refer to Chapter 17.
Phase7.3
Phase 7.3 was launched in 4 August 2006 and it includes:
New Home Page
Enhanced Main Menu
Document-Centric display of submissions
Pack-N-Go functionality
New Hearing List
Phase7.4
Phase 7.4 was launched in 13 October 2006 and it includes:
Three (3) Steps Case File creation. (See details in Chapter 4)
Immediate File-n-Serve. (Refer to Chapter 9 for details)
Phase7.5
Phase 7.5 was launched in 15 January 2007 and it includes:
Data item(s) changes for selected documents.
New document(s) has been introduced.
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 11
Private & Confidential
New validation Rules and Constraints.
For details, please refer to Chapter 18.
Phase 8.0
Phase 8.0 will be launched in 18 June 2007 and it includes:
New Case File enhancements:
A new Case File feature to load the party/parties from the courťs
centralised database.
New `Fee's tab.
Links and buttons has been introduced for user to directly perform SOD,
Search from Case File.
Enhanced SOD.
File-n-Serve enhancements (Refer to Chapter 9 for details)
Multiple SMS and email alerts.
New In Tray `Message' tab enhancement.
1.4 Services Offered in EFS
FE-Web enables LF users to use the following services offered in EFS:
Case File/Case Information Repository.
Filing
Document Index Search (Phase 2.0)
1 Click Fine-n-Serve
Each of these services can be accessed by selecting the respective button in EFS
Main Menu (see figure below), after a successful login to EFS portal as a general user.
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 12
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Figure 1.4: Services offered by EFS
1.4.1 Case File/Case Information Repository
The new Front-End will have a "case-centric" user interface. Users can create specific
case files for specific matters and organise their messages (submissions, court replies,
services) based on these case files.
When a case file is created, relevant case details now need only be entered once there
will be no need to re-enter party details for subsequent documents to be filed
for that case file as the details can be automatically generated from the system.
Users can also check the hearing schedules for a particular matter through its case
file. The hearing schedules will be available in summary and detailed views. The
existing trays will be reorganised to enable a consolidated view of the various
messages for a given case, or across different cases.
Document selection will be made easier by filtering the list based on the Court and
Counter type selected.
Detailed procedures and steps for filing are explained in Chapter 5.
14.2 Filing
This service is used to for the preparation of documents, sending the submissions, and
receiving the court replies. Detailed procedures and steps for filing are explained in
Chapter 5.
1.4.3 Document Index Search
This service allows FE users to search for EFS documents previously filed by the law
firms. Documents can be searched by Case No., and Court Type (it was previously
filed to).
Upon a successful search, all relevant details and DCN of documents in the searched
case will be displayed.
Based on the search result, a praecipe can subsequently be filed to request for soft
copy, certified true copy of documents or file inspection, by selecting one or more
DCNs in the search result.
Detailed procedures and steps for using index search and extract are explained in
Chapter 8.
1.4.4 1 Click File-n-Serve / Service of Documents
A one-click `File-and-Serve' feature will allow a party to automatically serve
documents on one or more opponents. While creating a submission, users can make
a "File-n-Serve" request for any documents being filed and select the intended
recipient(s). The system will automatically serve the document(s) on the recipient(s) as
soon as the court accepts the document(s) and replies through the system.
User Guide for Web-based Front End Application
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Using this FE-Web feature, a law firm can serve court documents to other "webenabled"
law firms electronically. A Certificate of Service will be generated upon a
successful service.
Up to 99 documents may be served to a maximum of 99 recipient law firms in a single
submission.
Detailed procedures and steps for using service of documents are explained in
Chapter 10.
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Chapter 2 - Main Menu
2.1 Main Menu
The new and simplified design of the main menu groups all the functionalities so that it
provides more meaningful and easier navigation while using EFS. The collapsible &
expandable menu option allows you to expand or to collapse the tabs so as to only show the
functionalities relevant for your usage. The "Expand All" and "Collapse Alľ feature allows you
to quickly expand or collapse all the sections.
Figure 1.1a ­ Expanded View
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Figure 2.1b ­ Collapsed View
The following functionalities are available in the main menu.
* Commence a New Action
This allows user to create a new case file, enter details about the case file, and
immediately prepare a new submission.
o Create a new case file and prepare a new submission
* View Messages for All Cases
o Incoming Messages (In Tray)
Any new incoming messages to be unpacked (such as court replies, or
services) are highlighted as "[x] new message(s) to unpack." Clicking this link
will take you to New Messages tray (a subset of In tray), where you can
unpack these new incoming messages. New Messages tray displays only the
messages to be unpacked. Click on "Incoming Messages..." to go to the In
Tray which lists all Court replies and correspondences, and service of
documents from other law firms.
o Outgoing Messages (Draft/Out Tray)
Click on "Outgoing Messages..." to go to the Out Tray to view documents not yet
submitted to Court.
o Sent Messages (Sent Tray)
Click on "Sent Messages..." to go to the Sent Tray which lists all Sent
submissions will be listed.
* Work With Existing Case File
o Open
You can click this link to view or modify the existing case file details
o Submissions
This will open the case file and lists all submissions, court replies and
correspondences and services of documents, by providing a Case No. and/or
File Reference No.
o Documents
This will allow users to list of documents that have been filed for a particular
case and/or File Reference No.
o Hearings
This allows the LF user to see the upcoming hearing sessions for a particular
case.
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* Quick File/Serve/Search
To quickly create a new submission, EFS index search, or service for a given Case No.
Please refer to the corresponding chapters for the function below.
o File
o Index Search
o Service of Documents
* Reports
This will allow the user to print the various reports available for printing. Please refer to
Chapter 11 for details.
o Submission Sent
o Court Replies & Correspondences
o EFS Fees
o Case No. and File Ref. No. List
o Service of Documents
o Document Index Search
* Document Index Search
This allow user to perform search of documents previously filed to court. Please refer
to Chapter 8 for details.
* Smart Case Management
This function allows the user to manage the smart card(s) which is used in sending
and unpacking replies.
2.2 Search Case File
This allows user to search for one or more case files, by giving a certain criteria, such as
URN, Case No., File Ref. No., Party Name, or File Name.
Click on icon next to Open an Existing Case File (in Main Menu). A search page is
displayed in a new window (Figure 2.2a) where user can specify the case file search
criteria.
Steps to search Case File by Unique Reference Number (URN):
* Enter the full URN, or at least the first 13 characters of the URN to be searched.
* Click on the <Search> button.
* All the case files that have the URN(s) specified will be returned. The search results page is
displayed as in Figure 2.2b.
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Figure 2.2a: Case File Search Criteria
Steps to search Case File by other criteria:
* Enter one or more fields as search criteria. Partial search by Case No. requires Case Type
and Case Year to be entered.
* Click on the <Search> button.
* All the case files that have the given Case No./File Ref No., or Party/File Name will be
returned. The search results page is displayed as in Figure 2.2b.
Figure 2.2b: Case File Search Results
Steps to Open Case File or View Submissions, from a search result:
* Click on the radio button to select the case file which you want to open.
* Click on the <Open Case> button to open the case file.
Step to go Back to Main Menu:
* Click on the <Cancel> button in either the Case File Search Criteria page (Figure 2.2a) or
the Case File Search Results page (Figure 2.2b).
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Chapter 3 - General Overview Using FE-WEB
The following figures show the overall menu structure of the EFS FE-Web application.
Figure 3.1a: Overview of EFS FE-Web Application's Menu Structure
Login
EFS Menu
Commence a
New Action
View Messages
for All Cases
Reports
In Tray
Out Tray
Document Search
& View
Sent Tray
Work With
Existing Case File
Quick
File/Search/Serve
SmartCard
Management
Super Tray (View
Submissions)
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In Tray
This is a location where all replies and incoming messages to the law firm can be viewed. The incoming messages ­ Replies/
Correspondences from Courts and Served Documents from other law firms ­ are displayed here after they are unpacked (and PDF files
extracted).
Figure 3.1b: Overview of In Tray
In Tray
All Read Unread New Messages
Mark as
Read
Mark as
Unread
Mark as
Unread
Mark as
Read
Unpack Selected
URN(s)
Filter Sort Print
Report
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Out Tray (Draft Messages)
This is where submissions ready to send are kept. Users can verify the details of the submission by opening it, and have an option to send it out to
Courts (if everything is in order), or to send it back to Draft Tray for further changes (if something is amiss).
Figure 3.1c: Overview of Out Tray
Out Tray
SendOpen Delete Go to Case
File
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Sent Tray
This is where submissions that were already sent are kept. Users can view the details of the submission by opening it, and have an option to
duplicate a submission.
Figure 3.1d: Overview of Sent Tray
Sent Tray
SortOpen Go to Case
File
Filter
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Super Tray (View Case File Submissions)
This is where submissions for the Case File are kept. Users can verify the details of the submission by opening it, and have an option to send it out
to Courts (if everything is in order), delete a submission, duplicate a submission, or to refresh the display to load the Case File submissions, if any
changes in the File Ref. No. or Case No.
Figure 3.1e: Overview of Super Tray
Super Tray
OpenRefresh Send Delete Duplicate
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Chapter 4 - Case File Repository
4.1 Commence a New Action (Create New Case File)
To begin creating a case file, click on "Create a new case file and prepare a new
submission" in the main menu.
Creation of a new case file will require 3 steps, "Case Details", "Party Details" and "Confirm&
Save". Upon completing each step, you can click on the "Next" button to be directed to the
next step. You can also go back to previous steps by clicking on the previous steps in the
wizard interface or the back button or click on the "Cancel" button to discard any changes
and return to the main menu.
"Case Details" screen is used to capture the information related to the case file.
Figure 4.1 ­ Step 1, Case Details
File Reference No. The File Reference No. can be used to uniquely identify a case
file. This is the firm's internal reference assigned to a Case File and
user can enter this number in free text format.
Important: You must assign a unique File Reference No. for each
case file. You may create multiple case files (File Ref. No.) for a
given court case, but each case file can have only one EFS Case
No. Therefore you need to create a new case file when you
expect a different Case No.
Case No. This is the Case No. assigned by the Courts, upon accepting of a
fresh "originating document". It consists of Case Type, Case Serial
No., Case Year, and Case Suffix data elements, e.g. S69/1999/C.
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For existing EFS cases, you may key in the Case No. if available.
If you are commencing a new Case, you may leave it blank.
When Court replies your filing (with the originating document) this
field will be automatically updated with the Case No. assigned
by Court.
Court Type Select the Court type, at which this case exists.
File Name (Optional) You may choose to enter the name of the Case File.
This is to help the users in identifying and searching the Case File
subsequently. Free text entry.
Created On (Optional) You can enter the date when the Case was first
started/created.
Related/Originating
Case Number
If the case has any related or originating cases, user may enter the
related or originating case numbers (up to 9 cases).
Non-EFS Case
Number.
If the case has any non-EFS originating case number, it can be
provided in this free-text box.
MA/CC Sub Number [Phase 6 only ­ Criminal cases] If the case type is "MA" or "CC"
then a case extension box (2 digits) will be shown next to the case
suffix.
Originating /Related
Case
(Optional)This has 3 parts.
Non-EFS , EFS Originating and Related Cases
Non ­ EFS
(Optional)
If any Non-EFS case number exists, then user must select the NonEFS
check box and enter the Non-EFS case number.
If either the check box or the non-EFS case number entered but
the other one not entered, then system will prompt to enter.
Originating Case
number (Optional)
If the case has any originating case number(s), user must select
the check box and enter the originating case numbers. If the org
case numbers exceeds 3, then user can click the Add More link
and enter another 3 org case numbers. And if still exceeds 6 then
again can click Add More link and enter them. So maximum 9 org
case numbers can be entered. Upon saving the case file, the org
case suffix will be validated and will be prompted to the user if
entered wrong.
Related Case
Numbers.(Optional)
If the case has any related case numbers, then user can enter
maximum of 9 same as Originating case numbers. Suffix will be
validated upon saving the case file. And also user must enter the
Court Order number and check the related box provided in the
page.
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"Party Details" screen is used to enter the parties involved in this particular case.
Figure 4.2 ­ Step 2, Party Details
To add a new party, click on the "Add Party" button and you will be directed to the
following screen. The party pages displayed will vary on the type of court selected by the
user. Upon completing all party details, click on "Save Party" to add the new party to the list.
Please see details of the data items in Chapter 5, Section 5.1.1.
Load Party details : (Optional) This is used to load Parties from:
* Courťs Centralised EFS Database
* Another Case File created previously.
These options can help you populate the party details from a
centralised or previous case file.
To load from `Centralised Court DB':
1. This option is available only for `S','MC' or `DC' cases types
only.
2. If the user tries to load parties from this option, application
will check whether this user (LF) involved in this case (in
terms of eService or eFiling ), if so it will populate parties
from centralised court DB.
3. If user does not involve in eService or eFiling but involved in
the case then the user has to enter a valid DCN for that
case.
4. see Figure 4.3 a
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Figure 4.4 a ­ Step 2, Party Details
Select required parties and check the confirmation check box to
confirm the selection and click < Select>, selected parties will be
added to party list in Step 2.
To load from `Previous Case File':
1. Parties can be loaded for a given case number or FRN or
both.
2. If there are multiple FRN for a given case number or
multiple case number for a given FRN then application will
show all FRN/Case numbers in respective list and will be
defaulted recent case file.
3. If user wants to switch over to another FRN/Case number
just he/she has to select required FRN/Case number then
click on <Refresh> button. The party list will be refreshed.
4. see Fig
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Figure 4.5 b ­ Step 2, Party Details
Select required parties and check the `confirmation check box' to
confirm the selection then click <Select>. The selected parties will
be added to party list in Step2.
Parties loaded from Centralised courťs database will be marked
with `*' and parties loaded from the previous case file will be
marked with `#'.
Upon Selection of parties from Courťs Centralised
Database/previous CaseFile, the system will prompt all selected
parties. The alert is as follows:
Add
(Add DPP)
It is used to add or delete parties involved in this case.
[Phase 6 only ­ Criminal cases] If the court type selected is "High
Court (Crime Section)" then an optional button <Add DPP> will be
shown. It is used to add Public Prosecutor information for this case.
Dup This allows the user to duplicate the selected party.
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The following is the party page for Civil Proceedings
Figure 4.6 ­ Party Details (Civil)
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The following is the party page for Family Matters (Adoption, Divorce, OS (Family Matters))
Figure 4.7a ­ Party Details (Family Matters)
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The following is the party page for Criminal Proceeding (AGC).
Figure 4.8b ­ Party Details (Criminal Proceedings -AGC)
The following is the screen of the Party of Public Prosecutor Filing from Law Firm, Prison and
Service Bureau.
Figure 4.3c ­ Party Details (Criminal Proceedings- Public Prosecutor Filing from Law Firm, Prison and Service Bureau)
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The following is the screen of the Party Information from AGC (Criminal Justice Division).
Figure 4.9c ­ Party Details (Criminal Proceedings-AGC)
The following is the party page for Criminal Proceeding (by Law Firms)
Figure 4.10e ­ Party Details (Criminal Proceedings ­Law Firm)
In "Confirm and Save" screen, you will see a summary of all the details entered for this case
file. To proceed to complete the creation of this case file, click on the "Finish" button.
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Figure 4.11 ­ Step 3, Confirm & Save
If there are no parties entered, an error message will be shown. User will have to Add Party or
Load Party Details based on the given case number and click on the "Save" button.
Figure 4.12 ­ Check for Party Information
Any incorrect/ invalid information in the Party will be highlighted with an exclamation mark
(!). These Party records need to be edited by clicking on the corresponding hyperlink
provided as in (Figure 3.3.b). Party Information page will then be displayed for the user to
view/modify the relevant party details (Figure 3.3.b.1). An error window will be shown to the
user with the related error message.
Figure 4.13 ­ Error saving case file
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If there are no errors with the Case File details when clicking on the <Save> button in Case
File page, the following message will appear to ask you whether you wish to proceed to
prepare the submissions.
If you click <OK> the Case File will be saved and Create New Submission page will be
displayed. You may then select the Counter Type and Submission Type, and proceed to
prepare the draft submission as per normal.
If you click <Cancel> the Case File will be saved, but you will return to the Main Menu,
without proceeding to Create New Submission page.
Figure 4.14 ­ Save case details message
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4.2 Creating a case file using an existing FRN
The system will prompt you with the case numbers or pending cases for this FRN only if you do
not enter in a case number (Figure 4.15). This is to allow you to double check that this case file
you are creating has not already been created before as a pending case.
However, if you enter in a case number which already exists for this FRN, you will be
prompted with an error message which will not allow you to proceed (Figure 4.16).
Figure 4.15 ­ Message prompt when creating case file with same FRN
Figure 4.16 ­ Error creating case file with same FRN and case number
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4.3 Opening an existing Case File
Existing Case File can be retrieved for viewing or modifying the details by entering the Case
No. and/or the File Reference No. in the Main Menu.
Figure 4.17 ­ Opening a case file
To view all the case files for a specific FRN, you only need to enter in the FRN field and press
"Open". This will show all the case files in the case no. drop down list but the File Ref. No. drop
down list will only contain the given FRN.
To view all the FRN for a specific case, you only need to enter in the case number fields and
press "Open". This will show all the FRNs in the File Ref. No. drop down list but the Case no.
drop down list will only contain the given Case number entered.
To view only a specific case and specific FRN , you need to enter in both the case number
fields and FRN field and press "Open". This will show only 1 entry(the case number and FRN
that was entered) for both the case no. and file ref. no. drop down list.
Figure 4.18 ­ Viewing the case file details
When opening a case file, if the FRN has more than one case files, they will all be listed in the
Case No drop down list. The drop down list will contain the existing case numbers on the top
of the list, followed by pending cases with the date/time created. The court type will also be
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shown next to each case file. Upon changing the Case No, the respective case file will then
be loaded.
From opened case file user can choose any one features like prepare a submission using
`File', serve a normal Service of Documents using `Serve' and can do Index search using
`Search'. These features are available as hyper links at top of the page or as buttons at
bottom of the page.
To edit a case file, you will need to press the "Edit Case File" button. If the case file doesn't
have a case number (Pending cases), then upon editing it, the case number field will be
editable. To save the case file, click on the "Finish" button (Figure 4.19) in the last step of the
edit case file wizard. If there are no errors then the Case File details entered or updated by
the users are saved and you will be returned to the Main Menu. To discard changes, click on
the "Cancel" button at the bottom of each page.
Figure 4.19 ­ Saving the case file details
To prepare a submission for this case file, you will need to press the "Prepare Submission"
button.
To delete this case file, you will need to press the "Delete Case File" button. If there are
already submissions made for the case file, then this function will not work.
To duplicate a case file, you will have to click on "Start new action using above FRN" link. A
message will be prompted to inform that changes will be discarded, if any, in the opened
case file. Clicking <Ok> will proceed to create a new case file by duplicating all the
information of the existing opened Case File (Figure 4.20). By Clicking <Cancel> it will remain in
the current case file page
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Figure 4.20 ­ Message prompt to duplicate the case file
To view all the party details for all the case files of this FRN, click on the "Show Parties for all
Cases" link. The popup window will then show all the parties grouped into the various case
numbers or pending cases.
Figure 4.21 ­ Showing parties' information across all case files
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4.4 Case File Locking
Case File can be opened for modification by only one user at a time. If it is being opened by
a user, it is locked by this user and other users opening the same case file can only view it in
the Read-only Mode.
In Read-Only mode, Case File details cannot be edited/saved and new submissions cannot
be created for this Case File. You can only edit case file details or make submissions when it is
closed by the other user.
Note: If a user opens a case file, it is locked, and the lock will remain when the user's browser
crashes or the Internet connection drops. The case file can only be opened in Read-Only
mode by other users. To clear this lock, the first user has to log in again, and open and close the
Case File (by clicking <Cancel> button) to clear the lock.
Figure 4.22 - Case File opened in Read-Only mode
To unlock the Case File, the same user who locked the case file must open this case file and
subsequently, click the "Cancel" button at the bottom of the page. Doing this will unlock the
case file and return back to the main menu.
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4.5 Case File Conversion
When the Case File has been converted and you try to open a case file with the old Case
Number, the system will prompt you to create a new case file with the converted case
number and block you from further creating any submissions or editing the case file details
(Figure 4.23).
Figure 4.23 ­ Converted case file
System will further facilitate the redirection to the converted case number so that you can
continue to save the case file. This can be done by clicking "Start new action using above
FRN" link in the case file details main page. All the information from the old case with be
duplicated and the converted case number auto populated for you to save as a new
converted case file.
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4.6 View Submissions (also known as Super Tray)
This page (Figure 2.4.a) is displayed when [View Submissions] tab is clicked from View/Modify
Case File Details page, or [View Submissions] button is clicked from the Main Menu.
All submissions for the present open case ­ including the replies and correspondences (from
courts), and service of documents (to and from other firms) ­ will be displayed as a single
consolidated view (informally called "Super-Tray").
Each row represents a trail of "submission" or "service" and is uniquely identified by the URN. If
the URN is a court filing, there will be a link called submission, and another one called reply
when it is replied by Court. Clicking on each link will open the submission or the court reply
accordingly. If the URN is a service of document, then a link service (out) or service (in) will be
displayed, indicating whether the service is an outgoing (to other firm) or incoming (from
other firm) message.
Figure 4.1 View Submissions
Step to View submissions/Replies/Correspondences/Served Documents:
Document Name Descriptions of the documents for the respective submission
Status Status of the URN - Draft/Send/Replied/Received/Served/Retrieved
Date/time
Created
Date/time when URN was created
Date/time Sent Date/time when URN was sent.
Date/time
received
Date/time when submission, reply or service was received
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4.7 Document-Centric Display of Submissions
On click of "Documents" from the main menu, the case file and the related submissions that
belong to that case file are displayed currently in 4 tabs. This will brings you to "Documents"
tab which will give users the list of documents that have been filed for that particular case or
FRN.
This document ­ Centric display of the documents related to the submissions for a particular
File reference number or a case file will display all the URNS that are contained for a
particular File Reference Number or a case number along with the source and reply paths of
the PDF a shown below.
There will be a submission "type" filter for users to select 3 types of documents ­ Service of
documents, Filing/Reply & correspondence, and ALL. Based on the Type selected (default to
ALL), the documents will be displayed to the user for selection.
The document Page will also provide for pagination and single column sorting.
* Click on the Corresponding link under the URN to View details of a submission,
reply, correspondence and service.
* Select the URNs by checking the checkbox in the first column and click on the
<Send> button to send the submission(s).
Following options are available in the View Submissions:
* Select the URNs by checking the checkbox in the first column and click on the
<Delete> button to delete the submission(s).
* Click on the <Duplicate> icon in the last column to duplicate an existing
draft/sent/replied submission.
* Enter the different Case no. and/or File Ref. No. and click on <Refresh>
button to load the submissions from another case file.
* Click on the [View Case File Details] tab to view case file details of the
Case No.
* Click <Cancel> button to return to the Main Menu.
File Ref. No. File Ref. No. of the message
URN Unique Ref. No. of the Submission, Reply, Court correspondence,
Service of Documents
Dup Draft or Sent submission may be duplicated by clicking on this icon.
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Figure 4.18 ­ Document-Centric View
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4.8 Pack-n-Go functionality
The new Document-Centric page will allow the Law firm users to pack all the files belonging
to a particular case or a File reference number or type into one single zip file. There will be a
check box for selection of certain documents, if the users do not need to pack all the
documents. The estimated file size will also be displayed in the screen for selection of the
path to save the zip file.
Figure 0.19 ­ Folder chooser popup window
Once the user has selected the path for Pack-N-Go, the user needs to click on "Pack-n-Go"
button for either the selected documents or ALL documents for the case file/FRN by selecting
the correct radio button.
On click on the "Start" button of the Pop up window , the Pack-n-Go process will be started .
Figure 0.20 ­ Start Pack-n-Go process
Upon completion, the system will prompt the user on the statistics of the files that have been
packed and inform the user on the completion of the process.
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Figure 0.21 ­ Pack-n-Go process completed
The PDF files (source and reply PDFs existing in the local PC) will then be packed together
along with an Index html which will contain the links to the appropriate PDF files. The user will
need to indicate a path in the local PC for the creation of this zip file. Besides the PDFs and
the index file, this zip file will also contain the style sheets necessary for the proper rendering
of the html index file.
Figure 0.22 ­ Pack-n-Go documents index page
If the file cannot be found in the location that has been specified in the data base for a
particular document, the index page will simply have an entry "Not Found" for that PDF file.
The missing file can be due to the unpacking on a different PC or change of names of the
PDF files on the local PC by the users.
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Users can now unzip this file to any suitable location in another system taking care that all the
contents should be unzipped into only one folder. They can then browse the case file PDFs
off line.
4.9 Hearing List
There're 2 ways to access the court hearing session details: at the post login page, and
Hearing tab.
Upon logging in, you would see Figure 4.23A. The "Upcoming Sessions" informs you about the
10 upcoming hearing sessions. The "Next 15 Days" informs you about court hearing sessions
that you may have in the next 15 days.
Figure 4.23A ­ Court Hearing List after logging in
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To view the details of a particular session, click on the hyperlink. You would see Figure 4.23B.
Figure 4.23B ­ Hearing session details
To view the hearing list for the next 15 days, click on the hyperlink. You would see Figure
4.23C.
Figure 4.23C ­ Hearing sessions for the next 15 days
Hearing tab allows access to upcoming hearing sessions for a particular case for the next 10
years. Provide a case number under "Work with Existing Case File" and click on the
"Hearings" button.
To view hearing sessions for a particular year, check the "Show hearing session for" radio
button and select the year and press "refresh".
You also view hearing sessions for other cases related to this file ref. no. by clicking on the
"Case No & Court" dropdown list and press "refresh"
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Figure 4.23D ­ Hearing list for a particular case number or file reference number
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4.10 Document Fees Tab
The Document Fees Tab provide users with a summarized of 4 major fees which are Filing
Fees, Index Search Fees, Service of Document Fees, and Alert Fees. The main purpose of this
feature is to provide user with a quick reference to fee details while working on a Case File,
therefore the fee details are based on the case no entered.
In order to view the fee details, user must click on the Refresh button after reaching the Fees
Tab. The fee details will be displayed according to Case No and FRN if applicable. User also
has the option to filter fee details with date range From and To by using the calendar button.
For convenience, this document fee page also provides user with a Printable Page for the
fee detail.
Please note that this page is designated to provide a sneak peek to the fee detail of the
current Case No/File Ref no. Hence for more detailed fees breakdown of several Case No or
FRN, please use the Fees Report provided from the main page.
Figure 4.24 ­ Document Fees for a particular Case No. and File Ref. No.
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Chapter 5 - Filing
Submission Selection Page
There are two ways to create a submission in the enhanced FE. It can be done
either from Quick File or from the Case File. Figure 5.1 shows the create submission
page.
Figure 5.1 ­ Create New Submission
Case No. Case number taken from the case file, if any.
File Ref. No.
If it is a quick file submission and the Case File has
more than one (1) File Ref. No. then a combo list will
be shown for user to select. The default selected FRN
is the first one. If create submission request is from
Case File, it will be displayed as a label since a
specific FRN has been selected.
Court Taken from the Case File and depends on the File
Ref. No. selected, if in case of multiple FRN' displayed
in the combo list.
Counter Shows the counter lists based on the court type. User
can click on "Lookup Counters" hyperlink to check the
appropriate Counters for a particular document
submission.
Submission Basically, shows the available submission type. For HC
& DC family division, Bundle Of Documents submission
type won't be shown.
Step to create a new submission:
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1. Select the File Ref. No. , if any, select a counter, submission type and click on
the <OK> button. It will take you to the Submission Information page.
Step to cancel creating a new submission:
1. Click on the <Cancel> button. It will take you back to the Main Menu.
Lookup Counters
This page will be displayed upon clicking the "Lookup Counters" link in Create New
Submission (Figure 5.2).
Figure 5.2: Lookup Counter(s)
Steps to lookup counters:
1) Select a Document.
2) Click on the <Show Counter(s)> button and view the results (Figure 5.3).
3) Enter a search text for the document and click <Go>. The documents will be
filtered according to the search criteria entered.
OR
Click on the <Close> button to close the window and return to the Create New
Submission page (Figure 5.1).
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Figure 5.3: Lookup Counter(s) search results
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5.1 Submission Information
This page will be displayed by either the Create New Submission page (Figure 5.1)
Figure 5.4: Submission Information
URN Shown only if opening an existing draft submission, else it will be
hidden.
Case No. A label to display the Case No., if any.
Court
Counter
A label to display the count counter where the submission is to be
filed.
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Encryption
Indicator
A checkbox where user can indicate whether to encrypt the
submission upon sending or not.
Request For
Urgent Handling
Indicator
A checkbox where user can indicate whether to request for urgent
handling for the submission. Checking it will affect the fee calculation
of the documents in the submission.
Modify Access
Rights for the
Submission
Allows the user to change access rights to the submission. By default,
the submission will be accessible by all EFS users in the firm. Use this
option if you wish to restrict access to the submission and its replies.
Note: Previously in Classic FE, the submission access right is given only
to the creator, and users that belong to Admin group. Now, in
Enhanced FE, the Everyone group will also have an access to the
submission.
File-n-Serve
Request (FnS)
When the submission is first created, this File-n-Serve Request option
will not be displayed. (This option is set upon creation of a submission.)
After a draft submission is opened subsequently, the page will display
2 radio buttons indicating whether there is an FnS for the submission. If
"Yes", user may click on "Modify File-n-Serve Request" link to view and
modify the FnS details (Figure 3.1b).
Documents A list showing the available documents that can be filed to the
counter and court type selected earlier.
Draft/Engross
Indicator
To indicate if it is a Draft or Engrossed document.
Type of
Originating
Summons
This is shown only for selected documents like `Originatins Summons',
`Originatins Summons (Ex parte ­ Injunction)', `Originatins Summons (Ex
parte ­ Summons Nature)', `Originatins Summons (Ex parte)',
`Originatins Summons (Summons Nature)' and `Originating Summons
(Court of Appeal). The types include `Generaľ which is appplicable to
all courts and `Queen's Counciľ & `Judicial Managemenť which is
applicable only to High Court.
Document List Shows the document already selected for the submission, if any.
File Ref.
No./Extension
File Ref. No. for the case is displayed as a label (non-editable) and the
File Ref. No. extension (if your firm uses the extension).
Originating Case
No. (EFS)
User may provide if applicable to the submission.
Originating Case
No. (Non-EFS)
User may provide if applicable to the submission.
Document No. User may provide if applicable to the submission.
Reference Doc.
No.
User may provide if applicable to the submission.
Alert on Reply
Status
User can enter here the Hand phone No. and Email of the LF and
solicitors represented the Parties by which they want to receive an
SMS message and Email when the court replies the submission.
Submission
Remarks
A free text where user enters any remarks for the submission they are
filing.
Party List Shows the party selected, if any.
Note: All functions and details in the new Enhanced submission detail page are the same as
those in the existing Classic Front-End. Some differences can be found below.
Step to save the submission:
1. Click on the <Save> button. Upon saving, all details entered will be validated first.
If any error is detected, user will be prompted to correct. If all details are in order,
submission will be saved and user will be returned to the previous page.
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Step to Save & File the submission:
1. Click on the <Save & File> button. Upon saving, all details entered will be
validated first. If any error is detected, user will be prompted to correct. If all details
are in order, submission will be saved and an alert message will be displayed
informing the user that the submission has been saved successfully with a URN
displayed. Another message then will be displayed asking the user to proceed
sending the submission or not. If the user clicks <OK>, the submission will be sent.
Step to cancel the submission:
1. Click on the <Cancel> button. User will be returned to the Create New Submission
page (Figure 5.1)
Step to go back to Main Menu:
1. Click on the <Back To Main Menu> button. User will be prompted by an alert
message that all changes, if any, will be discarded if they click <OK> or they can
click <Cancel> to remain in the page. If the user has clicked <OK>, the user will be
back to the Main Menu page.
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5.1.1 Party and Solicitor Details
5.1.1.1 Party Details
Users can specify party information for the document that is to be submitted to the Courts
and or other law firms. In the Submission Information page (Figure 5.4), party details can be
added, edited, deleted and duplicated. As in Header Details, appropriate error messages
will be displayed when mandatory fields are not entered.
Figure 5.5: Submission Information (Party Details segment)
Step to add new party information:
1. Click on the <Add Party> button in Submission Information page (Figure 5.4). The
Party Information page (Figure 5.6) will be displayed.
Steps to modify existing party information:
1. Select a record by choosing the appropriate radio button from Party List table in
Submission Information page (Figure 5.5).
2. Click on the <Edit Party> button. The Party Information page (Figure 4.1.1b) will be
displayed.
Steps to duplicate the party information:
1. Select a record by choosing the appropriate radio button from Party List table in
Submission Information page (Figure 5.5).
2. Click on the <Duplicate Party> button. The Party Information page (Figure 5.6) will be
displayed.
Steps to delete the party information
1. Select a record by choosing the appropriate radio button from Party List table in
Submission Information page (Figure 5.5).
Click on the <Delete Party> button. The selected record is deleted from Party List table.
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The Party Information page for Civil Cases is displayed as follows:
Figure 5.6: Party Information (Civil Cases)
Party Name / Owner
of
It represents the name of the party. For Admiralty matters Vessel
Name may be entered here.
Party Type It allows the users to specify the party type, e.g. Plaintiff,
Defendant, etc.
To specify the party type, click on the combo box and select
from the predefined list of party types available.
Party No. This is a numeric field and it indicates the party, e.g. 1st Plaintiff.
Party Genre It represents the genre of the party.
Party Record ID It denotes the party within the party, e.g. 1st person of 1st Plaintiff,
2nd person of 1st Plaintiff. This is applicable only to Admiralty
cases.
Party Id No. It represents the Identification Number of the party involved, the
NRIC / Passport / Company Registration Number of the parties.
To specify the party id no., users must select either one of the
radio buttons available. This is to allow the users to either select
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from a predefined list of values from the combo box or enter a
free text value if the selection is not made in the above field.
If the information is not available, users can select from the
combo box that contains values "Does Not Exist" or "Not
Available".
Party Id. Type It represents the type of Party Id. It is mandatory if the Party Id No.
has been entered.
Country of Issue It represents the country which issued the Party Id.
Operational Address
(for all
correspondence)
This is the address of the party. Up to 4 lines of 30 characters text
can be entered as address.
Tel No. The telephone no. of the party.
Fax No. The fax no. is separated into the following:
* Country Code
* Area Code
* Fax No
Party Filing Capacity This represents the capacity in which a party sues or is being sued.
It indicates whether this party is a judgment creditor, appellant,
etc.
To specify the party filing capacity, click on the combo box and
select from the predefined list of values available.
Capacity To specify the capacity, users must select either one of the radio
buttons available.
This is to allow the users to either select from a predefined list of
values from the combo box or enter a free text value if the
selection is not made in the above field.
Party Bill Type Represents the bill type.
Place of Registration Applicable to Writ Of Summons In Admiralty Action document.
This is mandatory only if the Party Type is 'Defendanť and the
Type of Admiralty is 'In Rem'.
Represented By Your
Law Firm
There are two options available. If Yes option is chosen, it denotes
that the party represented by the law firm and solicitor details
must be provided. Each Party can have a maximum of 3
solicitors.
Site No. The site no. of a law firm. It is applicable to parties not
represented by the law firm. It allows the users to specify the law
firm representing these parties.
Law Firm Code It is applicable to parties not represented by the law firm. It allows
the users to specify the law firm representing these parties.
List of Solicitors
Representing Party
This table will show the list of solicitors representing the party.
Party Alias Names It represents the alias name of the party. Each party can have a
maximum of 10 alias names.
List of Litigation This table will show the list of Litigation Representatives for the
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Representatives party.
Additional Party information:
The information shown below (see Figure 5.7) is only applicable for Filing a Probate Petition
submission for the user to enter additional information required pertaining to the party being
entered.
Figure 5.7: More Party Information button for Probate
The Party Information page for Family Matters is displayed as follows:
Figure 5.8: Party Information for Phase 4b (Adoption, Divorce and OSF)
Additional information:
The information shown below(see Figure 5.9 is only applicable for Filing an Adoption, Divorce
and OSF submissions for the user to enter additional information required pertaining to the
party being entered. The party information displayed/required for Phase 4b (see Figure 5.8)
document (like Adoption, Divorce, etc..) may contain less information as compared to other
documents.
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Figure 5.9: More Party Information Section
The following is the party page for Criminal Proceeding filing for AGC.
Figure 5.9a ­ Party Information (Criminal -AGC)
The following is the screen of the Party of Public Prosecutor Filing from Law Firm, Prison and
Service Bureau.
Figure 5.9b ­ Party Information (Criminal - Public Prosecutor Filing from Law Firm, Prison and Service Bureau)
Party Type User can select from the predefined list of values, which are
maintained by the Courts.
1st DPP Name Deputy Public Prosecutor Name 1 (Mandatory)
2nd DPP Name Deputy Public Prosecutor Name 2
3rd DPP Name Deputy Public Prosecutor Name 3
4th DPP Name Deputy Public Prosecutor Name 4
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Party Type User can select from the predefined list of values, which are
maintained by the Courts.
The following is the screen of the Party Information from AGC (Criminal Justice Division).
Figure 5.9c ­ Party Information (Criminal -AGC)
Party Type It allows the users to specify the party type, e.g. Plaintiff,
Defendant, etc.
To specify the party type, click on the combo box and select
from the predefined list of party types available.
Party Name It represents the name of the party.
Party Id No. It represents the Identification Number of the party involved, the
NRIC / Passport / Company Registration Number of the parties.
To specify the party id no., users must select either one of the
radio buttons available. This is to allow the users to either select
from a predefined list of values from the combo box or enter a
free text value if the selection is not made in the above field.
If the information is not available, users can select from the
combo box that contains values "Does Not Exist" or "Not
Available".
Party Id. Type It represents the type of Party Id. It is mandatory if the Party Id No.
has been entered.
Country of Issue It represents the country which issued the Party Id.
Party Alias Names It represents the alias name of the party. Each party can have a
maximum of 2 alias names.
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The following is the party page for Criminal Proceeding (by Law Firms)
Figure 5.9d ­ Party Information (Criminal ­Law Firm)
Party Type It allows the users to specify the party type, e.g. Plaintiff,
Defendant, etc.
To specify the party type, click on the combo box and select
from the predefined list of party types available.
Represented By Your
Law Firm
There are two options available. If `Yes' option is chosen, it
denotes that the party represented by the law firm and solicitor
details must be provided. Each Party can have a maximum of 3
solicitors. The List of Solicitors Represnting Party section will be
shown only if the option selected is `Yes', otherwise, it won't be
shown.
Party Name It represents the name of the party.
Party Id No. It represents the Identification Number of the party involved, the
NRIC / Passport / Company Registration Number of the parties.
To specify the party id no., users must select either one of the
radio buttons available. This is to allow the users to either select
from a predefined list of values from the combo box or enter a
free text value if the selection is not made in the above field.
If the information is not available, users can select from the
combo box that contains values "Does Not Exist" or "Not
Available".
Party Id. Type It represents the type of Party Id. It is mandatory if the Party Id No.
has been entered.
Country of Issue It represents the country which issued the Party Id.
Party Alias Names It represents the alias name of the party. Each party can have a
maximum of 2 alias names.
Solicitor List List of solicitors representing the party. Only shown if `Yes' is
selected in the Represented by Your Law Firm option.
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Users can specify the details of the solicitor(s) representing the current party in Party
Information page (Figure 5.6 & Figure 5.8). Each party can be represented by up to a
maximum of 3 solicitors. Users can add and delete solicitor information.
Figure 5.10: Party Information (Solicitor Details segment)
Steps to select solicitor information from a list:
1. Click on the <Add Solicitor from list> button in Party Information page (Figure 5.10).
The List of Solicitors in Law Firm page is displayed.
Figure 5.11: List of Solicitors in Law Firm
2. Select the record(s) by using the check box(es) in List of Solicitors in Law Firm page
(Figure 5.11).
3. Click on the <Confirm Selection> button to save the solicitor information. The record
will be inserted in the List of Solicitors Representing Party table in Party Information
page (Figure 5.6 or Figure 5.8).
OR
Click on the <Cancel> button to discard the selection(s) in List of Solicitors in Law Firm
page (Figure 5.11).
The solicitor information will not be inserted in the List of Solicitors Representing Party
table in Party Information page (Figure 5.6 or Figure 5.8).
Steps to delete existing solicitor information:
1. Select a record by choosing the appropriate radio button from List of Solicitors
Representing Party table in Party Information page (Figure 5.6 or Figure 5.8).
2. Click on the <Delete Solicitor> button. The selected record is deleted from List of
Solicitors Representing Party table.
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5.1.1.3 List of Litigation Representative
Users can enter the information of the related persons in Litigation Representative (Figure
5.12). Litigation Representative Information can be added, edited and deleted.
Figure 5.12: Party Information (Litigation Representative Detail segment)
Step to add new Litigation Representative Information:
1. Click on the <Add Litigation Representative > button in Party Information page
(Figure 5.12). The Litigation Representative page (Figure 5.13) will be displayed.
Steps to modify existing Litigation Representative Information:
1. Select a record by choosing the appropriate radio button from List of Litigation
Representatives table in Party Information page (Figure 5.12).
2. Click on the <Edit Litigation Representative > button. The Litigation Representative
page (Figure 5.13) will be displayed.
The Litigation Representative page is displayed.
Figure 5.13: Litigation Representative
1. Specify the Id., Id Type, Country of Issued, Name, Capacity and Alias Name.
2. Click on the <Save > button to save the Litigation Representative information. The
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record will be inserted in the List of Litigation Representatives table in Party
Information page (Figure 5.6 or Figure 5.8).
OR
Click on the <Cancel> button to discard the changes in Litigation Representative
page (Figure 5.13).
The Litigation Representative information will not be inserted in List of Litigation
Representatives table in Party Information page (Figure 5.6 or Figure 5.8).
Steps to delete Litigation Representative Information:
1. Select a record by choosing the appropriate radio button from List of Litigation
Representatives table in Party Information page (Figure 5.6 or Figure 5.8).
2. Click on the <Delete Litigation Representative> button. The selected record is
deleted from List of Litigation Representatives table.
5.1.1.4 Save Party Information
Step to save the party details:
1. Click on the <Save Party Details> button in Party Information page (Figure 5.6 or
Figure 5.8). The party details entered by the user are saved temporarily and the
record will be inserted in the Party List table in Submission Information page (Figure
5.4). The details are saved permanently when <Save Draft> button in the Submission
Information page is selected (Figure 5.4).
Step to discard the party details:
1. Click on the <Cancel> button to discard changes in Party Information page (Figure
5.6 or Figure 5.8).
The party details will not be inserted in the Party List table in Submission Information
page (Figure 5.4).
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5.1.2 Document Details
The Document Details allows the users to specify the information for documents to be filed to
the Courts. The users will be able to file one or more documents in a single submission.
In the Submission Information page (Figure 5.4), document details can be added, edited and
deleted. As in Header Details, appropriate error messages will be displayed when mandatory
fields are not entered.
Figure 5.14: Submission Information (Document Details segment)
Steps to add new document information:
1. Click on the Document Name combo box in Submission Information page (Figure
5.4).
2. Select a document from the list of Courťs documents available.
3. Click on the <Add Document> button. The Document Information page (Figure 5.15)
will be displayed.
Steps to modify existing document information:
1. Select a record to be modified by choosing the appropriate radio button from the
Document List table in Submission Information page (Figure 5.4).
2. Click on the <Edit Document> button. The Document Information page will be
displayed (Figure 5.15).
Steps to delete existing document information:
1. Select a record to be deleted by choosing the appropriate radio button from the
Document List table in Submission Information page (Figure 5.4).
Click on the <Delete Document> button. The selected record will be removed from the
Document List table.
Steps to preview the auto-generated html (in PDF like format) for documents where it is
applicable:
1. Select a record to be previewed by choosing the appropriate radio button from the
Document List table in Submission Information page (Figure 5.4).
Click on the <Preview> button. The selected recorďs auto-generated html (in PDF like
format) will be shown to the user. This is only applicable to documents where this feature
is applicable and only shown when such document is in the list.
Steps to Compose/Preview the Cover Page for documents where it is applicable:
1. Select a record to be previewed by choosing the appropriate radio button from
the Document List table in Submission Information page (Figure 5.4).
Click on the Compose Cover Page image. If compose is applicable to the document,
the Compose Cover Page screen will be shown, otherwise, the Cover Page Preview
screen will be displayed. For the complete detail of the Cover Page feature, please see
the Compose Cover Page in Chapter 13.
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The Document Information page is displayed as follow:
Figure 5.15: Document Information
Document Name It refers to the document to be filed, e.g. Writ of Summons,
Affidavit, Summons in Chambers, etc.
Document Nature Law firm users will indicate if the document template record is
fully filed electronically or partially filed electronically. Full
electronic submission allows the law firm users to file all the
documents through the FE Web application. A submission
partially filed by paper allows the law firm users to file the
scannable pages of the documents electronically. The rest of the
unscannable pages will have to be manually filed through the
Service Bureau.
Choose the Fully Filed Electronically radio button if the document
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is to be fully filed electronically. Otherwise, choose the Partially
Filed Electronically if the document is to be partially filed
electronically.
Translation Indicator Indicates whether the document selected is translated from
another language, e.g. from Chinese to English.
If translation is involved for the document selected, this check
box must be checked. If no translation is involved, this check box
should not be checked.
Amendment Version Indicates the version of the document. Enter `1' for 1st
amendment, `2' for 2nd amendment, etc.
No. of Persons/
Defendants/
Witnesses/
Deponents
Enter number of Persons/Defendants/Witnesses/Deponents that is
associated with the document. This will be shown for some
documents only.
Document Remarks This is the law firm's remarks for the document to be filed.
Date Indicates the date for the document to be backdated.
Users can key in the date in the text box (in DD/MM/YYYY format).
Alternatively, users can select a date from the calendar icon.
Time Indicates the time for the document to be backdated.
The time entered must be in HH:MM (24 hours) format.
Reason Indicates the reason for the document to be backdated.
Note:
1) There's another section in the document information page that needs to be shown, only if
the Tier Fee is applicable for the document filed. Calculation of fees will vary from the claim
type and amount range selected by the user (see Figure 5.16).
Figure 5.16: Estimated Claim Amount section. Only applicable for documents where Tier Fee is applicable.
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Upon clicking the calendar icon, the popup calendar will be displayed.
Figure 5.17: Popup Calendar
5.1.3 Filing Party Details
The Filing Party Details in Document Information page (Figure 5.15) allows the users to specify
the parties filing the current document. Multiple selections are allowed.
Figure 5.18: Document Information (Filing Party Details segment)
Steps to add a Filing Party:
1. Select the name of the party from the Party list box.
2. Click on the <Add> button.
3. The selected party is now moved to the Filing Party list box.
Steps to remove a Filing Party:
1. Select the name of a party from the Filing Party list.
2. Click on the <Remove> button.
3. The selected party is now removed from the Filing Party list box.
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Figure 5.19: Document Information (Filing Party Details segment where File-On-Behalf is applicable)
Note:
Figure 5.18 has the same functionality as in Figure 5.19 only shown for Phase 4B (Family
matters) and only applicable to Divorce case. Party names having a suffix of `(R)' indicates
that the party is represented by the filing LF while those without are not. If the selected filing
party is not represented by the Filing LF then it is an FOB (File-On-Behalf) case. The system
won't allow the user to select mixed filing parties like one is represented by the filing LF, and
the other one is not. It must be the same in all documents in the submission.
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5.1.4 Attaching PDF Documents
All the documents filed to the Courts using FE-Web must be in PDF (Portable Document
Format). The PDF File section in Document Information page (Figure 5.15) the users to attach
a PDF document to be filed to the Courts. This is applicable to documents where the PDF is
not auto-generated by the system.
Name The name of the document to be filed to the Courts.
User may enter the full path and filename of the local PDF file in the text
box provided. Alternatively, user may select a PDF file by clicking the
<Browse...> button.
View PDF This is to view an existing PDF file.
To view, select or enter a PDF file in the Name field. Click on the <View
PDF> link and the selected PDF file will be displayed for viewing (Figure
5.20).
Upon clicking the <View PDF> link, the Acrobat Exchange application is launched and the
selected PDF file is displayed.
Figure 5.20: PDF File in Acrobat Exchange
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5.1.5 Calculate Fees and Pages
The system will automatically calculate the court document filing fees and the miscellaneous
data items for the selected document after the PDF has been selected. For auto-generated
documents like Probate, Divorce, and Adoption, the fees will be calculated after clicking the
`Save Documenť button.
The court document filing fees and miscellaneous data items are calculated and displayed.
Figure 5.21: Document Information (Filing Fees and Misc. Data Items segment)
No. of Colour Pages The number of colour pages in the document, if any.
This is an input field.
No. of Pages It represents the total number of pages in a document.
The system will calculate the number of pages in the selected
PDF file when the Fully Filed Electronically option is specified. This
field is only editable when documents are Partially Filed
Electronically.
Estimated
Transmission Time (at
64 Kbps)
This is the estimated transmission time required to transmit the
document selected from the law firm to the Crimsonlogic
network.
File Size (Bytes) This is the file size for the document selected.
Processing Fee This is the processing fee for the document selected.
Transmission Fee This is the transmission fee for the document selected.
Document Fee This is the document fee for the document selected.
Priority Fee This is the priority fee for the document selected.
Priority fee is charged only if the submission is requesting for
urgent handling.
Estimated Total Fees This is the sum of the Processing, Transmission, Document and
Priority fees.
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5.1.6 Waiver Details
5.1.6.1 Full Waiver Details
The Full Waiver section allows the entry of waiver details when the Exemption/Waiver type in
the Document Information page (Figure 5.15) is indicated as "Full".
Figure 5.22-a: Document Information (Exemption/Waiver segment) ­ Full Waiver
1. Select the Exemption/Waiver Type as "Full" from the Type combo box in Document
Information page (Figure 5.22a).
2. Enter the requested amount in Full Waiver Amount Requested text box.
3. Specify the reason by choosing the appropriate radio button available.
Select from combo box a list of predefined exemption/waiver reasons if the first radio
button is chosen.
Otherwise, select the second radio button to key in the reason in free text.
5.1.6.2 Partial Waiver Details
Figure 5.22-b: Document Information (Exemption/Waiver segment) ­ Partial Waiver
The <Partial Waiver for Filing Fees> button allows the entry of partial waiver details. It is
enabled only when the Exemption/Waiver Type is selected as "Partial" from the combo box
in Document Information page (Figure 5.22-b).
1. Select the Exemption/Waiver Type as "Partial" from the Type combo box in
Document Information page (Figure 5.15).
2. Click on the <Partial Waiver for Filing Fees> button in Document Information page
(Figure 5.15).
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The Partial Waiver Information page is displayed.
Figure 5.23: Partial Waiver Information
Step to add new partial waiver information:
1. Select a Filing party by selecting the appropriate radio button.
2. Click on the <Edit Partial Waiver Details> button in Partial Waiver Information page
(Figure 5.23). The Partial Waiver Details page (Figure 5.24) will be displayed.
Steps to modify existing partial waiver information:
1. Select a record by choosing the appropriate radio button in Partial Waiver
Information page (Figure 5.23).
2. Click on the <Edit Partial Waiver Details> button. The Partial Waiver Details page will
be displayed (Figure 5.24).
The Partial Waiver Details page is displayed as follows:
Fi
gure 5.24: Partial Waiver Details
Filing Party This is a displayed field. It indicates the party type of the filing
party.
Party Name This is a displayed field. It displays the name of the filing party.
Waiver Reason This allows the users to indicate the waiver reason.
Users must choose the appropriate radio button to indicate the
reason. Select from combo box a list of predefined
exemption/waiver reasons if the first radio button is chosen.
Otherwise, select the second radio button to key in the reason in
free text.
Amount requested
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to be Waived ($)
Document Fee
Document Priority
Fee
Processing Fee
Transmission Fee
This represents the request for the amount to be exempted for
document fees.
This represents the request for the amount to be exempted for
document priority fees. This field is used when the Request for
Urgent Handling check box is checked in the Header Details of the
Submission Information page (Figure 5.4).
This represents the request for the amount to be exempted for
processing the document.
This represents the request for the amount to be exempted for
transmission of the document.
Steps to delete existing partial waiver information:
1. Select a record by choosing the appropriate radio button in Partial Waiver
Information page (Figure 5.23).
2. Enter all zero(s) to the fees and save it. The record is still there but it won't be saved to
the Partial Waiver Information table upon saving.
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For criminal proceeding, there are 2 different document information pages depending on
the type of users.
The following is the screen for the Document Information filing from AGC (Criminal Justice
Division).
Figure 5.15a: Document Information filing from AGC (Criminal Justice Division)
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The following is the screen for the Document Information filing from Non-Criminal Justice
Division).
Figure 5.15b: Document Information filing from non-AGC (Criminal Justice Division)
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5.1.7 More Document Information
Different More Document Information page is activated depending on the type of
document chosen in the Document Name field in Submission Information page (Figure 5.4).
This option is used to specify additional document details to be sent to the Courts and or
other law firms.
Figure 5.25A: More Document Information button
1. Select "Writ of Summons" from Document Name combo box in Submission
Information page (Figure 5.4).
2. Click on the <Add Document> button. The Document Information page (Figure 5.15)
will be displayed.
3. Click on the <More Document Information> button as shown in figure 5.25A.
The More Document Information page is displayed for Writ of Summons.
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Figure 5.25: More Document Information
1. Select the Nature of Claim from the combo box in More Document Information page
and enter the other required information (Figure 5.25).
2. Click on the <Save> button to confirm the changes and to return to Document
Information page (Figure 5.15).
OR
Click on the <Cancel> button to discard the selection and to return to Document
Information page (Figure 5.15).
Save Document Information
Step to save the document details:
1. Click on the <Save Document> button in Document Information page (Figure 5.15).
The document details entered by the user are saved temporarily and the record will
be inserted in the Document List table in Submission Information page (Figure 5.4).
The details are saved permanently when <Save Draft> or <Save& Filet> button in the
Submission Information page is selected (Figure 5.4).
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Step to discard the document details:
1. Click on the <Cancel> button to discard changes in Document Information page
(Figure 5.15).
The document details will not be inserted in the Document List table in Submission
Information page (Figure 5.4).
5.1.8 View Estimated Fees
The Estimated Billing Summary page (Figure 5.26) sums up the fees for all documents listed in
the Document List table in Submission Information page (Figure 5.4).
1. Click on the <View Summary of Estimated Fees> link in Submission Information page
(Figure 5.4).
The Estimated Billing Summary page is displayed.
The system will automatically calculate the fees taking into consideration the total number of
pages and the type of document selected.
Figure 5.26: Estimated Billing Summary
1. Click on the <Return to Header Information> button to return to the Submission
Information page (Figure 5.4).
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Save Submission Information
Step to save the submission information record:
1. Click on the <Save Draft> or <Save & File> button in Submission Information page
(Figure 5.4).
The submission details entered by the users are saved and the Unique Reference No.
(URN) will be generated by the system.
Step to discard the submission information record:
1. Click on the <Cancel> button to discard changes in Submission Information page
(Figure 5.4).
The submission details will not be saved.
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5.2 Bundle of Documents
The documents in the Ph3.0 bundle are arranged logically in two ways. They are Bundle with
volume break and Bundle without volume break
5.2.1 Structure of Bundle Submission
Bundle Submission
|
|---------Bundle [B-1]
| |
| |---------Volume [V-1]
| | |
| | |---------Doc1 (PDF) "Bundle Index Doc"
| | |
| | |---------Doc2 (PDF or DCN)
| | |
| | |---------Doc3 (PDF or DCN)
| | |
| | |---------Doc4 (PDF or DCN)
| | | .
| | | .
| | | .
| | |
| | |---------Doc99 (PDF or DCN)
| |
| |---------Volume [V-2]
| | .
| | .
| | .
| |---------Volume [V-99]
|
|---------Bundle [B-2]
| .
| .
| .
|---------Bundle [B-9]
Structure of Bundle with volume break:
Bundle
|---------Volume [V-1]
| |
| |---------Doc1 (PDF) "Bundle Index Doc"
| |
| |---------Doc2 (PDF or DCN)
| | .
| | .
| | .
| | .
| |--------- Doc99 (PDF or DCN)
|
|--------- Volume [V-2]
| .
| .
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|---------Volume [V-99]
Structure of Bundle without volume break:
Bundle
|
|---------Doc1 (PDF) "Bundle Index Doc"
|
|---------Doc2 (PDF or DCN)
| .
| .
|--------- Doc99 (PDF or DCN)
The user can confirm this volume option when the user starts to draft the main document of
the bundle. All the subsequent documents / DCN can be added to the bundle via the
compose bundle screen. The user can navigate to the compose bundle screen after drafting
the main document of the bundle. From the compose bundle screen the user can add
logically various other types of documents / DCN into the bundle.
5.2.2 Filing a Bundle
There are two ways to create a Bundle submission in the enhanced FE. It can be done
either from Quick File or from the Case File. Figure 5.27 shows the create submission
page.
The Create New Submission page is displayed.
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Figure 5.27: Create New Submission
1. Select the Counter from the combo lists provided.
2. Select the `Bundle of Documents' from the Submission Type lists.
3. Click <OK> button to confirm the type of filing. The Submission Information page
(Figure 5.28) will be displayed.
Or
Click on the <Cancel> button to discard the document selection
On clicking the <OK> button on the Document Selection page, the overview of Submission
Information page is displayed.
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Figure 5.28: Submission Information (Bundles)
The Submission Information page (Figure 5.28) is categorized into 3 segments:
1. Header Details
2. Party Details(Filing for these parties)
3. Document List
The difference between the earlier and current version of bundle is only in the Document
Details. The earlier version of bundle is a flat structured one, where the user can add any
number of documents and make it either part of bundle or not part of bundle. In the present
case any document filed will be a part of the bundle and only after selecting the bundle
main document user will be allowed to select other non main documents.
Figure 5.29: Party Details and New Bundle Document Details Information
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1. Select the Bundle Doc Name from the list box and the click the <Add Bundle
Document> button to add a bundle.
OR
2. Select the radio button associated with any bundle and click <Edit Bundle
Document> button to edit the main document of the bundle.
OR
3. Select the radio button associated with any bundle and click <Delete Bundle
Document> button to delete the main document of the bundle.
On clicking the <Add Bundle Document> button, a confirmation dialog box is displayed.
Figure 5.30: Confirmation for volume break up
1. Click <OK> for volume break up
OR
Click <Cancel> for no volume break up
2. Adding the document or DCN is done in the same way as in the previous version. The
same rule is applied here also.
The Document Information drafting page is displayed. The only difference is that the More
Document Information is not required for the main document of the bundle.
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Figure 5.31: Bundle Information
The Figure 5.31 shows the drafting of the main document of the bundle. The main document
of each bundle need not have More Document Information.
Following are the bundle main documents:
2.1 Amended Appellanťs Case
2.2 Amended Joint Appellants' Case
2.3 Amended Joint Respondents' Case
2.4 Amended Respondenťs Case
2.5 Appellanťs Case
2.6 Bundle of Documents
2.7 Core Bundle
2.8 Joint Appellants' Case
2.9 Joint Core Bundle
2.10 Joint Record Of Appeal
2.11 Joint Respondents' Case
2.12 Record Of Appeal
2.13 Respondenťs Case
2.14 Setting Down Bundle
2.15 Supplementary Core Bundle
2.16 Supplementary Record Of Appeal
2. Click on <Save Document> button to save information and return to Submission
Information page (Figure 5.28)
3. On the Submission Information page (Figure 5.28), click the radio button associated
with any bundle with volume break and click the <Compose Bundle> button.
The Composition of Bundle with Volume Break page is displayed.
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Figure 5.32: Composition of Bundle with volume break
1. Enter the volume number to be assigned in the Enter Volume No text box.
2. Choose the Document Name from the list box and click <Add Document> button if a
document has to be added.
3. Else click the <Add DCN> if a DCN has to added to the Bundle.
4. The main document cannot be edited or deleted from this composition page.
5. Click on the radio button against the Document / DCN and click <Edit Document /
DCN> to edit that particular Document / DCN.
6. Click on the radio button against the Document / DCN and click <Delete Document
/ DCN> to delete that particular Document / DCN.
7. Click on the <Return to Header> to return to the Submission Information page (Figure
4.2b).
8. On the Submission Information page (Figure 5.28), click the radio button associated
with any bundle without volume break and click the <Compose Bundle> button.
The Composition of Bundle without Volume Break page is displayed.
Figure 5.33: Composition of Bundle without volume break
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1. Choose the Document Name from the list box and click <Add Document> button if a
document has to be added.
2. Else click the <Add DCN> if a DCN has to be added to the Bundle.
3. The main document cannot be edited or deleted from this composition page.
4. Click on the radio button against the Document / DCN and click <Edit Document /
DCN> to edit that particular Document / DCN.
5. Click on the radio button against the Document / DCN and click <Delete Document
/ DCN> to delete that particular Document / DCN.
6. Click on the <Return To Header> to return to the Submission Information page (Figure
5.28).
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Chapter 6 - Outgoing Messages (Out Tray) & Sent Messages (Sent Tray)
6.1 Outgoing Messages
It allows the law firm user to view draft messages (submissions not yet sent) and gives user an
option to send selected submission(s) to Court.
1.Click on "Outgoing Messages (Draft/Out Tray)" hyperlink in the Main Menu under
"View Messages for all Cases".
The Out Tray page is displayed.
Figure 6.1: Out Tray (Draft Messages)
Steps to View Submission:
1.Click on the "Unique Ref. No." link of the submission you want to view. Submission
Information page will then be displayed for the user to view the submission details.
Steps to Send Submission:
a) Click on the Check box (es) to select the submissions which you want to send
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to Court.
b) Click on the <Send> button.
c) A message is displayed as shown in Figure 6.2. Click on <OK> button to
proceed with the submission (Figure 6.3).
d) Insert your smartcard in card reader and enter password.
e) Click on the <OK> button.
Steps to Go to Case File:
1. Click on to the To Case File icon and you will be taken to the Case File details of the
submission. See chapter 4 for Case File details.
Figure 6.2: Send Submission
Figure 6.3: Smartcard
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Figure 6.3(a): Submission Sending in progress
Figure 6.3(b): Submission Sent Status page.
Step to go back to Main Menu:
1.Click on the <Cancel> button.
6.2 Sent Messages
It allows the law firm user to view sent messages and gives user an option to view the
selected submission(s).
1. Click on "Sent Messages (Sent Tray)" hyperlink in the Main Menu under "View
Messages for all Cases".
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The Sent Tray page is displayed.
Figure 6.4: Sent Tray (Sent Messages)
Information displayed in Sent Tray:
Unique Ref. No Unique Ref. No. of the Submission/Service of Documents
Date/Time
Received by
Crimsonlogic
Displays the Crimsonlogic Web server Date/Time when the first byte
of the submission reaches the Crimsonlogic server
Date/Time
Received by
Court
Displays the SNS Web server Date/Time when the submission is
received by Court.
Creator ID Displays the user ID used when the submissions was created.
Case No. Case No. of the filed document
File Ref. No File Reference no. of the submission
Served
Document
Indicator
Indicates whether the submission sent is a document served to other
law firm(s).
Status [Recipient
Web A/C ID]
Status of Submission
* Uploaded To CrimsonLogic
* Forwarding to Court
* Received by Court
* System Error
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Law Firm
Remarks
Displays remarks for the submission entered by the law firm user.
Document
Name
Indicates the document name
To Case File To be taken to the Case File details of the submission
Steps to View Submission:
1. Click on the "Unique Ref. No." link of the submission you want to view. Submission
Information page will then be displayed for the user to view the submission details.
Steps to Go to Case File:
1 Click on to the To Case File icon and you will be taken to the Case File details of
the submission. See Chapter 4 for Case File details.
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Chapter 7 - View Court Replies (In Tray)
This page is displayed when "Incoming Messages (In Tray)" link is clicked from
Main Menu page (Figure 1.1a). All replies and correspondences (from courts), and
service of documents (to and from other firms) will be displayed in "Super In-Tray"
(Figure 7.1). User has options (in tab) to view the message list by All (default),
Read, Unread, and New Messages.
Each row in the table represents a "submission" and is uniquely identified by the
URN. The Case No., File Reference No., Sender, Type, and document submission
status will also be displayed.
7.1 In- Tray
This will display all types of messages from courts, and service to and from other
firms.
Figure 7.1: In-Tray
Information displayed in In Tray:
URN Unique Ref. No. of the Submission/Service of
Documents/Correspondence
Case No. Case No. of the URN
File Ref. No. File Ref. No. of the URN.
Sender Source of the message like District Court, High Court, Magistrate
Court, etc...
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Type Indicates the type of reply like Court Reply, Service, etc.
Document
[Submission
Status]
Shows the lists of document for the URN as well as the status. Example
of status includes: Approved for Filing, Retrieved
Fee Report Allows to print the Fees Report for the selected submission
Following options are available in the In Tray:
* Click on the Corresponding link under the URN to View details of a reply,
correspondence and service. User can view the replied PDF file from the local PC, or
view the server copy before archived (within 7 days).
* Select the URNs by checking the checkbox in the first column and click on the <Mark
as Read> button to mark an unread submission as read. The button is shown for both
[All] & [Unread] tab options only.
* Select the URNs by checking the checkbox in the first column and click on the <Mark
as Unread> button to mark an already read submission as unread. The button is
shown for both [All] & [Read] tab options only.
* Click on the "Filter" link to filter the display according to criteria selected. (See
Message Filtering section 7.2).
* Click on the "Sort" link to sort the display according to criteria selected. (See
Message Sorting section 7.3).
* Click <Cancel> button to return to the Main Menu.
* Click the print Fees Report icon to print the Fees Report of the selected URN.
7.2 Filter
The lists of messages displayed in All, Read, and Unread screen can be filtered according
to the criteria entered by the user.
Figure 7.2: Filter (In-Tray)
Information displayed at Filter (In Tray):
Display Only User is given an option to display 1) Replies and Correspondences
from Court and 2) Service of Documents from Other Firm.
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URN Unique Reference No.
Case No. Case Number
File Ref. No. File Ref. No.
Date of
Receiving
User can enter a date received range, from and to.
Note Please read the notes displayed for additional information
Following options are available in In-Tray Filter:
* Click on the <Confirm Selection> button to confirm the criteria entered and the
system will filter the display in the In Tray screen.
* Click <Cancel> button to return to In Tray (figure 7.1).
7.3 Sort
The lists of messages displayed in All, Read, and Unread screen can be sorted according
to the sorting criteria selected by the user.
Figure 7.3: Sort (In-Tray)
Sorting criteria displayed in Sort (In Tray):
URN Unique Reference No.
Case No. Case Number
File Reference
No.
File Reference No.
Sender Sender Name
Following options are available in In-Tray Sort:
* Select the sort criteria from the available lists and click on the <Add> button to
add the criteria to the Sort Criteria Lists.
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* Select one of the sort criteria selected previously, if any and clicks on the
<Remove> button to remove the criteria from Sort criteria lists.
* Click on the <Confirm Selection> button to confirm the criteria entered and the
system will sort the display in the In Tray screen accordingly.
* Click <Cancel> button to return to In Tray (Figure 7.1).
7.4 New Messages
This will display all types of messages from courts, and service to and from other firms
before the user unpack and download to the PC.
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Figure 7.4: New Messages
Information displayed in In Tray (New Messages):
URN Unique Reference No.
Incoming Service Alert will be displayed in red for those messages
requested for File and Serve by another firm and not yet. The alert will
be disappeared once the actual service has been processed. If the
court rejected the document from the sender, the colour of message
will be changed to black and the status will be changed to
`Rejected by Courť, this alert will be removed after 7 days.
Case No.
File Reference
No.
Case Number
File Reference No.
Date/Time
Received
Date/Time Received
Sender Sender's name and Web Account Id.
Archive To indicate if the messages have been archived
Size (KB) The size of the received message
Status Error and description code of the message
Del Click to delete the message if it is archived
Following options are available in In-Tray (New Messages):
* Click on the <Unpack selected URN(s)> button to unpack the messages selected
from the check box. The user can check the incoming message from In-Tray (ALL
tab or Unread tab).
* Click on the <Unpack All> button to unpack all the messages newly received.
* Click <Cancel> button to return to the Main Menu.
7.5 Viewing the Reply
After unpacking a submission(s), the submission details can be viewed from either the `Alľ
(Figure 7.5.1) or `Unreaď (Figure 7.5.2) tab by clicking on the URN.
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Figure 7.5.1: All Messages
Figure 7.5.2: Unread Messages
By clicking a URN, the submission details will be displayed (see Figure 7.53)
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Figure 7.5.3: Submission Information details in In Tray
To view the document reply details, select a document in the document list and click on
`Document Details' button. The following screen will be displayed:
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Figure 7.5.4: Document Reply Details
User can view the Source and Reply PDF details by clicking on the corresponding link as seen
above (Figure 7.5.4). If in case that there is a problem opening the Reply PDF, user can click
on the View Server Copy button which can be seen only within 7 days after unpacking. After
7 days, the button will be replaced with a message (as shown above).
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Chapter 8 - Index Search and Document Extract
This feature can be activated by clicking the <Index Search> button from the Main Menu's
Quick File/Search/Serve tab.
Figure 8.1: Quick File/Serve/ Search
8.1 Concept
The Document Index Search module allows the user to search on the document index of
either the Supreme Court or the Subordinate Courts system by specifying the case number.
After a search is performed, the user will be able to view the list of data items for the
documents returned in the Index Search Results page (Figure 8.4).
From the Index Search Results page, the user can:
Sort each column in ascending or descending order
Get additional details on the documents returned
Obtain a copy of the search results in a printable format
Obtain a copy of the search results in a text file
Request for Soft Copy for selected documents
Request for Certified True Copy for a selected document
File Inspection for the case searched.
The user may generate reports on the searches that he has performed within a specified
period.
At any point of time, to return to the EFS main menu, user could use the application launcher
at the top right corner of the browser.
8.2 Performing Searches
The user can perform searches on the index of documents submitted to the Supreme Court
or Subordinate Courts.
1. Enter the case number (case type, serial number and case year) at the Quick
File/Search/Serve section (Figure 8.1).
2. Click on the <Index Search> button.
The Index Search Criteria page is displayed.
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Figure 8.2: Index Search Criteria
1. Enter the case number (case type, serial number and case year).
2. Select from the Court Indicator combo box which courťs database to search in.
3. Enter a File Reference Number (FRN). The FRN does not participate in the search and
is used only for billing purposes.
4. To reset the values entered, click the <Clear> button.
5. To return to the main menu without searching, click the <Return to Main Menu>
button.
6. Click on the <Search> button.
The Confirmation dialog box is displayed after clicking the <Search> button (Figure 8.3).
Figure 8.3: Confirmation Dialog Box
1. Click on the <OK> in the Confirmation dialog box (Figure 8.3).
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8.3 Search Results
8.3.1 Summary / Details
After a search is performed as described above, the standard result set of the search is
displayed in the Index Search Results page (Figure 8.4).
Figure 8.4: Index Search Results
Users can view more details for the documents returned in the Index Search Results page
(Figure 8.5).
1. Click on the <More Details> button in Index Search Results page (Figure 8.4).
The More Details page is displayed (Figure 8.5).
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Figure 8.5: Index Search Results ­ More Details
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8.3.2 Printable Page
The user can get a hardcopy of the Index Search Results page (Figure 8.6) in printable
format.
1. Click on the <Printable Page> button in Index Search Results page (Figure 8.5).
Users can preview the content before printing the page from the browser's Print function.
Figure 8.6: Index Search Results
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8.3.3 Text File
The user can save the search result as a text file from the Index Search Results page (Figure
8.5).
1. Click on the <Text File> button in the Index Search Results page (Figure 8.5).
The text file content of the search result is displayed.
Figure 8.7: Index Search Results ­ Text Format
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8.4 Types of Requests for Document Extraction/File Inspection
After performing the Document Index Search, the user can request for extracting softcopy
and/or certified true copies of the relevant documents or request for inspecting the case file
from the Index Search Result page (Figure 8.4).
To Request for Soft Copy or Request for Certified True Copy:
1. At Index Search Result page (Figure 8.4), select the documents in the result table for
the request.
2. Click on the <Request For Soft Copy> button or the <Request For Certified True Copy>
button (Figure 8.4) to proceed.
To Request for File Inspection:
1. At Index Search Result page (Figure 8.4), click on the <File Inspection> button.
The user will be directed to the Filing module - Submission Information page (Figure 5.4) to file
the required documents.
8.5 Search Reports
The user can generate a report for the searches performed within a specified period by
selecting the Document Index Search option from the Reports tab.
1. Click on the <Document Index Search > option from the Reports tab (Figure 8.9).
Figure 8.9: Document Index Search Report option
The Document Index Search Report Criteria page is displayed.
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Figure 8.10: Document Index Search Report Criteria
1. Enter the date range in from and to fields.
2. Select the Court ID by checking the appropriate check box(es).
3. To return to the main menu, click on the <Return to Main Menu> button.
4. Click on the <Generate Report> button.
The following confirmation dialog box is displayed.
Figure 8.11: Confirmation Dialog Box
1. Click on the <OK> button in confirmation dialog box (Figure 8.11).
The Document Index Search Report Result page is displayed.
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Figure 8.12: Document Index Search Report
1. Click on the <Printable Page> button to generate the report in a printable format.
2. Click on the <Return to Main Menu> button to return to the main menu.
Users can preview the content before printing the report from the browser's Print function.
Figure 8.13: Document Index Search Report
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A copy of the report can also be saved as a text file.
1. From Document Index Search Report Result (Figure 8.12) page, click on the <Text
File> to view the Index Search Report Result in a text format.
Figure 8.14: Index Search Report ­ Text Format
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8.6 Fee Structure
A flat fee is charged for each search performed in the Document Index Search module. If
requests are filed from the Search Results page in the Document Index Search module,
additional fees will be charged as prescribed in the Filing module.
The Court Document Filing Fees for Request for Soft Copy (RQTSC) are as follows:
1. Flat Document Fee for RQTSC
2. Document Fee on a per document basis for the extracts
3. Document Fee on a per page basis for the extracts
4. Processing Fee on a per document basis for the extracts and RQTSC
5. Transmission Fee on a per page basis for the extracts and RQTSC
6. Priority Fee is imposed on RQTSC only
A Manual Handling fee on a per document basis is chargeable if the service is done from the
Service Bureau.
The Court Document Filing Fees for Request for True Copy (RQTCTC) are as follows:
1. Flat Document fee for RQTCTC
2. Document fee on a per document basis for the extracts
3. Document fee on a per page and per requested copy basis for the extracts
4. Processing fee on a per document basis for the extracts and RQTCTC
5. Transmission fee on a per page basis for the extracts and RQTCTC
6. Priority Fee is imposed on RQTCTC only
A Manual Handling fee on a per document basis is chargeable if the service is done from the
Service Bureau.
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Chapter 9 - Making a File-n-Serve Request
One-click File-n-Serve (FnS)
This is a new major feature in "Medium Term" EFS enhancements. It allows EFS users to
request automatic service of document(s) on the opponent firm(s) in two different ways;
one is Serve upon Court Reply, at the time of filing the document(s) to Court. And, the
other option `Serve at a later Date/Time', it will serve on user given date and time with in 7
days on court reply (the available hours from 6 ­ 23 hrs).
User simply indicates File-n-Serve request while preparing a draft submission and the
requested document(s) will be automatically served on the requested firm(s) when the
submission is accepted and replied by Court. It saves the law firm additional steps of
preparing the document to be served (merging of cover page into the original
document), preparing and sending a service of document.
9.1 Making File-n-Serve Request
When user selects <Save Draft> or <Save & File> button in the Submission Information
page, the following One-Click File-n-Serve request screen (Figure 9.1.a) will be shown.
To request for File-n-Serve, click OK>. To just file the documents to Court (without Filen-Serve),
click <Cancel>.
Clicking on the <OK> button brings up the Request to File-n-Serve form (Figure 9.2.a).
Figure 9.1.a ­ Making a File-n-Serve Request
9.2 Request to File-n-Serve
This page is displayed when <OK> button was clicked from (Figure 9.1.a).
All documents in the draft submission being prepared will be displayed under the
Document(s) Selection section.
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Figure 9.2.a: File-n-Serve
Information to provide when making File-n-Serve Request:
Law Firms List of all EFS Law Firms
(Law firms involved in this case will be shown on top of the list)
Type of Service By default it is `up on court reply'.
Recipient(s) List of all recipient law firms to be served with the document(s)
Default empty. Select and add law firm one-by-one from the
available list on the left.
Recipient Details Upon clicking <Recipient Details> button, more details required for
the recipients will become visible. Enter the information as required,
such as, Law Firm Name, Solicitor Name, File Reference No.
Recipient Law
Firm Names
Name of Recipienťs law firm
Recipienťs
Solicitor Name
Name of Recipienťs solicitor, to be shown in the service
Solicitor can be selected from the drop-down list.
Recipienťs File
Reference No
File Ref. No. of the recipient, if any
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Select Type Select the appropriate FnS type to be served for a document(s) are
to be automatically served by File-n-Serve.
Document
Name
Name of the document
PDF File Name Name of documenťs PDF file
No. of Pages No. of pages in the PDF file (used for Fee calculation)
Processing Fees
(S$)
Processing Fee for document to be served (in SGD)
Transmission Fees
(S$)
Transmission Fee for the document to be served (in SGD)
Additional
Recipient Fee
(S$)
Additional Recipient fee (in SGD), if there are more than one
recipient law firms.
Calculate
Estimated Fees
Click this link to recalculate and refresh the various fees for the
documents to be served.
Following options are available in the Request to File-n-Serve:
* Select a law firm from the available Law Firms list and click on the <Add>
button to add into the Recipient list.
* Select a law firm from the Recipient and click the <Remove> button to
remove from the Recipient.
* Click on <Recipient Details> button to view and enter more details for the
recipient law firms.
* Select which document(s) to File-n-Serve, by selecting one or more check
boxes.
* Click on the "Calculate Estimated Fees" link to refresh all the fees payable
for the File-n-Serve request.
* Save File-n-Serve details.
* Click <Cancel> button to discard the request and return to the View
Submission (Figure 8.2.a).
Steps to make File-n-Serve Request:
1. Select one or more recipient law firm(s) to be served from Law Firms list and <Add> to
the recipient list.
2. Click on <Recipient Details> button to view/enter more details of the recipients. If
there was no recipients added yet, an alert will be displayed (Figure 9.2.b).
3. Confirm the document(s) to be served using File-n-Serve. All the documents are
default selected. At least one document must be selected to save FnS.
4. Click on "Calculate Estimated Fees" link to calculate or refresh the fees payable.
5. Click on <Save> button to save the FnS request together with draft submission. FnS
request will be sent together with your submission. When the submission is approved
and replied by Court, document(s) marked for FnS will be automatically served.
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6. Upon saving of FnS request, data validation will be done. An alert will be prompted if
no recipient was added (Figure 9.2.b, or if no document was selected (Figure 9.2.c). If
the fees was not calculated, an alert will ask user to perform fee calculation by
clicking on the "Calculate Estimated Fees" link (Figure 9.2.d).
Following images showing the alerts in FnS:
At least one recipient law firm must be selected for the File-n-Serve request. If no recipient
law firm selected then the above alert will be shown.
Figure 9.2.b: Recipient Alert
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After selecting the recipient law firm and the document to be served, then Estimated fee
must be calculated. Else the above alert will be shown.
Figure 9.2.d: Calculate Total Fees
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Steps to generate Certificate of Service:
1. Click on "Modify File-n-Serve Request" link in the View Submission page (Figure
9.3.a).
2. Click on <Generate Certificate of Service> button (Figure 9.3.b) to view the
certificate (Figure 9.3.c).
Normal Service Certificate
:
Deferred Service Certificate:
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Figure 9.3.c: Certificate of Service
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9.4 Editing File-n-Serve details (In Draft submission)
Whenever changes are made to a draft submission, which has a File-n-Serve request,
Upon saving the submission the FnS pages will be to confirm the submission changes
effected in FnS like 1) new document(s) has been added, (2) document(s) has been
deleted, (3) document details, in particular PDF file, have been modified.
Also it allows to modify the FnS details which have been saved earlier.
9.5 View File-n-Served details when Submission has been replied
When a submission is accepted and replied by Court, the corresponding File-n-Serve
request will be processed by the system and the requested document(s) will be
served on the requested recipient(s) automatically. The requestor can view the status
of the File-n-Serve request, as well as details of the served documents in the
Submission Reply page. A link File-n-Serve request "View Details" will be shown in the
Submission Reply page as follows (Figure 9.5.a).
File-n-Serve Request: Yes No View Details
Figure 9.5.a
Upon clicking "View details" link, details of the File-n-Serve request, together with the
status will be displayed (Figure 9.5.b). If the File-n-Serve request has been successfully
done, user can also generate Certificate of Service.
The Document(s) details will be shown in two different sections. The `Document(s)
Requesteď section shows all requested documents to be served as FnS. Another
section `Document(s) Serveď shows document(s) which have/has been served
successfully. The `Document(s) Serveď section will be hide when no document(s)
replied.
Both sections will show each documenťs fees as Estimated Fees in `Document(s)
Requesteď section and Actual Fees in `Document(s) Serveď.
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Figure 9.5.b
Following options are available in the Document(s) Served section:
* Click <Generate Certificate of Service> button generate the Certificate of the
Service for the requested File-n-Serve.
* Click on <Printable Page> button to print the
* Click <Closes> button will close the window.
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9.6 Immediate FnS [iFnS]:
This type of service will be available only if there is a Case No. in the submission/document to
be served, otherwise like for fresh filing(s), it won't be shown.
When an immediate FnS request is made, a copy of the document is deposited in the
recipient firm's Inbox immediately. For each document, you can now individually specify the
type of service (dFnS ­ Deferred FnS, iFnS ­ immediate FnS, FnS ­ normal FnS)
In the File-n-Serve screen, in the "Service Type" column, select the option "iFnS" to specify
using iFnS for the selected document
Please be aware that the recipient firm will have a copy of the document even if the Court
subsequently rejects it. This is recommended for most documents
Figure 9.6.a ­ selecting iFnS option
After serving a document, you can generate a certificate of service by clicking the
Click on "Modify File-n-Serve Request" link in the View Submission page (Figure )
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This can be done only when the submission has been sent and FnS request has been
successfully done.
Figure 9.6.b ­ Generating certificate of service
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9.7 Screens FnS Fee Report:
User can print the File-n-Serve Fee Report from the submission In-tray. When user
opens the unpacked submission reply message from the court, a link View Details will
be displayed if any of the documents in the submission requested for FnS as shown in
Figure 9.7.
Figure 9.7
Upon clicking the View Details link in the File-n-Serve section of the reply, User will get the
screen 9.7.2 as shown below which displays the details of the FnS request and the actual fees
of the service.
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Figure 9.7.2
Clicking the button <<Printable Page>> in the above screen, user will be shown the
Figure 9.7.3 which shows the Fee Details of the service in the printable format.
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Figure 9.7.3
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Chapter 10 - Service of Documents
10.1 Concept
This service allows the requesting party to serve court documents on law firms /
defendants / Bailiffs (up to 99 recipients in a single service) electronically. This service
is provided for Law Firms who are registered FE-Web users. Users will be able to send
up to 99 documents with a total of 9999 pages or with a maximum total file(s) size of
500 MB in a single service.
1. Click on the <Service of Documents> link in EFS Menu page (Figure 1.3).
The Service of Documents page is displayed.
Figure 10.1: Service of Documents
10.2 Preparing Service of Document Submission
To serve the documents, the user specifies the case number, the recipients and the
documents to be served.
10.2.1 Recipient Law Firms List
Service of Documents can be made to selected Law Firms are commonly served documents.
The Law Firm(s) list will also contains the law firms involved in the provided case number and will
be marked with "*" and placed at top of the list.
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10.2.2 PDF Documents to be Served
To serve documents, the user is required to provide the case number as well as the list of
recipient(s). After the recipient(s) are chosen, the user is required to select the documents to
be served to the recipients.
In Service of Documents page (Figure 10.1)
1. Case Details
Enter the case number, Court Type and File Reference Number.
2. Add Recipient(s)
Select the recipient(s) from the Law Firms list box with the <Add as Recipient > and
Can Remove using trash icon buttons. Enter the Recipienťs File Reference number
and Solicitor name if available
3. Attach Document.
i. If user entered DCN, the system will be defaulted the DCN's document in
document list.
ii. Select the PDF document using the <Browse> button and enter the information
for the document to be served.
iii. If no DCN entered, user has to select desired document to be served from the
document list.
iv. Click on <Attach Document> button to attach document.
v. Click on trash icon to delete the document.
vi. Upon attach the document, the documenťs fees will be calculated
automatically. The document fees will be recalculate upon delete
document(s) or change in recipient list.
4. Serve Document(s).
i. Click on <Serve> button to start serving of document(s). upon click on <Serve>
button system will prompt the SOD details user entered and upon confirmation
the service will be continue.
5. Change of court type.
i. If user changes the court type, the entire information entered in Service of
Document page will be discarded, and the document list will be re-populated
to specified court.
10.3 Service of Documents Report
This allows the user to generate reports for Service of Documents for a specified
period.
1 Click on the <Service of Documents> link in EFS Menu page (Figure 1.3).
2 Click on the <Service of Documents Report> in the popup menu.
The Service of Documents Report Criteria page is displayed.
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Figure 10.7: Service of Documents Report Criteria
1. Enter the period (from date and to date) to generate the report. User may also
specify the Case No. and Sender's File Reference No. to return only results for the
additional conditions.
2. Click on the <Generate Report> button.
The following confirmation dialog box is displayed.
Figure10.8: Confirmation Dialog Box
1. Click on the <OK> button to proceed.
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The Service of Documents Status Report is displayed.
Figure 10.9: Service of Documents Status Report
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10.3.1 Printable Page
The user can generate the report in a printable format and preview the report before activating the
Print function from the browser.
1. Click on the <Printable Page > button in the Service of Documents Status Report page (Figure 10.9) to
generate the report in a printable format.
Figure 10.10: Service of Documents Status Report
10.3.2 Text File
This allows the user to generate a text file of Service of Documents report.
1. Click on the <Text File> button in the Service of Documents Status Report page (Figure 10.9)
to generate a text file for the report.
Figure 4.11: Service of Documents Status Report - Text Format
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Figure 10.3.3: Certificate of Service
This allows the user to generate a Certificate of Service for a service selected from the
report.
1. Select a document from the Service of Documents Status Report page (Figure 10.9).
2. Click on the <Generate Certificate of Service > button in the Service of Documents
Status Report page (Figure 10.9) to generate a Certificate of Service for the selected
document.
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Figure 10.12: EFS Certificate of Service
Note: The Date/Time Served is derived from the Date & Time that the service reaches
CrimsonLogic server based on the 1st byte that the server received.
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10.4 Fee Structure
The fees chargeable for Service of Documents are as follows:
* Document fee on a per document basis
* Processing fee on a per document basis
* Document Fee on a per page basis
* Transmission fee on a per page basis
* Fee for each additional recipient
A Manual Handling fee on a per document basis, regardless of the number of
Recipient(s) is chargeable, if the service is done from the Service Bureau.
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Chapter 11 - Reports
Generation of reports can be activated by selecting `Reports' from the Main Menu. See
figure 11.1.
11.1 Concept
This module allows the users to generate reports based on the data that is stored in the FrontEnd
application. The report can be previewed on screen and there is an option to print the
report to the printer. There are two formats to view the Reports.
1. HTML Format - Best used for viewing.
2. PDF Format - Best used for printing.
There are four types of reports available:
(i) Submission Sent Report
(ii) Court Replies / Correspondence Report
(iii) EFS Fees
(iv) Case No. and File Ref. No. List
(v) Service of Documents
(vi) Document Index Search
(vii) Transmission Log
Figure 11.1: Main Menu (Reports)
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11.2 Submission Sent Report
This report allows the user to print the list of submissions, which have been sent to the
Courts/Other law firms. It allows the user to filter and sort the records for printing based on
Unique Ref. No., Case No. and File Ref. No and Date Received by SNS Server on uploading
the files. This report does not include the documents served to other law firms.
From the Submission Sent Report page a user can get the following lookup information.
1. Case Number lookup by entering case type and clicking Case No button.
2. File Reference Number lookup by clicking the File Reference Number button.
3. A Calendar to populate the date range for the search criteria.
User Entry Check List:
1. The user must enter at least one among the URN, Case Number or File reference number
to proceed.
If you do not provide that information a message is prompted asking you to enter a
search criteria.
1. From-Date must be earlier than To-Date. To-Date must not be later than Today's Date.
Otherwise it will prompt you to enter valid date.
2. The user cannot add the same field more than once from the Available Fields box to
Fields to Sort By box. If you add, it will prompt you with the message saying "Sorry, you
have already selected".
3. The user cannot press the Print to Screen button more than once. If you do, it will prompt
with the message saying "You can only submit this request once". So the user has to go
back to the previous screen by clicking cancel and again come back to the same
screen to submit the request.
4. Click on the <Submission Sent Report> link in the Filing Menu page (Figure 11.1).
The Submission Sent Report page is displayed.
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Figure 11.2: Submission Sent Report
Select Case Type and click on the <Case No. List> button in the Submission Sent Report page
(Figure 11.2).
The Case No. List page is displayed.
Figure 11.3: Case No. List
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Case Numbers will be displayed in the Case No. List page pertaining to the particular case
type. The user has to select one and click <Confirm Selection> to populate the case no field
in Submission Sent report page.
 Click on the <File Reference List>button in Submission Sent Report page.
The File Ref. No. List page is displayed.
Figure 11.4: File Ref. No. List
File Reference Numbers will be displayed in the File Ref. No List page. The user has to select
one and click confirm selection to populate the File Ref. No field in Submission Sent Report
page.
1) Click on the <Calendar> icon in the Submission Sent report page.
The calendar is displayed.
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Figure 11.5: Calendar
This function opens a calendar through which, user will be able to select the date. The date
will be populated to the date field and the calendar window will be closed.
Select field in the Available Fields list and click Add->Asc button to sort the records in
ascending order.
(Or)
Select field in the Available Fields list and click Add->Des button to sort the records in
descending order
(Or)
Select fields in the Fields to Sort By list and click <-Remove button to remove the field in
that list.
2 Click <Clear> button to clear all data entry fields.
3 Click <Cancel> button to return to the Filing Menu screen.
4 Click the <Print to Screen> button in Submission Sent Report page.
The user will be able to see the following information in the report.
1. Law Firm File reference No
2. Case No
3. Date/Time Received by SNS
4. Unique Reference No.
5. CC Party
6. Status
7. Recipient Court/Web Acct ID
8. Date/Time received by courts.
9. No of Docs not replied by Courts.
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The report can be viewed in two formats. This should be specified in Submission Sent Report
page.
1. HTML Format
2. PDF Format
HTML Format
Figure 11.6: HTML Format of Submission Sent Report
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PDF Format
Figure 11.7: PDF Format of Submission Sent Report
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11.3 Received Replies/Correspondence Report
This report allows the user to print the list of replies/correspondences/served documents,
which have been received by the law firm from the Courts/other law firms. It allows the user
to filter and sort the records for printing based on Unique Ref.No, case No, File Ref.No, Date
Downloaded and Date Replied.
Documents will be selected based on one of the following items the user has clicked. The
default selection will be as show only Court Replies/Correspondence
1. Show only Court Replies/Correspondence
2. Show only Served Documents
3. Show all received Documents.
From the Received Replies/Correspondence Report a user can get the following lookup
information.
1. Case Number lookup by entering case type and clicking Case No button.
2. File Reference Number lookup by clicking the File Reference Number button.
3. A Calendar to populate the date range for the search criteria.
User Entry Check List:
1. The user must enter at least one among the URN, Case Number or File reference number
to proceed. If you do not provide that information a message is prompted asking you to
enter a search criteria.
2. From-Date must be earlier than To-Date. To-Date must not be later than Today's date.
Otherwise it will prompt you to enter valid date.
3. The user cannot add the same field more than once from the Available Fields box to
Fields to Sort By box. If you add, it will prompt you with the message saying "Sorry, you
have already selected".
4. The user cannot press the Print to Screen button more than once. If you do, it will prompt
with the message saying "You can only submit this request once". So the user has to go
back to the previous screen by clicking cancel and again come back to the same
screen to submit the request.
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Figure 11.8: Received Replies / Correspondence Report.
) Select Case Type and click on the <Case No. List> button in Received
Replies/Correspondence Report page.
The Case No. List page is displayed.
Figure 11.9: Case No. List
Case Numbers will be displayed in the Case No. List page pertaining to the particular case
type. The user has to select one and click <Confirm Selection> to populate the case no field
in Received Replies/Correspondence Report page.
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Click on the <File Reference List> button in Received Replies/Correspondence Report
page.
The File Ref. No. List page is displayed.
Figure 11.10: File Ref. No. List
File Reference Numbers will be displayed in the File Ref. No List page. The user has to select
one and click <Confirm Selection> to populate the File Ref. No field in Received
Replies/Correspondence Report page.
1. Click on the <Calendar> icon in the Received Replies/Correspondence Report page.
The Calendar is displayed.
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Figure 11.11: Calendar
This function opens a calendar through which, user will be able to select the date. The date
will be populated to the date field and the calendar window will be closed.
1. Select field in the Available Fields list and click Add->Asc button to sort the records in
ascending order
(Or)
Select field in the Available Fields list and click Add->Des button to sort the records in
Descending order
(Or)
Select fields in the Fields to Sort By list and click <-Remove button to remove the fields in
that list
2. Click <Clear> button to clear all data entry fields.
3. Click <Cancel> button to return to the Filing Menu screen
4. Click on the <Print to Screen> button in Receive Replies/Correspondence Report page.
The user can be able to see the following information in the report.
1. Recipient File Reference No.
2. Case No
3. Unique Reference No
4. Served Document
5. Document Type
6. Date/Time Replied
7. Date/Time Received by SNS.
8. Date/Time Retrieved.
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The report can be viewed in two formats. This should be specified in Receive
Replies/Correspondence Report page.
1. HTML Format
2. PDF Format
HTML Format
Figure 11.12: HTML Format of Received Replies / Correspondence Report
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PDF Format
Figure 11.13: PDF Format of Received Replies / Correspondence Report
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11.4 Fees Report
This report allows the user to print the fee details of the list of replies/correspondence, which
have been received by the law firm from the Courts/other law firms. It allows the user to filter
and sort the records for printing based on Unique Ref. No., Case No. and File Ref. No and
Date of Filing or Attempted Filing. This report does not include documents served by other
law firms.
From the Fees Report a user can get the following lookup information.
1. Case Number lookup by entering case type and clicking Case No button.
2. File Reference Number lookup by clicking the File Reference Number button.
3. A Calendar to populate the date range for the search criteria.
User Entry Check List:
5. The user must enter at least one among the URN, Case Number or File reference number
to proceed. If you do not provide that information a message is prompted asking you to
enter a search criteria.
6. From-Date must be earlier than To-Date. To-Date must not be later than Today's date.
Otherwise it will prompt you to enter valid date.
7. The user cannot add the same field more than once from the Available Fields box to
Fields to Sort By box. If you add, it will prompt you with the message saying "Sorry, you
have already selected".
8. The user cannot press the Print to Screen button more than once. If you do, it will prompt
with the message saying "You can only submit this request once". So the user has to go
back to the previous screen by clicking cancel and again come back to the same
screen to submit the request.
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Figure 11.14: Fees Report
1. Select Case Type and click on the <Case No. List> button in Fees Report page.
Figure 11.15: Case No. List
Case Numbers will be displayed in the Case No. List page pertaining to the particular case
type. The user has to select one and click <Confirm Selection> to populate the case no field
in Fees Report page.
1. Click on the <File Reference List> button in Fees Report page
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Figure 11.16: File Ref. No. List
File Reference Numbers will be displayed in the File Ref. No List page. The user has to select
one and click <Confirm Selection> to populate the File Ref. No field in Fees Report page.
1. Click on the <Calendar>icon in the Fees Report page.
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Figure 11.17: Calendar
This function opens a calendar through which, user will be able to select the date. The date
will be populated to the date field and the calendar window will be closed.
1. Select field in the Available Fields list and click Add->Asc button to sort the records in
ascending order.
(Or)
Select field in the Available Fields list and click Add->Des button to sort the records in
descending order.
(Or)
Select fields in the Fields to Sort By list and click <-Remove button to remove the fields in
that list.
2. Click <Clear> button to clear all data entry fields.
3. Click <Cancel> button to return to the Filing Menu page.
4. Click on the <Print to Screen> button in Fees Report page.
The user can be able to see the following information in the report.
1. Document Code
2. Document Control No
3. Processing Fee
4. Transmission Fee
5. Doc Colour Pages
6. Manual Handling Fee
7. Doc/Admin Fee
8. Priority Fee
9. Commissioning Fee
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10. Hearing Fee
11. Swear Fee
12. Exhibit Fee
Partial Waiver Detail
1. Party Type
2. Processing Fee Waived
3. Transmission Fee Waived
4. Doc Fee Waived
5. Manual Handling Fee
6. Priority Fee Waived
7. Doc. Colour Page Fee
8. Party Name
The report can be viewed in two formats. This should be specified in Fees Report page.
1. HTML Format
2. PDF Format
The file can be saved in two types.
1. Text
2. Excel
HTML Format
Figure 11.18: HTML Format of Fees Report
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PDF Format
Figure 10.19: PDF Format of Fees Report
WordPad
Figure 11.20: Downloadable Text Format of Fees Report
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MS-Excel
Figure 11.21: Downloadable Excel Format of Fees Report
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11.5 Case No/File reference No Report
This report allows the user to print the list of case no and the corresponding file ref. no
available in the database for the law firm. The user can select to print either a range of case
nos. or file ref. nos.
From the Case No/File Reference No Report a user can get the following lookup information.
1. Case Number lookup by entering case type and clicking Case No button.
2. File Reference Number lookup by clicking the File Reference Number button.
User Entry Check List:
1. Either one of Case Number range or File Reference Number range has to be given.
Otherwise it will prompt you to enter valid range.
2. If user clicks Case Number radio button, only the records pertaining to the particular
Case Number range will be displayed.
3. If user clicks File Reference No radio button, only the records pertaining to the particular
File Reference no range will be displayed.
Figure 11.22: Case No/File Reference No Report
* Select Case Type and click on the <Case No. List>button in Case No/File Reference No
Report page.
The Case No. List page is displayed.
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Figure 11.23: Case No List
Case Numbers will be displayed in the Case No. List page pertaining to the particular case
type. The user has to select one and click <Confirm Selection> to populate the case no field
in Case No/File Reference No Report page.
* Click on the <File Reference List> button in Case No/File Reference No Report page
The File Ref. No. List is displayed.
Figure 11.24: File Reference No List
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File Reference Numbers will be displayed in the File Ref. No List page. The user has to select
one and click <Confirm Selection> to populate the File Ref. No field in Case No/File
Reference No. Report page.
The report can be viewed in two formats. This should be specified in Case No/File Reference
No Report page.
1. HTML Format
2. PDF Format
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HTML Format
Figure 11.25: HTML Format of Case No/File Reference No Report
PDF Format
Figure 11.26: PDF Format of Case No/File Reference No Report
11.6 Transmission Log Report
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This report allows the user to print the list of Uniqueref Numbers of the submissions and
Services sent, Unpacked. And also gives the log for the View Server Copy function usage to
retrieve the PDF.
User Entry Check List:
1. Need to select the Date from which he wish to see the Transmission Log.
2. Need to select the Mode for which the report need to be generated.
Modes:
Sent
Unpacked
View Server Copy
Report:
The report displays Submissions and Services in two different sections with the following
details:
Unique Reference No, Date time, Status, Userid and Remarks.
Print button enables the user to print this report to the printer and get the hard copy.
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Chapter 12 - Document Search and View
This Document Search and View Module allows the users to perform searches on the
documents submitted to the Courts with corresponding replies and any correspondence
exchanged with the Courts or other law firms. The document based on Search criteria like
partial string of URN, Case Number, File Reference Number, documents based on court type
and Date range.
From the document search and view search criteria page a user can get the following
lookup information
1. Case Number lookup by entering case type and case year in the lookup screen.
2. File Reference Number by entering first few letters of the file reference number.
3. A Calendar to populate the date range for the search criteria.
* Click on the <Document Search and View: Search the Document(s) filed
previously> link in the Main Menu.
Figure 12.1: Document Search and View link from the Main Menu
Document Search and View page is displayed.
This page accepts the following information
1. Partial string of urn,
2. Case number,
3. File Reference Number
4. Name of document,
5. Date sent (date range)
6. Date retrieved by SNS. (Date range)
The user must enter/select minimum of one search criteria to proceed. If you do not provide
that information a message is prompted asking you to enter a search criteria.
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Figure 12 .2: Document Search & View
* Click on the <Case No. List> button in Document Search and View page
A pop-up window is displayed from which you can enter search string to display the list of
case numbers for the search criteria.
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Figure 12.3: Search string entry by Case No.
The user can see the search result for the given search string of Case number as follows.
* Click on the <Case No. > hyperlink in the result page
On click of the case number from the case number list page, the selected case number will
be populated in the Document Search and View criteria page and the child window will be
closed.
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Figure 12.4: Case No./File Ref. No. Lists
* Click on the <File Ref. No > button in the Doc Search and View page
A pop-up window is opened with a text field to enter first few letters of the File reference
number . On click of Look-up button it retrieves all the file reference number starting with the
search string.
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Figure 12.5: Search string entry by File Ref No.
* Click on the <Calendar > icon in the Doc Search and View page
This function opens a calendar through which user will be able to select the date. The date
will be populated to the date field and the calendar window will be closed.
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Figure 12.6: Calendar
* Click on the <Court Type > drop-down in the Doc Search and View page
On selection of the court type, the list of documents for the selection is displayed in the dropdown
menu. Please select a document you want to search for.
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Figure 12.7: Document selection
* Click on the <Search > button in the Doc Search and View page
This performs the search for the information provided in the Document search and view
screen. The results are displayed in the Document Search Results page. The details for the first
20 urns are displayed in the first page. There are hyper-links provided in the same page to go
to the next page.
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Figure 12.8: Search Results
There are links provided in the floating pop-up menu bars to go to Document Search and
View and Filing menu page
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Figure 12.9: Error prompt
The user can be able to see the following information in the result page.
1. Unique reference number
2. Case Number,
3. Sender's File Reference Number
4. Recipient File Reference Number
5. DCN
6. Document Number
7. Source PDF
8. Reply PDF
9. Date/Time Fetched
10. Date/Time Filed
11. Date/Time Retrieved
The PDF files can be viewed by way of clicking the hyperlink provided in the result page. If
the selected PDF file is not found in the path specified in the hyper-link, a message will be
prompted to the user accordingly.
There are links provided in the floating pop-up menu bars to go to Document Search and
View and Filing menu page
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Chapter 13 - Miscellaneous
13.1 Composing a Cover Page
Users no need to attach a cover page document upon filing. The system will check
for required cover page for the document filed and will be generated by the system.
But user needs to compose a cover page upon filing a document.
Following are the steps involved for composing a cover page:
Step 1:
If a submission is a fresh i.e. cover page not yet composed then after adding a
document to the submission, "Compose Cover Page" link will be shown for each
document if cover page required and upon clicking the link, system will alert if a
cover page is not composed yet.
If a submission is already created with the cover page and when opening or
duplicating the submission, the cover page information for all the documents will also
be loaded in to the compose cover page.
Figure 13.1: Document Info. Page prompt
Step 2:
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Click <OK> will proceed to compose the Document Info. Page (Fig 13.2).
Figure 13.2: Compose Document Info. Page
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Following Sections are available in the Compose Cover Page:
* Parties in the Case.
* Parties in the Originating Case.
* Filing Law firm Details.
1. Parties in the Case Section:
All the parties added in the submission will be taken over to this page as in the same
order of Submission i.e. parties will be grouped by party type (like plaintiff, defendant).
If each group contains more than one party, then the parties in the group will be order
in the party number. (Like 1st Plaintiff, 2nd Plaintiff etc ...)
Depending on the type of document, the party group will be placed for
BETWEEN, AND section in the party. Next to the each party group, a list with the
sequence number of total party group will be shown. User can re-sequence the party
groups so that the BETWEEN, AND sections will be re-arranged.
User can also re-arrange the parties inside the each party group for the cover page
only. The change in the party order will not be updated for submission. User can select
the radio button in the party group and click the <Up> or <Down> button so that the
selected party in the party group will be moved up or down in the same party group.
2. Parties in the Origination Case Section:
a) If user creating a submission from the case file, then the originating case numbers
added in the case file will taken over to this submission and for each originating case
number, the party section and "IN THE MATTER OF" section will be shown. User not
allowed adding more Originating case numbers in this page.
b) If user creating a submission in the classic EFS, then the originating case number
can be added in the submission header page. For each originating case number, the
party section and "IN THE MATTER OF" section will be shown. User can add more
Originating case numbers in this page.
3. Filing Law Firm Details:
Users are allowed to change the Law Firm details like solicitor(s) names, Law Firm
address and contact number, File Ref. Number to be shown in the cover page. They
can enter those information in the compose cover page Filing Law Firm Details
section.
Parties :
ITMO
(IN THE MATTER OF)
User can enter max 500 char in the text area and can add more
sections by clicking Add More Paragraph link. Maximum of 20 "IN
THE MATTER OF" paragraphs can be added for the party section.
Sequence List To re-arrange the "BETWEEN, AND "sections i.e., the grouped
parties can be re-sequence by selecting the sequence number in
this list.
<Up> & <DOWN>
button
Parties inside each party group can be re-sequenced by selecting
the radio button and click either <UP> or <Down> button.
Originating Case
Parties :
Show this
Originating Case
section on the
User can check this box to show the selected originating case
number to be shown in the cover page
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cover page
IN THE MATTER OF This text area is available for each originating case numbers. Each
text area can have maximum of 500 char length and user can click
Add More Paragraph link to add more paragraph. Maximum of 20
sections can be added.
BETWEEN Party Text area will be shown to enter the party information for the
selected originating case number. User can group the originating
case party information by party type and can enter by party order
number like <SR Num> <PARTY NAME> <PARTY ID>. User can add
more party groups by clicking Add More Party link and also can
remove the party group by clicking Remove above Party link.
Filing Law Firm
Details :
Solicitor Name(s): Text area to enter the solicitor details to be shown in the cover
page. This is mandatory field.
Law Firm Address
and Contact Nos
Text area to enter the law firm address and contact number that to
be shown in the cover page.
File Ref. No. File Reference number to be shown in the cover page.
<Save Cover
Page> Button
Upon clicking this button, the information provided in the compose
cover page will be saved. But if the submission cancelled, then the
composed cover details changes also will be cancelled.
<Undo Changes>
button.
Clicking this button will reset the changes done in the page without
saving.
<Close> button Clicking this button will close the page.
13.1.1 Preview a Cover Page
After the cover page is composed, user can preview the cover page before saving.
By clicking the Preview tab in the compose cover page, preview will be shown.
The previewed cover page can be printed by clicking the print image in the preview.
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Figure 13.3: Preview Document Info. Page
13.2 PDF Viewer
Overview
The PDF Viewer is an Adobe Acrobat plug-in/add-on product. It provides the functionality for
creating, editing, reviewing and rendering of annotations on Portable Document Format
(PDF) files being viewed by the Acrobat Exchange viewer. Apart from providing some of the
standard annotation features, the PDF Viewer also allows the users to set security options for
the annotations.
Before using the PDF Viewer, it is important to understand the relationship between the
annotations created by PDF Viewer and the PDF document. Annotations are the comments
and additions added to the PDF document. Annotations may be drawings, text highlights,
whiteouts etc. These annotations are saved as part of the PDF document. They, however, do
not change the contents of the original PDF document in any way.
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When a PDF document is annotated, a separate layer is created on top of the document,
similar to a clear sheet of paper. Annotations are part of this separate layer. Therefore, when
an annotation is edited or deleted, the original PDF document remains unchanged.
Annotations will also not appear when a PDF document is printed unless they are rendered
into the document.
The PDF Viewer comes with the following tools for annotating on a PDF document:
Text For textual information
Highlight For highlighting a bounded area
Stamp For affixing stamps
Strikeout For striking out text
Underline For underlining text
Ellipse For drawing ellipses/circles
Rectangle For drawing rectangles
Ink For free-form drawing
Colour To facilitate setting of colours
Line style To facilitate setting of line styles
Deselect To deselect any annotations
Delete-all To removing all annotations from a document
Line For drawing lines
Arrow For drawing arrows
Whiteout For hiding a bounded region
User's Guide For the PDF Viewer on-line help
Configuration Manager For configuring certain behaviour of the PDF Viewer. For
example, to prompt user for confirmation before deleting
any annotation
Annotation Manager For easy management of annotations in a document. For
e.g. to list all the annotations by date or by type
EFS Tools Bar
The behavioural characteristics of the tools present in the PDF Viewer are described here. The
user can modify and control the properties of the EFS tool bar.
EFS Tools Bar
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Figure 13.4: Invoking EFS Tools Bar
PDF Viewer plug-in appears as "EFS Tools" under the "Tools" Menu of Acrobat Exchange.
Clicking on EFS Tools option opens the EFS Tools bar on the left as shown in Figure 12.4.
An EFS Tools button is also provided in the PDF Viewer's toolbar. Selecting this button will also
enable the EFS Tools bar. Deselecting this button will close the bar. (Note: The user has the
option to show or hide this button).
The EFS Tools bar can be moved anywhere on the screen. Simply grab the rectangle on the
top of the palette with the left mouse button. Hold the button down and drag the palette to
a new location.
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Figure 13.5: EFS Tools Bar
Each tool can be selected by clicking on the appropriate button. The tool bar contains the
following tools, as shown in Figure 12.5.
Text Annotation
Highlight Region
Strikeout Text
Underline Text
Ellipse
Rectangle
Ink
Stamp
Colour Palette
Line Style
Deselect
Delete All
Line
Arrow
Whiteout
User's Guide
Configuration Manager
Annotation Manager
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Figure 13.6: Invoking Tools from within menu
Alternatively, each annotation tool can also be selected by checking its menu item under
the "Plug-In" menu of "EFS Tools" (see Figure 13.6).
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Common Features
This section describes the common functionality for all annotations. The common features
include the following:
 Selection
 Properties
 Colour
 Security
All annotation tools when selected can be used only once. However, the Ink tool can be
used as long as the user does not deselect it.
Press the icon whenever you need to deselect any selected annotation.
Whenever a tool is selected, the cursor changes to a plus shape. Whenever the mouse cursor
crosses an annotation, it changes to a `pointing hanď cursor shape. When selecting text, the
cursor changes to an `I' shape.
The PDF Viewer follows a consistent mechanism to select annotations and perform various
operations.
Selection
Figure 13.7: Selecting the line with arrow annotation
A single click of the left button on the mouse selects an annotation. This is displayed by a
black bounding box enclosing the annotation, as shown in Figure 12.7. The Four Corners of
this bounding box is thickened. These tiny boxes can be used for resizing an annotation when
appropriate.
To move an annotation, hold down the left button and reposition it on a new location. The
bounding box will be drawn to the new location. Releasing the button will reposition the
annotation in this new location.
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Figure 13.8: Example of a non-editable comment box
A non-editable comment box will appear if the left button is pressed and the mouse not
moved within a few seconds, as shown in Figure 13.8.
Figure 13.9: Example of Editable comment box
A double click on the left button of the mouse will display an editable comment box (see
Figure 13.9). You can add comments to the annotation in this comment box. Clicking outside
the comment box (anywhere on the document) will close this comment box.
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Figure 13.10: Annotation POP UP menu box
All annotations support a pop up menu (see Figure 13.10) to enable the user to set properties
for that annotation or to delete the annotation. The menu appears when the right mouse
button is clicked. Most of the menu items are greyed meaning that they are not accessible. If
a user does not have delete access (see explanations on Security in later sections) for that
annotation, this option will also appear greyed.
Properties
Selecting the Properties item will open up the properties dialogue box (see Figure 13.10). The
Properties dialogue box will have the following:
Annotation type Type of the selected annotation.
Owner Name of the person who created the selected annotation.
Date Date and time when the selected annotation was created.
Colour Colour of the selected annotation. For text annotation, this can
be text colour or background colour.
Line Style Style of line, in case of line or arrow annotation.
Arrow Style Style of arrow, in case of arrow annotation.
Security Security level of the selected annotation.
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Figure 13.11: Properties dialogue box of Arrow Annotation
The Colour and Security options are standard.
Colour
The Colour option allows the setting of the colour for the annotation in question. By clicking
on the button, a colour palette (see Figure 13.12) will appear for you to select
the colour you want the annotation to assume.
Figure 13.12: Properties - Colour Palette
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Security
The Security option implements the security features within the PDF Viewer plug-in. By clicking
on the button, the Annotation Security box will appear.
Figure 13.13: Annotation Security dialogue box
Users can secure annotations created by him against unauthorised access. Users can also
grant access to an annotation to groups of users.
Annotations have access privileges associated with them. The creator of the annotation is
known as the owner. Only the owner can modify the access privileges of the annotation and
privileges to the public user.
 Owner
 Public
Owner can assign privileges to the public user for the following options.
 Read
 Modify
 Delete
 Print
If a public user logs in and if the owner has not given him the privilege for read permission for
a particular annotation, then the annotation will not be visible to him. If a user does not have
modified, delete or render permission then he cannot modify, delete or print that annotation
respectively. (Note: Render permission is required for printing an annotation)
Comment Box
This is useful in describing an annotation. Double clicking an annotation opens a comment
box associated with it. This is a simple editor. User can modify the text in it if he has the modify
permission for the annotation.
If user holds the left mouse button for a while on a selected annotation, the comment
associated with it will be displayed in a non-editable box. This box will disappear if the mouse
is moved or mouse button released.
If settings have been made in the Configuration Manager, the comment box will be
displayed automatically whenever a new annotation is created.
Text Annotation Tool
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The text annotation tool enables users to add descriptive text to their document. Users can
create a text annotation the same way they create a Highlight, i.e., by stretching a box over
the document. Text annotations can be resized and moved.
To create a text annotation
Select the Text Annotation tool on the EFS Tools palette.
Stretch out a rectangular area on the document in which you wish to type text. This box will
act like a bounding box for the text you type.
Release the mouse button. A box with a cursor will be created for you to type any text. You
can edit the text inside the box like you do in an edit field control. The text will be word
wrapped and left aligned.
On closing the box, the annotation will appear as a transparent note.
Figure 13.14: example of Transparent Text Annotation
The Properties box (see Figure 13.15) for a Text annotation has the following options
 Mode
 Text Colour
 Border
 Font Style
 Background colour
 Security
Clicking on each of the button will display another dialogue box, except for border, which
will invoke a list.
Figure 13.15: Text Annotation Properties box
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Figure 13.16: Text Mode options
The mode option provides a facility to let the text annotation appear as transparent, opaque
or as a thumbnail. Figure 13.14 shows an example of a transparent Text annotation (notice
that the text on the base document is visible). Figure 13.17 shows an example of an Opaque
Text annotation with the text on the base document being obscured. Figure 13.18 shows an
example of a Thumbnail.
Note: If user creates a text object without any text, and with a transparent background, the
resulting object will exist but will not be visible.
Figure 13.17: example of Opaque Text Annotation
Figure 12.18: example of a Thumbnail
The appearance of the Thumbnail is the same for all other annotations. Double clicking on
the thumbnail will select the annotation and convert it into actual size. The thumbnail image
can be repositioned but not resized. The user can change the annotation into a thumbnail
image by setting the appropriate property.
Note: No comment box is provided for this annotation.
The Font option allows the setting of the required font style for the text annotation. The text
colour option allows the setting of colour for the text entered. The background colour allows
the setting of the background colour for the bounded region of the text annotation. The
border list allows the setting of the border size of the bounded text annotation.
Highlight Tool
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The Highlight tool accents a selected area of the PDF document with a transparent colour. It
is similar to the highlight marker in functionality, i.e. to focus the reader's attention on an
important portion of the document.
To highlight a region
Select the Highlight tool on the EFS Tools bar.
Drag a rectangular area over the region of the document to be highlighted.
Release the mouse button. The selected rectangular area is highlighted.
The default colour for the Highlight is yellow. However, the default colour can be changed
by editing the EFS Tools.ini file. Once highlighted, the colour can be changed through the
colour palette or through the properties-colour option.
Figure 13.19: Highlight region overlapping a rectangle
A user can set the following properties for a Highlight (see Figure 7.18):
 Colour
 Security
This annotation cannot be moved or resized. If the PDF document is zoomed (in or out), the
annotation will be resized accordingly.
Underline Text Tool
Text underlining is used to underline a portion of text with a default colour line. The purpose of
using the underline annotation is similar to that of highlighting a region. The only difference is
that only textual regions can be underlined.
To Underline Text region
Select the Underline tool on the EFS Tools palette.
Drag out the Horizontal rectangular area over the region of text to be underlined.
Release the mouse button. The selected text area is under-lined.
Figure 13.20: example of underline annotation
A user can set the following Underline annotation properties:
 Colour
 Security
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Figure 13.21: Underline annotation Properties box
This annotation cannot be moved. If the PDF document is zoomed in or out, the annotation
will be resized accordingly. The default colour for the underlining text is blue.
Strikeout Text Tool
Text strikeout is used to strikeout a portion of text with a default colour line. The purpose of the
strikeout annotation is opposed to that of the underline/highlight tool. This tool works only with
textual region.
To Strikeout Text region
Select the Strikeout tool on the EFS Tools palette.
Drag out the Horizontal rectangular area over the region of text to be strike out.
Release the mouse button. The selected text area is strike out.
Figure 13.22: example of Strikeout Annotation
A user can set the following Strikeout Annotation properties
 Colour
 Security
Figure 13.23: Strikeout Annotation Properties box
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A user cannot move this annotation however if the PDF document is zoomed in or out the
annotation is resized appropriately.
Drawing Tools (Ellipse / Rectangle / Line / Arrow)
Annotation tool bar has four related drawing tools that allow a user to emphasise a portion of
the PDF document. These drawing tools are namely:
 Ellipse
 Rectangle
 Line
 Arrow
These tools allow a user to place and drag out the respective geometric shapes as in figure.
Figure 13.24: Example of Drawing Annotations
To create a Drawing annotation
Click on the required Drawing Tool icon from the EFS Tools palette.
Click on the PDF document and hold down the left mouse button.
Drag out the shape to the desired size while holding down the left mouse button.
Release the left mouse button when the desired size is reached. The Annotation is created.
To resize
Select the Annotation on the PDF document by clicking on it once with the left mouse
button. This will cause the annotation to be enclosed with Small Square stretching rectangles
along the edges.
Grab a stretching Rectangle by clicking on it and holding down the left mouse button.
Drag the object to its desired shape and size.
Release the mouse button.
A user can set the following properties for these tools:
 Colour
 Security
 Line Style
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Figure 13.25: Drawing Annotations Properties box
The LineStyle Property option allows you to change the line style of a selected annotation.
For the Arrow Annotation, the user can also choose the arrowhead style.
Ink drawing tool
The Ink tool enables users to use freehand drawing as an annotation. With this tool, users will
be able to create drawings the same way they can with a pen and paper.
To create an Ink Drawing
Click on the Ink Tool icon from the EFS Tools palette.
Position mouse at the start of the Ink drawing.
Click the left mouse button to initiate, and release left mouse button after the desired
drawing is finished.
(Note: The tool is selected until the mouse is double clicked in the document or the Deselect
tool in the EFS Tools Palette is clicked.)
Figure 13.26: Example of Ink Drawing
A user can set the following properties for this tool:
 Security
 Colour
 Line Style
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Figure 13.27: Ink Annotation Properties box
The LineStyle property option allows the users to change the line style of a selected
annotation.
Stamper Tool
The Stamper Tool allows users to annotate documents with bitmaps from a list of predefined
stampers.
Figure 13.28: example of Stamp Annotation
To create a Stamp Annotation
Select the Stamp tool from the EFS Tools Palette. A dialog box (see Figure 12.29) appears.
Choose the desired bitmap by clicking on it.
Close the dialog box by clicking OK.
Move the mouse to the desired location where the Stamp is to be placed and click the left
mouse button.
Figure 13.29: Stamper Properties Box
The Stamper Annotation cannot be zoomed.
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User can set the following properties for the Stamper tool:
Security
Whiteout Tool
The Whiteout Tool allows a user to whiteout a rectangular area on a particular page. It hides
the underlying document contents. The tool allows a user to drag a rectangular area for
whiteout of any area on the page.
Figure 13.30: Example of Whiteout Annotation
A user can set the following properties for this tool:
 Security
Deselect
User can deselect any active EFS annotation using this option. Any active EFS annotations
such as Ink, Highlight, Stamper etc. can be deselected from the EFS Tools palette or from EFS
tools menu.
User's Guide
This option provides the on-line help for the PDF Viewer. It describes the various functions
provided by this product. Every one should read this guide before using this product.
Colour
User can change the colour of the selected annotation using this option. Selecting this option
opens a colour palette (see Figure 13.31). To change the colour of an annotation:
Select the annotation.
Select a colour from the Colour Tool Palette.
The colour of the annotation will change to the selected colour.
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Figure 13.31: Colour Tool Palette
This is an easy and fast method to change the colour of annotations. User can also change
colours via the Annotations Properties Box option.
This tool has no effect on the following annotation types:
 Stamper
 Whiteout
Line Style
User can change the Line style of the selected annotation using this option. Selecting this
option opens a Line Style palette. To change the Line style of an annotation:
Select the annotation.
Select a Line Style from the palette.
The Line Style of the annotation will change to the selected one.
Figure 13.32: Line Style options
This is an easy and fast method to change the Line Style of annotations. Users can
alternatively change Line Style via the annotation's properties box option.
This tool has no effect on the following annotation types:
 Free hand text
 Highlight
 Underline
 Strikeout
 Stamper
 Whiteout
The next section describes the two additional non-drawing tools, namely:
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Configuration Manager
Annotation Manager
They are not annotation tools but tools that modify annotation properties. These tools can
only be invoked via the Plug-ins - EFS Tools menu selection.
Configuration Manager
The Configuration Manager allows users to configure the PDF Viewer plug-in with the
following options:
Placing EFS icon on the PDF Viewer toolbar
Displaying popup comment box automatically
Confirming deletion of all annotations
Figure 13.33: Configuration Manager
The first option puts the EFS Tools button on the toolbar of PDF Viewer. If this option is not
enabled, then you have to invoke the EFS Tools Palette from the Tools menu of the PDF
Viewer.
The second option opens a comment box automatically whenever an annotation is created
except for free text annotation, which does not have a comment box. If this option is not
enabled, the pop up comment box will not appear automatically but will appear if the
annotation is double clicked or when mouse is held down for a while.
The third option brings a confirmation box whenever Delete-All tool is selected from EFS Tools
Palette or EFS Tools menu. If this option is not enabled, all annotations will be deleted without
asking for confirmation.
These parameters take effect immediately after the user exits from the Configuration
Manager by pressing the "OK" button.
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Annotation Manager
This is a helpful tool for getting a consolidated view of all the annotations present in the
document. It displays a list containing the comments on the annotations. This list can be
viewed in one of the following formats:
 Page number
 Annotation type
 Owner
 Date
Figure 13.34: Annotation Manager View by Type
The first option displays all the annotations by page numbers. The second option displays
them by the annotation type. The third option displays by the Owner of the annotation and
the fourth option displays by the date of modification of the annotation. View by page
number is the default.
The highlight in the list (see Figure 12.34) shows the current selection. This can be changed by
the arrow keys or by pressing the left mouse button on another item. The status line at the
bottom of the Annotation Manager box displays the Page number, Owner and Annotation
type. The annotation corresponding to the current selection can be deleted by clicking on
the delete button in the Annotation Manager box. No confirmation message is asked before
deletion. If the current user does not have the delete permission, a message will be display.
The annotation corresponding to an item can be selected in the document by double
clicking the item in the list. This selection brings the page containing the annotation to the
display window. Group deletion is not permitted in the Annotation Manager.
How to crop a page in a PDF file?
Pages in a PDF file selected for printing or the presentation screens may have unnecessary
areas of white space. The margins of all pages in the PDF file document can be adjusted.
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Cropping the pages does not reduce the size of the file and user can reverse the crop if
necessary.
1. If the margin selected is Single Page layout, click on <View->Single Page> or select Single
Page from the page dimension box in the status bar. (You can crop pages only in Single
Page layout.).
2. Choose <Document-> Crop>. Margin sizes are displayed in the page units set in General
Preferences.
3. Enter values for the top, bottom, left, and right margins. When the new margin values are
selected by the user, notice that the lines are displayed in the viewing window to
indicate the new margins.
4. When new margin is set, enter the range of pages for which the new margins should
apply.
5. Click on <OK> button. The Crop Pages dialog box closes, and document pages are
displayed with the new margins.
How to rotate pages in a PDF file?
User has the option to rotate selected pages or all of the pages in a document. For example,
rotate a page from an application that is printed in portrait mode so that it displays as a
landscape page on the screen.
1. Select the <Document>Rotate Pages> option.
2. Select clockwise or counter clockwise (the default) to rotate the page 90 degrees in that
direction.
3. Specify the range of pages to rotate.
4. Click on <OK> button.
How to insert pages?
User has the option to insert any range of pages from one PDF document into another. The
thumbnails option can also be used to insert pages.
1. Choose <Document > Insert Pages>.
2. Select the document to insert, and click on OK button.
3. Highlight <Before> to insert the document before the specified page or choose <After>
to insert the document after the specified page.
4. Type the range of pages to insert.
5. Click on <OK> button. The document is inserted at the location you specified.
How to delete pages?
User can use thumbnails or the Delete Pages command to delete pages from a PDF file.
Undo of deleted pages is not allowed.
To delete pages by using thumbnails command:
1. Select the thumbnail for the page to be deleted by clicking its page number box. Shiftclick
to select multiple thumbnails. A range of pages can be selected by dragging a
marquee around several thumbnails.
2. Choose <Edit><Clear>, or press <Delete>.
To delete pages by using the Delete Pages command:
1. Select <Document>Delete Pages>.
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2. Enter the page range to be deleted; then click on <OK> button. (User is not allowed to
delete all pages, at least one page must remain in the document).
How to extract pages?
User can create a new PDF document that consists of pages extracted from an existing
(source) PDF document. When the pages are extracted, page contents, notes, and links
(except those to non extracted pages) are also extracted. Note: Bookmarks and articles are
not extracted. User cannot extract pages from a secure file.
To extract pages:
1. Choose <Document>Extract Pages>, and enter the pages from the PDF source
document that are to be extracted. If you want to delete the extracted pages from the
source document, click Delete Pages after Extraction.
2. Click on <OK> button. A new document is displayed with the name Pages from <source-
document>.
How to replace pages?
When pages are replaced, the existing links and bookmarks in the target document are
maintained and notes from both documents are combined. Links and bookmarks from the
replacement pages, however, are not transferred. Notes and links are maintained in their
exact physical positions in PDF documents.
To replace pages by using thumbnails:
1. Open two PDF documents. Display thumbnails by choosing <View>Thumbnails> and
Page.
2. Select one or more thumbnails to copy, and drag them to the thumbnail area in the
target document. When the pointer is directly over the page number box of a thumbnail,
the pages to be replaced are inverted.
3. Release the mouse to replace the inverted pages.
Note: The exact number of pages that you select in Document A is replaced in Document B.
The pages selected in Document A do not have to be contiguous, but the pages replaced
in Document B will be.
To replace the contents of a page by using the Replace command:
1. Open the PDF document you want to modify.
2. Choose <File>Pages>Replace>.
3. Select the document containing the replacement pages, and click on <Select> button.
The Replace Pages dialog box appears.
4. Under Original, enter the pages to be replaced in the original document.
5. Under Replacement, enter the first page of the replacement page range, and then click
on the <OK> button. The last page is calculated by the number of pages to be replaced
in the original document. There must be a one-to-one correspondence of pages.
Understanding Bookmarks
Bookmarks, represented by text in the overview area, allow you to link to specific areas in a
PDF document, to other documents, and to Web pages, and they perform actions such as
play a movie or sound, execute a menu item, or reset or submit a form.
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Bookmarks can mark parts of a document for quick access, link to page views in other
documents, link to the Web, play a movie or sound, enter an article, and reset or submit a
form.
Creating bookmarks
To create a bookmark that links to a specific area in the open file:
1. Click the Bookmarks and Page button, or select <View>Bookmarks and Page>. The
overview area displays bookmarks if they exist. If the document already contains
bookmarks, click on the bookmark beneath which you want to place a new bookmark. If
you don't select a bookmark, the new bookmark is placed at the end of the bookmark
list.
2. Navigate to the bookmark destination, select <Document>New Bookmark>, and type in
the text to represent the bookmark.
3. Navigate to the bookmark destination, use the select text tool to select text, and select
<Document>New Bookmark>. The selected text becomes the bookmark text.
4. Choose <Document>New Bookmark>, type in the text to represent the new bookmark,
navigate to the bookmark destination, choose a magnification setting, and select
<Document>Reset Bookmark Destination>.
5. To ensure that the correct location and magnification has been set, change to a page
other than the book-mark's destination and test the bookmark.
Scanning from the Acrobat Exchange menu
Using Acrobat Scan
Use the Scan command in Acrobat Exchange together with a desktop scanner to convert
paper documents to PDF Image Only files. You can view these files, as is, in Exchange. The
same image file scanned as black and white, greyscale or colour will produce different size
files when converted to PDF. In Exchange, you can use the Capture Pages command to
convert PDF Image Only files to more compact documents you can correct, index, and
search. Capture Pages performs this conversion with optical character recognition (OCR),
which is actually page, font, character, and word recognition.
Creating a PDF file from a word document
1. Start the MS Word application, and open the document that needs to be printed to a
PDF file.
2. Choose <File>Print>.
3. Select Acrobat PDF Writer from the printer list, and click on <OK> button.
4. Enter a pathname and filename for the PDF file.
5. Launch Acrobat Exchange and view the document created.
Printing functions added in the menu by the plug-in
 EFS Print
This option allows the user to print the base text along with all the whiteout annotations only
from PDF document.
1. Start the Acrobat Exchange application, and open the document to be printed
2. Choose <File>EFS Print>.
 EFS Print Bookmarks
The above option allows the user to print all the bookmarks present in the PDF document. No
base text or annotations are printed out.
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1. Start the Acrobat Exchange application, and open the document to be printed
2. Choose <File>EFS Print Bookmarks>.
 EFS Print with annotations
A PDF document without any annotations is a base PDF document. The user selects some
annotation tools provided and makes some changes in the document. If the user needs to
print these annotations along with the original document then he needs to select this option.
All the annotations and the base document will be printed.
1. Start the Acrobat Exchange application, and open the document to be printed
2. Choose <File>EFS Print with annotations>.
 EFS print annotations
This option allows the user to print only the annotations from the entire document. The base
document will not be printed. The position of the annotations will be the same as they were
in the document.
1. Start the Acrobat Exchange application, and open the document to be printed
2. Choose <File>EFS Print annotations>.
Only the annotations will be printed out.
Scanning image files and converting to PDF format
Generally scanned files are stored with a tiff extension. These files can be imported into
Acrobat Exchange. When user imports BMP, Compuserve GIF, PCX, or TIFF image files into
Exchange for viewing, they are converted to the PDF Image Only format.
1. Start the Acrobat Exchange application, and open the document to be printed
2. Choose <File>import>image..>.
3. Select an image file, and click on <Open> button. If a PDF document is already open,
user will be asked either to Append Images to Current Document or to Create New
Document. If Create New Document, the extension (.pdf) is added to the original
filename. If the file already has a file extension, Acrobat replaces it with the extension
(.pdf).
This new imported image needs to be converted to PDF file so that all the other plug-ins
recognises it. To do this user will have to capture the image.
To capture the image into the document:
1. Choose <Document > Capture Pages>.
2. Determine the pages to be captured by selecting All Pages, Current Page, or Specified
Range and entering the page numbers in the text box.
After doing this, the captured page becomes a part of the document. It can now use
optical character recognition (OCR) and other facilities the other plug-ins provide.
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13.3 Bitmap Signature
Steps to insert bitmap signature in the PDF file:
Open the PDF file.
Place the cursor in the position where the bitmap signature is to be inserted.
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Click on <Insert> tool bar.
Choose the <Picture> menu from the drop down list.
Select the <From File> option to insert the bitmap signature.
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Select the signature.bmp file from the list.
Click on <Insert> button to insert the signature.bmp into the PDF file.
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The signature.bmp file is inserted in the position where the cursor was positioned.
The size of the file should be equal to or less than 315 x 70 in pixels. This can be set at the time
of creation of the bitmap file. (Signature.bmp)
13.4 Details on the Usage of SMS Notification Service
1. SMS message will be sent to the Mobile Tel. No. provided, when the Court replies to this
submission. The SMS message will display the status of this submission
(Accepted/Rejected) as well as other relevant details (such as URN, Case No., etc.). You
may then login to FE-Web to process the reply as usual.
2. Provide a valid Mobile Tel. No. belonging to your firm; the SMS message will be sent to this
No. when the Court replies. If you do not wish to receive any status notification for this
submission, please clear the H/P No. (if any) in the text box and leave it blank.
3. Per-message fee is applicable for each SMS message successfully sent out by
CrimsonLogic.
4. While every reasonable effort has been made to ensure that the SMS alert is successful, it
is subject to the constraints of the SMS service, as provided by the Telecom Service
Providers. Usage of this service is bound by the Terms and Conditions stated in the
Registration Form (which can be downloaded from
http://info.efs.com.sg/Download/smstrialreg.pdf ).
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13.5 Using FE-Web from Different Locations
With Web-based FE application, LF users are no longer restricted to a single location to
prepare and/or access their EFS submissions. However, due to the FE configuration design,
the following important points should be noted when submissions (especially the local PDF
documents) are to be accessed from different locations via FE-Web.
1. In FE-Web, the LF office is considered as the primary location, and this is where the PDF
files (source and reply) are stored (on an individual PC or a shared LAN Server). The
pathname configurations for a LF, such as default pathnames for source and reply PDF
files, are tied to its primary location, and PDF files are saved in these paths by default. A
user accessing FE-Web from the LF office will always be able to view the local PDF files,
provided that the path names on the PC or LAN server are correctly configured by the LF
Sys Admin.
2. All other places outside of LF office are considered secondary locations. When
submissions are opened in FE-Web from a secondary location, the local PDF documents
may not be accessible, if they are stored at the primary location. Conversely, if a
submission is created and filed from a secondary location, its PDF documents may not be
accessible from the primary location (i.e. LF office).
3. The above concept applies to Court Replies as well. PDF documents in Court Replies,
which were previously unpacked and downloaded to a primary location, cannot be
viewed from a secondary location, and vice versa. However, the submission details (data
items) can be accessed from any location through FE-Web, because these data are
stored in the central database at SNS.
13.6 Some Usage Guidelines and Tips
1. Always use your own login ID; do not share it. Keep your password private to yourself.
2. Remember to log out from FE-Web application after finishing your work. Do not leave it
idle for a long period after login.
3. Avoid using the browser's Back and Forward functions. To navigate through FE-Web
application, use the Pop-up Menu, URL links, and command buttons provided throughout
the application screens.
4. Prepare the PDF documents (to be sent to Courts or other law firms) offline, and later
attach to the submissions when they are prepared online.
5. If an unusually large submission is to be sent/received, schedule the job at non-peak
hours (in late evening or on weekend) to achieve a faster transmission speed.
13.7 Frequently Asked Questions (and Answers) for EFS FE-Web
Refer to the online up-to-date FAQ at http://info.efs.com.sg/.
13.8 Filing an Amended Document
There are two ways to file an amended document. You can either duplicate the previous
submission submitted from Super Tray or by creating a new submission from Case File. Please
refer to Chapter 4 details.
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Some colour scheme needs to used when doing amendment(s) to the attach PDF. Please
note that the colour black is to be used to indicate the first round of amendments. The
subsequent colours to be used are red, green, blue and brown. The previous convention of
using the colours red, green, violet and yellow is no longer applicable. Please refer to para
36(5)(a) of the Practice Directions.
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Chapter 14 ­ SMS Alert Service
This feature is only available for System Administrator.
Introduction to SMS Alert service
This service allows you to get instantly alerted with an SMS message (to a designated
telephone1), as soon as the Court replies to your EFS filings or when another law firm has
served on your firm through EFS.
The Court Reply alert will display the status (Accepted/Rejected) of your submission, as well
as relevant details (such as URN, Case No, and Document Name). The SOD alert will display
the sender law firm name, date and time of service, and Case No.
How to configure the telephone number for SMS-alerts
(a) First, your law firm's EFS system administrator has to configure the SMS telephone
number using the Sys Admin module of EFS Front-End application.
(b) Login as the Sys Admin at www.efs.com.sg and invoke Law Firm Information function.
If you have subscribed to the SMS-alert service, SMS telephone number field will be displayed
along with other details of your firm. (See Fig below)
(c) Enter a designated telephone number belonging to your firm, where you wish the
SMS alerts to be sent to. This is the default number to be used for SMS alerts, when the court
replies to your filings or other firms serve on your firm. (This field is not displayed for nonsubscribers,
who will not be able to configure it.)
It must be a valid working number of GSM mobile phone, or any other compatible phone
where local SMS messages can be received. Users must be able to receive SMS messages
from any of the providers (SingTel, MobileOne, StarHub). Other terms and conditions also
apply (see http://info.efs.com.sgfor more details).
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How to request SMS-alert for a submission filed to court
(a) Both subscribers and non-subscribers may request for SMS alerts to be sent, when the
Court replies to a particular submission2. To request for the alert, FE user needs to provide the
telephone number, as an additional submission detail.
(b) [For subscribers] SMS telephone number configured by Law Firm FE Sys Admin will be
displayed in each of the submission your firm is filing. You can overwrite this default number
with another valid SMS telephone number, if you wish the alerts be sent to a different phone.
You can clear this field and leave it blank, if you wish not to get any alert for this particular
submission. (See Fig below)
(c) [For non-subscribers] The SMS phone number field will be blank initially. You may
request for SMS alert for this submission by entering a valid SMS telephone number3.
How to request SMS-alert for a service of documents
(a) [For subscribers] You need not do anything, provided your firm's SMS telephone no.
has been configured (see Section 2). SMS-alerts will be sent automatically to this number,
whenever other law firms serve on your firm.
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(b) [For non-subscribers] This is not applicable. SMS-alerts will not be sent to nonsubscribers,
when there is a service of document on them.
2 Subscribers will enjoy a lower transaction fee, for each SMS-alert requested. Subscription
and transaction fees for SMS-alert service can be found at
(http://info.efs.com.sg/file/sms_register.htm)3 Non-subscribers will incur a higher transaction
fee, for each SMS-alert requested.
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Chapter 15 ­ Criminal Proceedings
The following are the more document information of documents pertaining to Criminal
Proceedings.
15.1 Screens for Petition Of Appeal (Crime)(CCA)
The following is the "More Document Information" section for the CCA work area.
15.1.1. Screen ID: FECCA.S02
Documents using these screens:
* Notice of Appeal (Crime)
Screen ID: FECCA.S02
Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Criminal Motion
No
Input Nil No
Appealing Against Input Must be
checked.
Yes User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Date of Sentence Input Must be a valid
date.
No Date format:
DD/MM/YYYY.
User may manually enter
it or select from the
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Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
calendar box.
Date of
Judgement
Input Must be a valid
date.
Yes Date format:
DD/MM/YYYY.
User may manually enter
it or select from the
calendar box.
Screen Validation:
1. All mandatory fields are entered.
Functions Supported:
1. Upon clicking of the Save Document button, the details entered by the user
will be saved temporarily until the submission is saved to the database, by
selecting the Save Draft function.
2. Upon clicking of the Cancel button, the details entered will not be saved, and
the previous screen (the Submission Information screen) will be returned to the
user.
Note: Refer to Section 3.5.2 of the External Design Specification for Webbased
Front-End Application (EFS Phase 1.2) for description of the Save Draft
function and Submission Information screen, respectively.
15.1.2. Screen ID: FECCA.S04
Documents using these screens:
* Petition Of Appeal (Crime)
Screen ID: FECCA.S04
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Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Time extended by
Criminal Motion
No
Input Nil No
Screen Validation:
All mandatory fields are entered.
Functions Supported:
Upon clicking of the Save Document button, the details entered by the
user will be saved temporarily until the submission is saved to the
database, by selecting the Save Draft function.
Upon clicking of the Cancel button, the details entered will not be
saved, and the previous screen (the Submission Information screen)
will be returned to the user.
Note: Refer to Section 3.5.2 and 3.5.4 of the External Design
Specification for Web-based Front-End Application (EFS Phase 1.2)
for description of the Save Draft function and Submission
Information screen, respectively.
15.2 Screens for Criminal Motion (CM)
The following is the "More document Information" section for the CM work area.
15.2.1. Screen ID: FECM.S02
Documents using these screens:
* Notice Of Motion (Crime - High Court)
* Notice Of Motion (Crime - Court Of Appeal)
Screen ID: FECM.S02
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Input/Display Fields:
Field Label Dat
a
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Originating
Charge Numbers
Input Maximum 10
entries.
No Originating Charge
Number, Case Type is
Magistrate Arrest Charge
"MAC" or District Arrest
Charge "DAC" or "PIC"
It is a composite data
element. It comprises the
Case Type (an..5), Case
Serial Number (an..6),
Case Year (an004)
Other Originating
Case Numbers
Input Nil No It is a free text field.
Nature of
Application
Input Maximum 2
entries.
Yes User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Screen Validation:
1. All mandatory fields are entered.
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2. Must enter at least one of the following: Originating Case Numbers,
Originating Charge Numbers, Other Originating Case Numbers.
Functions Supported:
Upon clicking of the Save Document button, the details entered by the
user will be saved temporarily until the submission is saved to the
database, by selecting the Save Draft function.
Upon clicking of the Cancel button, the details entered will not be
saved, and the previous screen (the submission Information screen)
will be returned to the user.
Note: Refer to Section 3.5.2 of the External Design Specification for
Web-based Front-End Application (EFS Phase 1.2) for description of
the Save Draft function and Submission Information screen,
respectively.
15.2.2. Screen ID: FECM.S03
Documents using these screens:
* Order of Court (Crime))
Screen ID: FECM.S03
Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Decision made Input Selection of 3 Yes
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Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
values :
"Granted",
"Dismissed" and
"Withdrawn"
Date Input Must be a valid
date.
Yes Date format:
DD/MM/YYYY.
User may manually enter
it or select from the
calendar box.
Screen Validation:
1. All mandatory fields are entered.
Functions Supported:
Upon clicking of the Calendar icon or button, the calendar box will be
displayed, from which the user can make a selection for date.
Upon clicking of the Save button, the details entered by the user will be
saved temporarily until the submission is saved to the database, by
selecting the Save Draft function.
Upon clicking of the Cancel button, the details entered will not be
saved, and the previous screen (the Submission Information screen)
will be returned to the user.
Note: Refer to Section 3.5.2 of the External Design Specification for
Web-based Front-End Application (EFS Phase 1.2) for description of
the Save Draft function and Submission Information screen,
respectively.
15.3 Screens Criminal Revision (CR)
The following are the "More Details" section for the CR work area.
15.3.1. Screen ID: FECR.S01
Documents using these screens:
* Petition for Revision
Screen ID: FECR.S01
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Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Originating
Charge Numbers
Input Maximum 10
entries.
No Originating Charge
Number, Case Type is
Magistrate Arrest Charge
"MAC" or District Arrest
Charge "DAC".
It is a composite data
element. It comprises the
Case Type (an..5), Case
Serial Number (an..6),
Case Year (an004)
Other Case /
Charge Numbers
Input Nil No It is a free text field.
Trial Judge Input Nil Yes User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Trial Judge
Designation
Input Nil Yes User can select from a list
of 4 values: "District
Judge", "Magistrate
Judge", "Senior district
judge" and "Others"
Subordinate Input Nil Yes
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Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Courts Number
Date of Judgment Input Nil Yes Date format:
DD/MM/YYYY.
User may manually enter
it or select from the
calendar box.
Date of Sentence
(if any)
Input Nil No Date format:
DD/MM/YYYY.
User may manually enter
it or select from the
calendar box.
Grounds for
Petition
Input Nil No User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Prayer(s) Input Nil Yes It is a free text area field.
Screen Validation:
All mandatory fields are entered.
Must enter at least one of the following: Originating Case Numbers,
Originating Charge Numbers, Other Originating Case Numbers.
Functions Supported:
Upon clicking of the Save Document button, the details entered by the
user will be saved temporarily until the submission is saved to the
database, by selecting the Save Draft function.
Upon clicking of the Cancel button, the details entered will not be
saved, and the previous screen (the submission Information screen)
will be returned to the user.
Note: Refer to Section 3.5.2 of the External Design Specification for
Web-based Front-End Application (EFS Phase 1.2) for description of
the Save Draft function and Submission Information screen,
respectively.
15.4 Screens Record of Proceedings (Special Case)
The following are the "More Details" section for the SPC work area.
15.4.1. Screen ID: FESPC.S01
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Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Charge Numbers Input Maximum 10
entries.
No Originating Charge
Number, Case Type is
Magistrate Arrest Charge
"MAC" or District Arrest
Charge "DAC".
It is a composite data
element. It comprises the
Case Type (an..5), Case
Serial Number (an..6),
Case Year (an004)
Other Case /
Charge Numbers
Input Nil No It is a free text field.
Courts Input Nil No User can select either
"subordinate court" or
"High Court"
High Court/
Subordinate
Courts No
Input Nil No Free Text field
Date Referred to
HC
Input Nil Yes
Date of Sentence
(if any)
Input Nil No Date format:
DD/MM/YYYY.
User may manually enter
it or select from the
calendar box.
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Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Grounds for
Special Cases
Input Nil No Free Text field.
Prayer(s) Input Nil Yes It is a free text area field.
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Chapter 16 ­ Phase 7.2 (Rules of Court Changes Phase 1 (ROC 1))
ROC 1 change(s) includes the following:
Changes to Modes of Commencement by way of Originating Summons (OS) for
below areas:
a) Admission Of Advocates And Solicitors (AAS)
b) Adoption (AP)
c) Probate (P/DCP)
d) Petition Of Course (POC)
e) Originating Motion (OM)
f) Originating Petition (OP ­ Judicial Management)
g) Originating Summons (OS)
h) Originating Summons ­ Family (OSF)
i) Originating Summons (Bankruptcy) (OSB)
Changes to Latin and Archaic Terms
Document Filing Process Validation
New Case Type/ Doc Type Assignment
Auto Generation of PDF for OS and Statement Document
16.1 Screens for Originating Summons (Type of OS: General, Queen's Counsel and Judicial
Management)
The following is the "More Document Information" section for the Originating
Summons documents, to allow user to enter "More Document" details for the OS.
a) Screen ID: FEOS.S01 (OS ­ General)
Documents using these screens:
* Originating Summons
* Originating Summons (Summons Nature). Applicable to SU only.
* Originating Summons (Exparte)
* Originating Summons (Exparte - Summons Nature). Applicable to SU only.
* Originating Summons (Exparte - Injunction)
* Originating Summons (Court of Appeal)
"Type of Originating Summons" is "general"
Screen ID: FEOS.S01
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Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Displa
y
Field Validation Mand-
atory
Remarks
Nature of Application Input Yes User can only select from a
list of predefined values,
which are maintained by
the Courts.
Rule of Court referred
to: Order No.
Input No
Rule of Court referred
to: Rule No.
Input No
Act of Parliament/
Subsidiary Legislation
referred to: Statute/
Regulation
Input No User can only select from a
list of predefined values,
which are maintained by
the Courts.
Act of Parliament/
Subsidiary Legislation
Input No
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Field Label Data
Item
Ref.
Input/
Displa
y
Field Validation Mand-
atory
Remarks
referred to: Other
Statute/ Regulation
Section/Rule of the
Statute/ Regulation
Input No
Screen Validation:
2. All mandatory fields are entered.
Functions Supported:
3. Upon clicking of the Save Document button, the details entered by the user
will be saved temporarily until the submission is saved to the database, by
selecting the Save Draft function.
4. Upon clicking of the Cancel button, the details entered will not be saved, and
the previous screen (the Submission Information screen) will be returned to the
user.
Mapping of Documents:
S/ Existing Document Description New Document Description
1. Originating Summons Form 7 (OS
Nature)
Originating Summons
2. Originating Summons Form 7 (SIC
Nature)
Originating Summons (Summons Nature)
Applicable to SU only
3. Originating Summons Form 8 (OS
Nature)
Originating Summons (Exparte)
4. Originating Summons Form 8 (SIC
Nature)
Originating Summons (Exparte Summons
Nature)
Applicable to SU only
5. Originating Summons Form 8 Exparte
Injunction
Originating Summons (Exparte -
Injunction)
6. Originating Motion (Court Of Appeal) Originating Summons (Court Of Appeal)
After ROC rollout (1 January 2006), the existing documents can be filed for the Old
cases; The New documents can be filed in fresh submission (without case number) and
for the New Cases.
b) Screen ID: FEOS.S02 (OS ­ Queens Counsel)
Documents using these screens:
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* Originating Summons
* Originating Summons (Summons Nature). Applicable to SU only.
* Originating Summons (Exparte)
* Originating Summons (Exparte - Summons Nature). Applicable to SU only.
* Originating Summons (Exparte - Injunction)
* Originating Summons (Court of Appeal)
type of Originating Summons is "Queens Counsel")
Screen ID: FEOS.S02
Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand-
atory
Remarks
Legislation for
Originating Motion
Input Nil Yes User can only select from a
list of predefined values,
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Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand-
atory
Remarks
which are maintained by
the Courts.
Legislation Remarks Input Nil No
Nature of
Application
Input Nil Yes User can only select from a
list of predefined values,
which are maintained by
the Courts. Up to 9 entries
can be made.
Queen's Counsel
Name
Input Nil No
Queen's Counsel Id.
: Id. No.
Input Nil No
Queen's Counsel Id.
:
Id. Type
Input Nil No User can only select from a
list of predefined values,
which are maintained by
the Courts.
Queen's Counsel Id.
:
Country of Issue
Input Nil No User can only select from a
list of predefined values,
which are maintained by
the Courts.
Queen's Counsel
Qualification
Input Nil No User can only select from a
list of predefined values,
which are maintained by
the Courts.
Queen's Counsel
Case No.
* Case Type
* Case No. Year
* Case No. Serial No.
* Case No. suffix /
check character
Input Nil No Case No. for up to 10 cases
can be entered.
User may enter non-efs case
no.
Screen Validation:
All mandatory fields are entered.
Functions Supported:
Upon clicking of the Save Document button, the details entered by the user
will be saved temporarily until the submission is saved to the database, by
selecting the Save Draft function.
Upon clicking of the Cancel button, the details entered will not be saved, and
the previous screen (the Submission Information screen) will be returned to
the user.
Mapping of Documents:
S/ Existing Document Description New Document Description
1. Originating Summons Form 7 (OS
Nature)
Originating Motion
Originating Summons
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S/ Existing Document Description New Document Description
2. Originating Summons Form 8 (OS
Nature)
Originating Motion
Originating Summons (Exparte)
3. Originating Summons Form 8 Exparte
Injunction
Originating Motion
Originating Summons (Exparte -
Injunction)
4. Originating Motion (Court Of Appeal) Originating Summons (Court Of Appeal)
5. Order Made in Trial Or Hearing In
Open Court
Order Made for Admission of QC under
LPA
6. Praecipe For Practicing Certificate
For Queen's Counsel
Request For Practicing Certificate For
Queen's Counsel
After ROC rollout (1 January 2006), the Existinging documents can be filed for the Old
cases; The New documents can be filed in fresh submission (without case number)
and for the New Cases.
16.2 Adoption
After the implementation of the changes to the Rules of Court (Jan 1, 2006 onwards), the
current main case level document namely "Adoption Petition" can be filed only as
amended versions. There will still be a need to attach the marked up PDF while filing
amended version of "Adoption petition" document. The case type "AP" should be
quoted while creating such submissions.
The new case level document which replaces "Adoption Petition" is called "Originating
Summons (Adoption)" and will have to be filed together with another document namely
"Statement (Adoption)". On acceptance by court, this document will now generate a
new case type "OSA" which will be used for subsequent filings. There is no need now to
attach a PDF while filing the amended versions of Originating Summons (Adoption) as
well as the Statement (adoption) as these will always be auto generated by the system.
The case type "OSA" should be quoted while filing subsequent documents to the new
case.
The system will display the document list depending on the type of case selected to be
filed.
Mapping of Documents
S/N Existing Document Description New Document Description
1. Adoption Petition Originating Summons (Adoption)
2. Adoption ­ Notice of Hearing of
Petition
Adoption ­ Notice of further
hearing of Originating Summons
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S/N Existing Document Description New Document Description
3. Adoption Petition Statement (Adoption)
4. Adoption ­ Affidavit in Support of
Adoption Petition
Adoption ­ Affidavit in Support
of Originating Summons
5. Adoption ­ Consent of Guardian Ad
Litem
Adoption ­ Consent of Guardian
In Adoption
6. Praecipe for Service By Court
Process Server
Request for Service By Court
Process Server
The following are the more details section of the Originating Summons (Adoption)
Screen ID: FEOSA.S01
Documents using this screen are:
Originating Summons (Adoption)
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Input/Display fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Date of
Order/Judgment/D
ecision
Input Date format Mand
atory
for
amen
ded
versio
n
Judge/Judicial
Officer's Name
Input Mand
atory
for
amen
ded
versio
n
User can only select from
a list of predefined
values, which are
maintained by the Courts
Type of
Application
Input Nil Yes
Nature of
Application/Prayer
s
Input Nil Yes User can only select from
a list of predefined
values, which are
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Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
maintained by the
Courts. Up to 9 entries
can be made. If a nature
is selected, it is
mandatory to enter the
prayer remarks.
Prayer Remarks Input Yes Text area for user to enter
information of up to 600
chars.
Screen Validation
Validate that at least one Nature of Application is specified.
Functions Supported
Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
Note: Refer to Section 3.5.2 and 3.5.4 of the External Design Specification for Webbased
Front-End Application (EFS Phase 1.2) for description of the Save Draft
function and Document Information screen, respectively
Screen ID: FEOSA.S02
Documents using this screen:
Statement (Adoption)
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Data Item Ma
n/
Op
t
Description Remark
Date of Marriage O Applicanťs date of
marriage.
Conditional.
Mandatory, if Applicant is
married.
Place of Marriage O Applicanťs place of
marriage.
Conditional.
Mandatory, if Applicant is
married.
Marriage
Certificate No.
O Applicanťs marriage
certificate no.
Conditional.
Mandatory, if Applicant is
married.
Date Applicant
Started Supporting
Child
O Date on which
Applicant Started
Supporting Child.
The Applicant
Agrees To Provide
Costs for the
Petition and
Guardian Ad-Litem
M To indicate whether
the Applicant Agrees
To Provide Costs for
the Petition and
Guardian Ad-Litem.
Y - Yes
N - No
Default = "Y"
Must be set to "Y" at FE
otherwise do not allow filing.
Applicant domicile
in Singapore
M Applicants place of
Domicile
Place of domicile O Applicants place of
domicile if it is other
than Singapore.
Date of
Order/Judgment/D
ecision
O Applicants date of
order
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Data Item Ma
n/
Op
t
Description Remark
Judge/Judicial
Officer's Name
O User can only select
from a list of
predefined values,
which are maintained
by the Courts
Undertaking
Description [Para
11]
O Applicanťs
undertaking
description for child.
Rewards
Description [Para
13]
O Receive rewards
description.
Name O
(10
)
Name of person
residing with
Applicant.
Conditional.
Mandatory, if other details is
entered for "Persons Residing
with Applicant"
Maximum 10 entries.
Person ID O
(10
)
ID of person residing
with Applicant.
Conditional.
Mandatory, if other details is
entered for "Persons Residing
with Applicant".
Provide "Not Available/Does
not Exist/Unknown" option.
Maximum 10 entries.
Date of Birth O
(10
)
Date of birth of
person residing with
Applicant.
Conditional.
Mandatory, if other details is
entered for "Persons Residing
with Applicant"
Maximum 10 entries.
Relationship O
(10
)
Relationship of person
residing with
Applicant.
Maximum 10 entries.
Related to
Applicant
M
(10
)
To describe person
residing is related to
'Applicanť or 'Joint
Applicanť
Only Applicant and Joint
Applicant Party Type are
applicable.
Joint Applicant party type will
be applicable only if Type of
Application = J is selected.
Name in Birth
Certificate
O Infant Original Name
appear in Birth
Certificate
Out of the 3 names, At least
one name must be entered.
Name in Passport O Infant Original Name
appear in Passport
Name in Previous
Adoption Order
O Infant Original Name
appear in previous
adoption order
Other Original
Names in other
documents
O
(4)
Other Original Names
in other documents
Maximum 10 entries.
New Name M Infanťs new name to
be used after
adoption petition is
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Data Item Ma
n/
Op
t
Description Remark
granted. If there is no
new name, enter the
Original Name here.
Date of Birth M Infanťs date of birth.
Birth Certificate
No.
O Infanťs birth
certificate no.
Date of Issue of
Birth Certificate
O Infanťs birth
certificate registration
date.
Conditional.
Mandatory, if Born in
Singapore = "Y".
Nationality M Infanťs nationality at
birth.
Nationality remarks O Infants Nationality if
`others' is selected in
nationality
Place of Birth M Infanťs country of
birth.
Sex M Infanťs sex.
F - Female
M - Male
Marital Status M Infanťs marital status.
M - Married
U - Un-Married
Default = "U"
Race M Infanťs race.
Race remarks O Infants race if `others'
is selected in race
field.
Current Country of
Residence
M Infanťs current
country of residence.
Current Address in
Singapore
M Infanťs current
address in Singapore.
Expressed in 4 lines of
30 characters each.
Default to Applicant Address
Dependant Pass
Expiry Date
O Infanťs dependant
pass expiry date.
Previous Adoption
Petition No.
O Previous Adoption
Petition No.
Previous Adoption
Order No.
O Previous Adoption
Order No.
Current
Custodian's Name
M Current custodian's
name of the infant.
Default to Applicant Name
Relationship with
Applicant
O Infanťs relationship to
Applicant.
User needs to specify if there is
any relationship.
If its there, should state the
relationship and with whom
(Male/Female/both Applicant)
Request for
Dispensation of
Consent
M Indicator for the
request for
dispensation of
consent.
Y - Yes
N - No
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Data Item Ma
n/
Op
t
Description Remark
Default to "N"
Request for
Dispensation of
Service
M Indicator for the
request for
dispensation of
service.
Y - Yes
N - No
Default to "N"
Spouse Consent
Obtained Indicator
O Spouse Consent
Obtained Indicator
Y - Yes
N - No
Mandatory if Type of
Application `Married (Spouse
Consent To Adoption)' is
selected.
Are Natural
Parents/ Previous
Adoptive Parents
information
available?
M Y = 'Yes',
N ='No',
Defaulted to 'Y'
Name O
(2)
Person Name if 'Are Natural parents/
previous adoptive parents
information available' is Yes, it
is mandatory
ID. M
(2)
Person ID if 'Are Natural parents/
previous adoptive parents
information available' is Yes, it
is mandatory.
Provide "Not Available/Does
not Exist/Unknown" option.
Relationship O
M
(2)
Person Relationship
with Infant.
if 'Are Natural parents/
previous adoptive parents
information available' is Yes, it
is mandatory and must be
Natural Father and/or Natural
Mother. If 'No', will be disabled.
Religion M
(2)
Mandatory if 'Are Natural
parents/ previous adoptive
parents information available'
is Yes. If 'No', will be disabled.
Religion remarks O
Nationality M
(2)
Nationality. Mandatory if 'Are Natural
parents/ previous adoptive
parents information available'
is Yes. If 'No', will be disabled.
Nationality
Remarks
O
Deceased
Indicator
M
(2)
Deceased indicator.
Y = 'Yes',
N ='No',
Defaulted to 'Y'
Consent Obtained M
(2)
Indicator for consent
obtained
Y = Yes,
N = No,
Default to 'Y'.
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Data Item Ma
n/
Op
t
Description Remark
Service of
Document
Indicator
M
(2)
Y = 'Yes',
N ='No',
Defaulted to 'Y'
Address O
(2)
Address
Expressed in 4 lines of
30 characters each.
Mandatory if 'Are Natural
parents/ previous adoptive
parents information available'
is Yes and Service of
Document Indicator is `Yes'. If
'No', will be disabled.
Name O
(5)
Person Name
ID. M
(5)
Person ID if 'Are Natural parents/
previous adoptive parents
information available' is Yes, it
is mandatory
Relationship M
(5)
Person Relationship
with Infant.
Remarks O
(5)
Remarks Only Application if Relationship
= "Others"
Consent Obtained M
(5)
Indicator for consent
obtained
Y = Yes,
N = No,
Default to 'Y'.
Y = Yes,
N = No,
Default to 'Y'.
Service of
Document
Indicator
M
(5)
Y = 'Yes',
N ='No',
Defaulted to 'Y'
Address to be
Served
O
(5)
Address to be Served
Expressed in 4 lines of
30 characters each.
Mandatory if "Service of
Document Indicator" is `Yes'.
Exhibit M
(20
)
Exhibit required for
filing of adoption
petition
Screen Validation
Validate that All Mandatory fields are specified.
Functions Supported
Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
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16.3 Probate
ROC changes have a major impact in filing submissions for Probate. `Probate Petition'
will now become `Originating Summons (Probate)' and it must be filed together with the
newly introduced document named `Statement for Probate'. Previously, all required
data items will be entered in the petition itself. With the new changes, the data items will
be split into and to be shown and entered in the OS and Statement respectively.
As a general rule and validation, the following will be applied when filing the OS
(Probate) and/or Statement for Probate.
For Fresh filing
* OS and Statement must be filed together
* As per rule, other docs are required depending on the Nature of Probate selected
* Newly introduced Checklist for Probate will be required for filing to Sub court only.
For High Court, iťs optional.
For Amendment(s)
* If there's a change in Nature of Probate in the OS, both the OS & Statement must
be filed together
* When there are changes to the Deceased Information like Name, ID (id No.,
Type & Country of issue), and Alias name(s), both the Statement and OS must be
filed together.
* Other changes in the MDI that may not affect the common data items, OS or
Statement can be filed alone.
* Whether filing both OS and Statement or separately, the amended version for
the document must be non-zero.
In connection to the above rules, proper validation has been implemented and user
will be prompted accordingly when the validation fails.
Mapping of Documents
S/N Existing Document Description New Document Description
1. Petition for Probate/Letters of
Administration
Originating Summons
(Probate)/Letters of
Administration
2. Petition for Probate/Letters of
Administration
Statement for Probate/Letters of
Administration
3. Checklist for Petition Checklist for Originating
Summons (Probate)
16.3.1 Originating Summons (Probate)/Letters of Administration
The following is the "More Document Information" section for the Originating
Summons documents, to allow user to enter "More Document" details for the OS.
a) Screen ID: FEPB.S01 (Originating Summons (Probate/LA))
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Documents using these screens:
* Originating Summons (Probate/Letters of Administration)
Screen after selecting a new Nature of Probate
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Screen when opening a previously saved more document information.
Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
atory
Remarks
Nature of Probate Input Nil Yes User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Date of Order
Granted to
Amend
Input Nil No
Prayers Input Nil Yes User can only select from
a list of predefined
values, which are
maintained by the
Courts. Additional prayer
can be entered at the
same textbox entry.
Screen Validation:
1. All mandatory fields are entered.
Functions Supported:
1. Upon clicking of the View Prayer details button, the selected predefined prayer
and/or any additional/other prayer will be taken, and proper formatting will be
applied and to be displayed at the space provided for the entire prayer details.
2. Upon clicking of the Reset button, any prayer selected, additional/other prayer
entered, and the entire prayer, if any, will be cleared or removed.
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3. Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
4. Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
16.3.2 Statement for Probate/Letters of Administration
The following is the "More Document Information" section for the Originating
Summons documents, to allow user to enter "More Document" details for the OS.
a) Screen ID: FEPB.S02
Documents using these screens:
* Statement for Probate/Letters of Administration
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
Nature of Probate Input Yes
Date of Order
Granted to Amend
No Display a note on the
web "Only applicable to
amended petition".
Estate Value
Exceed 3 Millions?
Input Estate Value
Exceed 3
Millions
indicator
Y-Yes
N-No
For High Court :
No default
value
For Sub Courts:
Default to "No"
and do not
allow user to
edit.
Yes Applicable and
mandatory for Form
168(a), 168(b), 168(c),
168(d), 168(e).
Will with Codicil? Input Will with
Codicil?
No Applicable and
mandatory for Nature of
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
Y ­ Yes
N ­ No
No default
value
Probate = "PB", "DPB",
"TPB", "LAW",
"LAWDMR", "LADWR",
"PBTC", "LAWTC".
Reason for Delay Input Reason for
Delay
No Applicable and optional
for Form 168(a), 168(b),
168(c), 168(d) & 168(e)
Optional for "DPB", "TPB",
"LADR", "LADWR"
For the rest of Nature of
Probate;
It is mandatory only if the
application is taken out
after 6 months from the
Date of Death.
However, system should
not allow user to enter
anything here if the
application is taken out
within 6 months from the
Date of Death.
For partial Date of Death,
the assumed date will be
as follows:
YYYYMM ­ last day of the
month
YYYY ­ last day of the
year
Applicant(s)
Relationship To
Deceased
Input Applicant(s)
Relationship
With Deceased
No Applicable and
mandatory for Form
168(a), 168(b), 168(c),
168(d) and Nature of
Probate = "PBTC".
Applicable and optional
for Nature of Probate =
"LATC", "LAWTC".
To display the caption as
"Applicant(s) Capacity"
for "PB, DPB, TPB, LAW,
LADWR", "PBTC" and to
display as "Applicant(s)
Relationship To
Deceased" for the rest.
Display a note on the
web "All Applicants'
capacities must be
stated. If none of the
listed capacities
describes their
relationship accurately,
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
then select `Others' and
to enter in the space
provided.
Applicant(s)
Relationship To
Deceased Remark
Input Applicant(s)
Relationship
With Deceased
Remark.
No Applicable and optional
for Form 168(a), 168(b),
168(c), 168(d)and Nature
of Probate = "PBTC".
To display the caption as
"Applicant(s) Capacity
Remark" for "PB, DPB,
TPB, LAW, LADWR" and to
display as "Applicant(s)
Relationship To
Deceased Remark" for
the rest.
Display a note on the
web "If Others is
selected, please specify"
Upon saving at FE:
If Applicant(s)
Relationship To
Deceased = "OTH"
Store what is keyed-in
(free-text info) by user
into this field
Else
Translate the code
into actual
description and store
into this field
End-if
Applicanťs Status
in the Will
Input Applicanťs
Status Stated in
the Will
No Applicable and
mandatory for Form
168(c).
Applicanťs Status
in the Will Remarks
Input Applicanťs
Role Stated in
the Will
Possible values:
the residuary
legatee(s)
one of the
beneficiaries
the
beneficiaries
No Applicable and optional
for Form 168(c).
Display a note on the
web "If Others is
selected, please specify"
Upon saving at FE:
If Applicanťs Status in
the Will = "OTH"
Store what is keyed-in
(free-text info) by user
into this field
Else
Translate the code
into actual
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
description and store
into this field
End-if
Did Deceased
name any
Executor in the
Will?
Input Did Deceased
name any
Executor in the
Will?
Y ­ Yes
N ­ No
No Default
No Applicable and
Mandatory for Form
168(c).
Deceased Name Input Name of the
Deceased.
Yes
Deceased ID Input Deceaseďs ID. Yes User may enter valid ID
information or select
"Unknown" option.
Deceased ID Type Input The type of
identity
document of
the Deceased.
No
Deceased ID
Country Of Issue
Input The country
issued the
Deceaseďs
identity
document.
No
Deceased Alias Alias of the
Deceased.
No Maximum 10 entries.
Exact Date of
Death
Input Input No Conditional.
Either the Exact Date of
Death or the Estimated
Date of Death (From /
Date) must be specified.
Should be allowed to key
in any of the following
formats.
dd/mm/yyyy (full date)
mm/yyyy (month & year)
yyyy (year)
Validation:
Full date ­ must be earlier
than (to-date)
Month & Year ­ must be
a valid month & year
and must be earlier than
(to-date)
Display a note on the
web ''If only month &
year is known''
Year ­ must be a valid
year and must be earlier
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
than to-date
Estimated Date of
Death (From-
Date)
Input No Conditional.
Either the Exact Date of
Death or the Estimated
Date of Death (From /
Date) must be specified.
(From-Date) must be
earlier than (To-Date).
Should be allowed to key
in any of the following
formats.
dd/mm/yyyy (full date)
mm/yyyy (month & year)
yyyy (year)
Validation:
Full date ­ must be earlier
than (to-date)
Month & Year ­ must be
a valid month & year
and must be earlier than
(to-date)
Display a note on the
web ''If only month &
year is known''
Year ­ must be a valid
year and must be earlier
than to-date
Estimated Date of
Death (To-Date)
Input No (From-Date) must be
earlier than (To-Date).
Should be allowed to key
in any of the following
formats.
dd/mm/yyyy (full date)
mm/yyyy (month & year)
yyyy (year)
Validation:
Full date ­ must be earlier
than (to-date)
Month & Year ­ must be
a valid month & year
and must be earlier than
)to-date
Year ­ must be a valid
year and must be earlier
than to-date
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
Deceased Address Input Address of the
Deceased
expressed in 4
lines of 30
characters
each.
No User may enter address
or select "Not Available"
option.
Place of Death Input Place of Death
of the
Deceased.
(Country must
also be stated)
No Display a note on the
web "Country must also
be stated, enter
"Unknown" if not known".
Applicable and
mandatory for Form
168(a), 168(b), 168(c),
168(d), 168(e).
Deceased Gender Input Gender Type:
M ­ Male
F ­ Female
Yes
Country of
Domicile
Input Deceased
Domicile
Yes
Deceased
Nationality
Input Deceased
Nationality
No Applicable and
mandatory for Form
168(b), 168(c), 168(d),
168(e).
Deceased
Nationality
Remarks
Input Deceased
Nationality
Remarks
No Applicable and optional
for Form 168(b), 168(c),
168(d), 168(e).
Upon saving at FE:
If Deceased Nationality =
"OTH"
Store what is keyed-in
(free-text info) by user
into this field
Else
Translate the code
into actual
description and store
into this field
End-if
Deceased Religion Input Deceased
Religion
No Applicable and
mandatory for Form
168(b), 168(c), 168(d),
168(e).
Deceased Religion
Remarks
Input Deceased
Religion
Remarks
No Applicable and
mandatory for Form
168(b), 168(c), 168(d),
168(e).
Upon saving at FE:
If Deceased Religion =
"OTH"
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
Store what is keyed-in
(free-text info) by user
into this field
Else
Translate the code
into actual
description and store
into this field
End-if
Deceased School
of Religion
Input Deceased
School of
Religion
No Mandatory if Deceased
Religion = "M" (Muslim).
Deceased Marital
Status
Input Deceased
Marital Status
S ­ Single
M ­ Married
D ­ Divorced
W ­ Widowed
U - Unknown
No default
value
No Applicable and
mandatory for Form
168(b), 168(c), 168(d),
168(e), 168(f).
Deceased Had
Resided or Carried
on Business in
Singapore Within
12 Months Before
Death?
Input Deceased had
resided or
carried on
business in
Singapore
within 12
months before
death indicator
Y ­ Yes
N ­ No
No default
value
No Applicable and
mandatory for Form
168(f).
Is There Debts Due
From the
Deceased Estate
to Creditors
Residing in
Singapore?
Input Debts due from
the deceased
estate to
creditors
residing in
Singapore
indicator
Y ­ Yes
N ­ No
No default
value
No Applicable and
mandatory for Form
168(f).
Deceased True
Name
Input Deceased True
Name
No Applicable and optional
for Form 168(a), 168(b),
168(c), 168(d), 168(e),
168(f).
Display a note on the
web "Enter if and only if
Deceased Name differs
from that in Death
Certificate or Will".
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
Property in Alias
Name
Input Property in Alias
Name
No Applicable and optional
for Form 168(a), 168(b),
168(c), 168(d), 168(e),
168(f).
Can only be entered if
Deceased True Name is
not NULL.
Display a note on the
web "Leave blank if
there is none".
Particular of Previous Probate.
Applicable and mandatory for Nature of probate code = "DPB", "TPB".
Probate No Input Previous
Probate No
Yes
Grant Date Input Previous
Probate Grant
Date
Yes Format: DD/MM/YYYY
Executor Name Input Executor
named in
previous
probate
Yes At least 1 must be
supplied.
Executor's Gender Input Executor's
Gender
F-Female
M-Male
No default
value
Yes Mandatory, if Executor
Name is supplied.
Other Executor
Name
Input Other Executor
with leave
being reserved
in the previous
probate
No
Other Executor's
Gender
Input Other
Executor's
Gender
F-Female
M-Male
No default
value
No Mandatory, if Other
Executor Name is
supplied.
Particular of Beneficiary, maximum 99 entries
Applicable and mandatory for Form 168(b), 168(c), 168(d), "LATC" and "LAWTC" only.
Display a note on the web "If name entered is a company, Gender and Age or Date of
Birth are not required otherwise please provide information"
Name Input Beneficiary
Name
Yes Display a note on the
web "Include alias
names, if any)
Gender Input Beneficiary
Gender
F-Female
M-Male
No default
value
No Optional for "LATC" and
"LAWTC" but mandatory
for the rest of nature of
probate code (if
applicable).
Age or Date of Input Beneficiary Age Yes Display a note on the
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
Birth or Date of Birth web "Enter "Unknown" if
Age or Date of Birth is not
known".
Optional for "LATC" and
"LAWTC" but mandatory
for the rest of nature of
probate code (if
applicable).
Relationship To
Deceased
Input Beneficiary
Relationship to
Deceased
Yes
Relationship To
Deceased
Remarks
Input Beneficiary
Relationship To
Deceased
Remarks
Yes Upon saving at FE:
If Beneficiary Relationship
To Deceased = "OTH"
Store what is keyed-in
(free-text info) by user
into this field
Else
Translate the code
into actual
description and store
into this field
End-if
Particulars of Spouse and Next-of-kin Who Are Deceased, maximum 99 entries
Applicable and optional for Form 168(b), 168(c), 168(d), "LATC" and "LAWTC" only.
Name Input Spouse and
Next-of-kin
Name
Yes
Gender Input Spouse and
Next-of-kin
Gender
F-Female
M-Male
No default
value
Yes
Date of Death Input Spouse and
Next-of-kin Date
of Death
Yes
Relationship To
Deceased
Input Spouse and
Next-of-kin
Relationship to
Deceased
Yes
Relationship To
Deceased
Remarks
Input Spouse and
Next-of-kin
Relationship To
Deceased
Remarks
Yes Upon saving at FE:
If Spouse and Next-of-kin
Relationship To
Deceased = "OTH"
Store what is keyed-in
(free-text info) by user
into this field
Else
Translate the code
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
into actual
description and store
into this field
End-if
FE is to display as the following 3 sections:
1. Particular of Executor(s) who are deceased - Applicable and optional for Form 168(a),
168(c) and "PBTC".
2. Renunciation of Executor(s) - Applicable and optional for Form 168(a), 168(c) and
"PBTC".
3. Renunciation of Person(s) with prior/equal rights - Applicable and optional for Form
168(b), 168(c), 168(d), "LATC" and "LAWTC".
maximum 99 entries
Executor/Person
with Prior/Equal
Rights
Input Executor/Person
with Prior/Equal
Rights Indicator
Possible values:
E ­ Executor
R ­ Person With
Prior/Equal
Rights
No default
value
Yes
Name Input Executor/Person
with Prior/Equal
Rights Name
Yes
Date of Death Input Executor/Person
with Prior/Equal
Rights Date of
Death
No Display a note on the
web "Enter 'Unknown' if
Date of Death is not
known"
Either Date of Death or
Date of Renunciation
must be supplied.
Date of
Renunciation
Input Executor/Person
with Prior/Equal
Rights Date of
Renunciation
No Either Date of Death or
Date of Renunciation
must be supplied.
Name Input Minor Name Yes
Share Entitlement Input Minor's Share
Entitlement
Yes
Particulars of Administrator(s) in Previous Probate. Maximum 4 entries
Applicable and optional for Form 168(d) only.
Probate No Input Previous
Probate No
Yes
Granted Date Input Previous
Administrator
Granted Date
Yes
Grant Issued By Input Grant Issued By
Which Court
E.g.: High Court
Yes Free Text.
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
Subordinate
Courts
Name Input Previous
Administrator
Name
Yes
Relationship To
Deceased
Input Previous
Administrator
Relationship To
Deceased
Yes
Relationship To
Deceased
Remarks
Input Previous
Administrator
Relationship To
Deceased
Remarks
Yes Upon saving at FE:
If Previous Administrator
Relationship To
Deceased = "OTH"
Store what is keyed-in
(free-text info) by user
into this field
Else
Translate the code
into actual
description and store
into this field
End-if
Death Date Input Previous
Administrator
Death Date
No
Appointment of Legal Guardian Details, Optional.
Applicable and optional for Nature of Probate = "LAMR", "LAWDMR".
Order Date Input Order Date No Display a note on the
web "Enter only if
required"
Appointment of Testamentary Guardian Details, Optional.
Applicable and optional for Nature of Probate = "LAWDMR".
Testamentary
Guardian
Input Testamentary
Guardian
Indicator
Y ­ Yes
N ­ No
No default
value
No Display a note on the
web "Select only if
required"
By Nomination of Infant Details, Optional.
Applicable and optional for Nature of Probate = "LAMR" & "LAWDMR".
Nominate by
Infant(s)
Input Nominate by
Infant(s)
indicator.
Y ­ Yes
N ­ No
No default
value
No Display a note on the
web "Select only if
required"
Other Information. Applicable For all forms
Any Other
Relevant
Input Any Other
Relevant
No Free text field.
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
Information (if any)
in Support of the
Petition
Information (if
any) in Support
of the Petition
Property in Resealing Probate.
Applicable and mandatory for Form 168(f) only.
Deceased
Property in
Singapore
Input Deceased
property in
Singapore
Yes
Particulars of Donor(s) / Original Foreign Grantee(s).
Applicable and optional For Form 168(b), 168(c), 168(d), 168(e) & 168(f) only.
For Form 168(b), 168(c), 168(d), 168(e) display the section heading as "Particulars of Power
of Attorney(s)".
For Form 168(f) display the section heading as "Particulars of Donor(s) / Original Foreign
Grantee(s)".
Full Name Of The
Foreign Court In
Which Probate Is
Granted?
Input Court which
Foreign Probate
is granted.
Yes Display note on the web
"Country must also be
stated".
Applicable and
mandatory For Form
168(f) only.
Donor or Grantee Input D ­ Donor
G ­ Grantee
Yes Applicable to Form
168(b), 168(c) & 168(f)
but DO NOT display this
data item.
Default to "D" for Form
168(b) & 168(c).
Default to "G" for Form
168(f).
Name Input Foreign
Grantee
Yes To display the caption as
"Donor Name" in Form
168(b) & 168(c).
To display the caption as
"Grantee Name" in Form
168(f).
Display a note on the
web "Enter multiple
names, separate names
by comma"
Gender Input Gender Type:
F-Female
M-Male
No default
value
Yes Applicable and
mandatory For Form
168(f) only.
Power of Attorney
No
Input Power of
Attorney No
No Applicable and
mandatory For Form
168(b) & 168(c).
For Form 168(f), it is
mandatory, if Power of
Attorney Date is supplied.
Power of Attorney
Date
Input Power of
Attorney Date
No Applicable and
mandatory For Form
168(b) & 168(c).
For Form 168(f), it is
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Field Label Data
Item
Ref.
Input/Di
splay
Field Validation Mand
atory
Remark
mandatory, if Power of
Attorney No is supplied.
Foreign Probate in Resealing Probate.
Applicable and mandatory for Form 168(f) only.
Foreign Probate
Description
Input Foreign Probate
description.
Yes Applicable and
mandatory For Form
168(f) only.
Screen Validation:
1. All mandatory fields are entered.
Functions Supported:
1. Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
2. Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
3. Other buttons function will be as per existing.
16.3.3 Checklist for Originating Summons (Probate)
a) Screen ID: FEPB.S03
Documents using these screens:
* Checklist for Originating Summons(Probate)
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Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
atory
Remarks
Deceased Name Input/Di
splay
Nil Yes If OS and Statement is in
the submission, this info
will be retrieved from the
Statement, otherwise,
user will enter it.
Checklist items Input Nil Yes At least one must be
selected.
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Screen Validation:
1. All mandatory fields are entered.
Functions Supported:
1. Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
2. Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
16.4 AAS
Documents using these screens:
* Originating Summons (Admission of Advocates and Solicitors
* Affidavit for Call to the Bar [Form E]
Fig 4.4.a
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand-
atory
Remarks
Case Number Input Nil No AAS No.
Generated by the
Court and
returned to LF.
Party Nationality Input Nil Yes
Party Gender Input Nil Yes
Party Identification
Type
Input Yes
Party Race Input Yes
Party Date of Birth Input Yes
Party Place of Birth Input Yes
Party Marital Status Input Yes
Reference LPA or
LPR Section
Input Yes
Declaration Mode Input Yes
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Fig 4.4.b
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Screen Validation
Validate that All Mandatory fields are specified.
Functions Supported
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand-
atory
Remarks
Case Number Input Nil Yes
Name of Pupil
Master
Input Yes For each
Certificate of
Diligence, the
name of at least
one pupil master
must be provided.
Up to 10 entries
may be provided.
Law Firm Name Input Yes For each
Certificate of
Diligence, at least
one pupillage LF
Name must be
provided.
Up to 10 entries
may be provided.
Pupillage Duration Input Yes For each
Certificate of
Diligence, at least
one duration entry
must be provided.
Up to 10 entries
may be provided.
Pupillage From-Date Input Yes For each
Certificate of
Diligence, at least
one From-Date
must be provided.
Up to 10 entries
may be provided.
Pupillage To-Date Input Yes For each
Certificate of
Diligence, at least
one To-Date must
be provided.
Up to 10 entries
may be provided.
Party Qualification
(as stated in
Originating
Summons)
Input Yes
Date of becoming a
Qualified Person
Input Yes
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Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
Mapping of Documents:
Existing Document Description New Document Description
Petition for Admission of Advocates
and Solicitors [Form B]
Originating Summons (Admission
of Advocates and Solicitors)
Petition for Admission of Advocates
and Solicitors [Form C]
Petition for Admission of Advocates
and Solicitors[Other than in Form B or
Form C]
Affidavit for Call to the Bar [Form E] Affidavit for Call to the Bar
After ROC rollout (1 January 2006), the existing documents can be filed for the Old
cases; The New documents can be filed in fresh submission (without case number)
and for the New Cases.
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16.5 Taxation
Documents using these screens:
* Originating Summons (Taxation) [HC/SC]
* Summons (Taxation) [HC/SC]
Originating Summons Taxation [HC]
Fig 4.5.a
Originating Summons Taxation [DC]
Fig 4.5.b
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Screen Validation
Validate that All Mandatory fields are specified.
Functions Supported
Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
Mapping of Documents:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand-
atory
Remarks
Estimated Amount in
Bill Claimed (in SGD)
Input Nil Yes An editable and
empty textbox.
Applicable to MC
and DC only.
Act of Parliament or
Subsidiary
Legislation
Input Nil Yes A combo box that
lists all of the Acts
or Legislations.
Default the
selection to "Legal
Profession Act".
Section/Rule Input Nil Yes A textbox
populated with the
value "Section
120". Editing on this
textbox is allowed.
Nature of
Application
Input Nil Yes Single occurrence.
Provide the LF user
with the combo
box populated
with the Nature of
Applications and
default the
selection to `For a
bill of costs to be
presented and
taxeď. Law Firm is
allowed to change
the selection.
Remarks Input Nil Input No An editable and
empty textbox.
Applicable to MC
and DC only.
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Existing Document Description New Document Description
Petition Of Course Originating Summons (Taxation)
After ROC rollout (1 January 2006), the existing documents can be filed for the Old
cases; The New documents can be filed in fresh submission (without case number)
and for the New Cases.
16.6 Bankruptcy
Documents using these screens:
* Originating Summons (Bankruptcy ­ To Get Interim Order/Voluntary
Arrangement)
* Originating Summons (Bankruptcy - To Set Aside Statutory Demand)
Fig 16.6
Screen Validation
Validate that All Mandatory fields are specified.
Functions Supported
Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
Mapping of Documents:
Existing Document Description New Document Description
Originating Summons Bankruptcy (To
Get Interim Order/Voluntary
Arrangement)
Originating Summons
(Bankruptcy ­ To Get Interim
Order/Voluntary Arrangement)
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Existing Document Description New Document Description
Originating Summons Bankruptcy (To
Set Aside Statutory Demand)
Originating Summons
(Bankruptcy - To Set Aside
Statutory Demand)
After ROC rollout (1 January 2006), the existing documents can be filed for the Old
cases; The New documents can be filed in fresh submission (without case number)
and for the New Cases.
16.7 OS (Family Matters)
Documents using these screens:
* Originating Summons MPR Form 1(Family Matters)
* Originating Summons Form 4 (Family Matters)
* Originating Summons Form 5 (Family Matters)
* Originating Summons Form 5 (Registration of Syariah Court Order)
Fig 16.7
Screen Validation
Validate that All Mandatory fields are specified.
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Functions Supported
Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
Mapping of Documents:
Existing Document Description New Document Description
OSF ­ Originating Summons Form 1
(Family Matters)
Originating Summons MPR Form
1(Family Matters)
Originating Summons Form 7 (Family
Matters)
Originating Summons Form 4
(Family Matters)
Originating Summons Form 8 (Family
Matters)
Originating Summons Form 5
(Family Matters)
OSF - Originating Summons Form 8 for
Registration of Syariah Court Order
Originating Summons Form 5
(Registration of Syariah Court
Order)
After ROC rollout (1 January 2006), the existing documents can be filed for the Old
cases; The New documents can be filed in fresh submission (without case number) and
for the New Cases.
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16.8 Document Information Page
Generally, DIP preview of auto-generated documents like Adoption and Probate is
affected due to the ROC changes. From one DIP preview for the petition, it will become
two as OS and Statement requires separate DIP respectively. No changes for the DIP
compose/preview for the non-autogen documents.
16.8.1 Originating Summons (Adoption)
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16.8.2 Statement for Adoption
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16.8.3 Originating Summons (Probate)/Letters of Administration
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16.8.4 Statement for Probate/Letters of Administration
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16.8.5 Checklist for Originating Summons (Probate)
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16.8 DIP Preview in Sent Tray
As part of ROC changes, user will be able to preview the DIP of sent submissions.
Similar to draft submission implementation, a preview icon will be shown in each
document that requires an auto-generated DIP. The DIP shown will be similar to the
one sent to court. Samples can be seen at section 6.1.
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16.8.1 Submission Information (View only)
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16.8.2 Sample Sent Submission DIP Preview
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16.9 Mapping of old and new documents not stated above
SNo.
Existing Document Description New Proposed Document Description
1. Instanter Writ of Subpoena Ad
Testificandum
Urgent Subpoena to testify
2. Instanter Writ Of Subpoena Ad
Testificandum/Duces Tecum
Urgent Subpoena to testify/ produce
documents
3.
Instanter Writ of Subpoena Duces Tecum Urgent Subpoena to produce documents
4.
Instanter Writ of Subpoena Ad
Testificandum and Duces Tecum
Urgent Subpoena to testify and produce
documents
5.
Praecipe - On adjourning from Chambers
into Court any other summons or matter.
Request - On adjourning from Chambers into
Court any other summons or matter
6.
Praecipe For Adjourning Any Summons Or
Matter From Chambers To Open Court
Request For Adjourning Any Summons Or
Matter From Chambers To Open Court
7. Praecipe For Date To Be Appointed For
Execution
Request For Date To Be Appointed For
Execution
8. Praecipe - For the attendance of an officer
of the Court as a witness for every half day
or part thereof that he is necessarily absent
from his office.
Request - For the attendance of an officer of
the Court as a witness for every half day or
part thereof that he is necessarily absent
from his office
9. Praecipe For Caveat Against Arrest Request For Caveat Against Arrest
10. Praecipe For Caveat Against Release And
Payment Out
Request For Caveat Against Release And
Payment Out
11. Praecipe For Commission For Appraisement
And Sale
Request For Commission For Appraisement
And Sale
12. Praecipe For Claiming Reference Request For Claiming Reference
13.
Praecipe - For each attempt at service on
each person of any process or proceeding
required to be served by the Court or
Registrar or Sheriff.
Request - For each attempt at service on
each person of any process or proceeding
required to be served by the Court or
Registrar or Sheriff
14. Praecipe For Sealing A Commission Or
Letter Of Request For the Examination Of
Witnesses Abroad
Request For Sealing A Commission Or Letter
Of Request For the Examination Of Witnesses
Abroad
15. Praecipe - On every appointment for the
examination of a witness by an officer of
the Court.
Request - On every appointment for the
examination of a witness by an officer of the
Court
16.
Praecipe For Executing Writ Of Execution Request For Executing Writ Of Execution
17.
Praecipe to execute Writ of Execution etc Request to execute Writ of Execution etc
18. Praecipe - For Every Witness Sworn And
Examined By An Officer Of The Court, For
Each Hour Or Part Thereof
Request - For Every Witness Sworn And
Examined By An Officer Of The Court, For
Each Hour Or Part Thereof
19. Praecipe - On every witness sworn and
examined by an officer of the Court, for
each hour or part thereof.
Request - On every witness sworn and
examined by an officer of the Court, for
each hour or part thereof
20. Praecipe For Appointment For The
Examination of Witness
Request For Appointment For The
Examination of Witness
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21. Praecipe For Hearing Dates / Further
Hearing Dates
Request For Hearing Dates / Further Hearing
Dates
22. Praecipe for Hearing Dates/Further Hearing
Dates
Request for Hearing Dates/Further Hearing
Dates
23. Praecipe For File Inspection (IPTO) Request For File Inspection (IPTO)
24. Praecipe For File Inspection Request For File Inspection
25.
Praecipe For Issue Of Release (outside
office hours or on public holidays)
Request For Issue Of Release (outside office
hours or on public holidays)
26.
Praecipe for service outside Singapore Request for service outside Singapore
27.
Praecipe For Production Of File For Hearing Request For Production Of File For Hearing
28. Praecipe For Request For PTC Request For PTC
29.
Praecipe For Warrant Of Arrest (outside
office hours or on public holidays)
Request For Warrant Of Arrest (outside office
hours or on public holidays)
30.
Praecipe for Grounds of Decision Transcript Request for Grounds of Decision Transcript
31. Praecipe For Issue Of Release (during office
hours)
Request For Issue Of Release (during office
hours)
32. Praecipe For Judgment Request For Judgment
33. Praecipe - On bespeaking a request for the
service of process or notice thereof out of
the jurisdiction.
Request - On bespeaking a request for the
service of process or notice thereof out of the
jurisdiction
34. Praecipe For Bespeaking A Request For The
Service Of Process Or Notice Thereof Out Of
The Jurisdiction
Request For Bespeaking A Request For The
Service Of Process Or Notice Thereof Out Of
The Jurisdiction
35. Praecipe for Certified Transcript Request for Certified Transcript
36.
Praecipe - Upon an application for the
production of records or documents to be
given in evidence.(b) where an officer is
required to produce the rcd/doc in crt
Request - Upon an application for the
production of records or documents to be
given in evidence.(b) where an officer is
required to produce the rcd/doc in crt
37.
Praecipe For Application For The Production
Of Records Where An Officer is Required To
Produce Records Or Documents In Court
Request For Application For The Production
Of Records Where An Officer is Required To
Produce Records Or Documents In Court
38.
Praecipe For Production Of Non-Electronic
File For Hearing (For 1 File)
Request For Production Of Non-Electronic File
For Hearing (For 1 File)
39.
Praecipe For Production Of Non-Electronic
File For Hearing (For 2 Files)
Request For Production Of Non-Electronic File
For Hearing (For 2 Files)
40.
Praecipe For Production Of Non-Electronic
File For Hearing (For 3 Files)
Request For Production Of Non-Electronic File
For Hearing (For 3 Files)
41.
Praecipe For Production Of Non-Electronic
File For Hearing (For 4 Files)
Request For Production Of Non-Electronic File
For Hearing (For 4 Files)
42.
Praecipe For Production Of Non-Electronic
File For Hearing (For 5 Files)
Request For Production Of Non-Electronic File
For Hearing (For 5 Files)
43. Other Praecipes Other Requests
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44.
Praecipe - Upon an application for the
production of records or documents to be
given in evidence. (a) where the records or
documents are left in Court.
Request - Upon an application for the
production of records or documents to be
given in evidence. (a) where the records or
documents are left in Court
45.
Praecipe For Application For The Production
Of Records Or Documents To Be Given In
Evidence, Where The Records Or
Documents Are Left In Court
Request For Application For The Production
Of Records Or Documents To Be Given In
Evidence, Where The Records Or Documents
Are Left In Court
46. Praecipe for Request for Refund of Court
Fees
Request for Refund of Court Fees
47. Praecipe For Request For Refund Of Court
Fees for an unused document
Request For Refund Of Court Fees for an
unused document
48. Praecipe For Request For Soft Copy Request For Soft Copy
49. Praecipe For Request For Certified True
Copy (Bankruptcy)
Request For Certified True Copy (Bankruptcy)
50. Praecipe For Request for Certified True
Copy
Request for Certified True Copy
51. Praecipe For Request For Certified True
Copy (IPTO)
Request For Certified True Copy (IPTO)
52. Praecipe-For An Application For The Refund
Of The Fee Paid For Any Unused Document
(Bankruptcy)
Request-For An Application For The Refund
Of The Fee Paid For Any Unused Document
(Bankruptcy)
53. Praecipe-For An Application For The Refund
Of The Fee Paid For Any Unused Document
(IPTO)
Request-For An Application For The Refund
Of The Fee Paid For Any Unused Document
(IPTO)
54. Praecipe - On every reference to an officer
of the Court.
Request - On every reference to an officer of
the Court
55. Praecipe For Every Reference To An Officer
Of The Court
Request For Every Reference To An Officer Of
The Court
56. Praecipe for payment of release of goods
seized
Request for payment of release of goods
seized
57.
Praecipe For Release Of Property Seized Request For Release Of Property Seized
58. Praecipe for Instanta Subpoena Request For Urgent Subpoena
59. Praecipe For Instanter Subpoena Request For Urgent Subpoena
60.
Praecipe to release property seized by
instruction of party issuing the writ of
execution or distress, order of attachment,
arrest or attachment of property
Request to release property seized by
instruction of party issuing the writ of
execution or distress, order of attachment,
arrest or attachment of property
61. Praecipe To Release Property Seized By
Instruction Of Party Issuing Writ Of Execution
Or Distress, etc.
Request To Release Property Seized By
Instruction Of Party Issuing Writ Of Execution
Or Distress, etc.
62. Praecipe For Writ Of Execution Request For Writ Of Execution
63. Praecipe For Subpoena Request For Subpoena
64. Praecipe For Subpoena (IPTO) Request For Subpoena (IPTO)
65. Praecipe For Subpoena (Bankruptcy) Request For Subpoena (Bankruptcy)
66. Praecipe For Direction To Sheriff - In Respect
Of Writ Of Seizure And Sale For Immovable
Property
Request For Direction To Sheriff - In Respect
Of Writ Of Seizure And Sale For Immovable
Property
67. Praecipe for Direction to Sheriff / Bailiff - in
Respect of Writ of Seizure and Sale for
Immovable Property
Request for Direction to Sheriff / Bailiff - in
Respect of Writ of Seizure and Sale for
Immovable Property
68. Praecipe For Request For Certified True
Copy (Power Of Attorney)
Request For Certified True Copy (Power Of
Attorney)
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69. Praecipe - On setting down a cause or
matter for hearing or judgment or on a
point of law.
Request - On setting down a cause or matter
for hearing or judgment or on a point of law
70. Praecipe For Setting Down A Cause Or
Matter For Hearing Or Judgment Or On A
Point Of Law
Request For Setting Down A Cause Or Matter
For Hearing Or Judgment Or On A Point Of
Law
71.
Praecipe - On entering or setting down any
cause or matter for further consideration.
Request - On entering or setting down any
cause or matter for further consideration
72.
Praecipe For Entering Or Setting Down Any
Cause Or Matter For Further Consideration
Request For Entering Or Setting Down Any
Cause Or Matter For Further Consideration
73.
Praecipe for Request for Service of
Document Out of Singapore
Request On Bespeaking A Request For The
Service Of Process Or Notice Thereof Out Of
The Jurisdiction
74.
Praecipe For Request For Service Of
Document Out Of Singapore
Request On Bespeaking A Request For The
Service Of Process Or Notice Thereof Out Of
The Jurisdiction
75.
Praecipe For Service Of Writ Of Summons Request For Service Of Writ Of Summons
76. Praecipe For Warrant Of Arrest (during
office hours)
Request For Warrant Of Arrest (during office
hours)
77. Praecipe For Withdrawal Of Caveat Against
Arrest
Request For Withdrawal Of Caveat Against
Arrest
78. Praecipe For Withdrawal Of Caveat Against
Release And Payment Out
Request For Withdrawal Of Caveat Against
Release And Payment Out
79. Supplementary Affidavits In Support Of
Petition
Supplementary Affidavits In Support Of
Originating Summons
80. Writ of Subpoena Ad Testificandum Subpoena to testify
81. Writ Of Subpoena Ad Testificandum / Duces
Tecum
Subpoena to testify/ produce documents
82. Writ of Subpoena Duces Tecum Subpoena to produce documents
83. Writ of Subpoena Ad Testificandum and
Duces Tecum
Subpoena to testify and produce documents
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16.10 Documents mapping for SIC and Summons
S/N Court Existing Document Description New Document Description
1. HC Notice Of Motion Summons
2. HC Notice Of Motion (Admiralty) Summons (Admiralty)
3. HC Notice Of Motion For Civil Appeal To
Court Of Appeal
Summons (Court Of Appeal)
4. HC, DC Divorce - Summons-in-Chambers
(Normal)
Divorce - Summons (Normal)
5. HC, DC Divorce - Summons-in-Chambers
(O.14, O.18 r.19, O.33 r.2)
Divorce - Summons (O.14, O.18 r.19,
O.33 r.2)
6. DC OSF - Summons In Chambers OSF - Summons
7. HC Summons In Chambers (Court Of
Appeal
Summons (For Civil Appeal To Court Of
Appeal)
8. HC, DC,
MC
Summons In Chambers (Ex Parte
Injunction)
Summons (Ex Parte Injunction)
9. HC Summons In Chambers (Ex Parte
Injunction-Companies Winding Up)
Summons (Ex Parte InjunctionCompanies
Winding Up)
10. HC Summons In Chambers (IPTO) Summons (IPTO)
11. DC Summons In Chambers (Non-EFS -
Adoption)
12.
DC Summons In Chambers (Non-EFS -
Probate)
13.
HC Summons In Chambers (Normal Companies
Winding Up)
Summons (Normal - Companies
Winding Up)
14. DC, MC Summons in Chambers (Normal) Summons (Normal)
15. HC, DC,
MC
Summons In Chambers (O 14, O 18 r
19, O 33 r 2)
Summons (O 14, O 18 r 19, O 33 r 2)
16. HC Summons In Chambers (O 14, O 18 r
19, O 33 r 2-Companies Winding Up)
Summons(O 14, O 18 r 19, O 33 r 2Companies
Winding Up)
17. HC Summons In Chambers (Others) Summons (Others)
18. HC Application For Reconstruction Or
Other Scheme
Application For Reconstruction Or
Other Scheme
19. DC, MC Summons for Appointment of
Receiver
Summons for Appointment of
Receiver
20. HC, DC,
MC
Summons for Directions Summons for Directions
21. HC Summons For Directions (Companies
Winding Up)
Summons For Directions (Companies
Winding Up)
22. DC, MC Summons for Further Directions Summons for Further Directions
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16.11 New documents introduced
S/N Court
Indicator
(HC/DC/MC)
New Document Description
1 HC Statement For Probate/Letters Of Administration
2 DC Statement For Probate/Letters Of Administration
3 HC Supporting Affidavit Under Order 71 Rule 5
4 DC Supporting Affidavit Under Order 71 Rule 5
5 HC Summons (Taxation)
6 DC Summons (Taxation)
7 MC Summons (Taxation)
8 DC Statement (Adoption)
9 DC Originating Summons (Converted from Adoption)
10 HC Originating Summons (Converted from Admission of Advocates and
Solicitors)
11 HC Originating Summons (Converted from Originating Motion)
12 HC Originating Summons (Converted from Originating Petition)
13 HC Originating Summons (Converted from Probate)
14 DC Originating Summons (Converted from Probate)
15 HC Originating Summons (Converted from Petition of Course)
16 DC Originating Summons (Converted from Petition of Course)
17 MC Originating Summons (Converted from Petition of Course)
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Chapter 17 ­ Phase 7.2 (Rules of Court Changes Phase 2 (ROC 2))
Rules of Court Phase 2 change(s) include the following:
Changes to Modes of Commencement by way of Originating Summons (OS)
or Writ of Divorce for below areas:
a. Bankruptcy (B)
b. Companies Winding Up (CWU)
c. Limited Liability Partnership Winding Up (LWU)
d. Originating Petition (OP ­ Judicial Management)
e. Divorce (D)
Document Filing Process Validation
New Case Type/ Doc Type Assignment
17.1 Originating Summons (Type of OS: Judicial Management)
The following is the "More Document Information" section for the Originating
Summons documents, to allow user to enter "More Document" details for the OS.
c) Screen ID: FEOS.S03
Documents using these screens:
* Originating Summonses(form 4,5 - OS or SIC nature of application) where type
of Originating Summons is "Judicial Manager")
Screen ID: FEOS.S03
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Input/Display Fields:
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Legislation for
Originating Petition
Input Nil Yes User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Legislation
Remarks
Input Nil No
Nature of
Application
Input Nil Yes User can only select from
a list of predefined
values, which are
maintained by the
Courts. Up to 9 entries
can be made.
Company Name Input Nil No Applicable only to
judicial management
matters.
Company
Registration:
Reg. No.
Input Nil No Applicable only to
judicial management
matters.
Company
Registration:
Reg. Type
Input Nil No User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Applicable only to
judicial management
matters.
Default to `Company'.
Company Input Nil No User can only select from
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Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Registration:
Country of Issue
a list of predefined
values, which are
maintained by the
Courts.
Applicable only to
judicial management
matters.
Judicial Manager
Name
Input Nil No Up to 9 entries can be
entered.
Judicial Manager
Id.
Input Nil No Up to 9 entries can be
entered.
Id. Type Input Nil No User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Up to 9 entries can be
made.
Country of Issue Input Nil No User can only select from
a list of predefined
values, which are
maintained by the
Courts.
Up to 9 entries can be
made.
Screen Validation:
3. All mandatory fields are entered.
Functions Supported:
5. Upon clicking of the Save Document button, the details entered by the user
will be saved temporarily until the submission is saved to the database, by
selecting the Save Draft function.
6. Upon clicking of the Cancel button, the details entered will not be saved, and
the previous screen (the Submission Information screen) will be returned to the
user.
* Mapping of Documents:
Existing Document Description New Document Description
1. Originating Petition Originating Summons
2. Originating Petition Originating Summons (Exparte)
3. Originating Petition Originating Summons (Exparte ­
Injunction)
After ROC rollout (1 April 2006), the existing documents can be filed for the Old cases;
The New documents can be filed in fresh submission (without case number) and for the
New Cases.
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17.2 Writ for Divorce and Statement of Claim(Divorce)
17.2.1 Writ for Divorce
The following are the more details section of the Writ for Divorce
Screen ID: FEDIVW.S01
Documents using this screen are:
S/N Document Description
1. Divorce - Writ For Presumption Of Death And Divorce
2. Divorce - Writ For Divorce
3. Divorce - Writ For Judicial Separation
4. Divorce - Writ For Nullity Of Marriage
5. Divorce - Writ For Nullity Of Marriage/ Judicial Separation
6. Divorce - Writ For Nullity Of Marriage/ Divorce
7. Divorce - Writ For Rescission Of Judgment Of Judicial Separation
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Input/Display fields:
S/N Data Item Screen
Validation
Description Remark
1. Prayers Mandatory Divorce Prayers Check the prayers that need to
be selected foe the filing.
2. No. of days
for
Respondent
to file MOA.
Optional No. of Days for
Respondent to file
MOA
Select 8 days for Singapore and
21 days in over seas.
3. Statement of
Claim
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
4. Statement of
Particulars
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
5. Acknowledg
ment of
Service
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
6. Memorandu
m of Service
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
7. Memorandu
m of
Appearance
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
8. Parenting
Plan
(Plaintiff's
Proposal)
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
9. Parenting
Plan
(Agreed)
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
10. Matrimonial
Property Plan
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
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S/N Data Item Screen
Validation
Description Remark
(For HDB Flats
only)(Plaintiff'
s Proposal)
submitted.
11. Matrimonial
Property Plan
(For HDB Flats
only)(Agreed
)
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
12. Instructions to
the
Defendant
on submitting
the CPF
standard
query to the
Central
Provident
Fund Board
Optional Document submitted
indicator
User needs to check indicator if
the stated document is
submitted.
13. Date of
Order/Judgm
ent /Decision
Optional Date of judgment
field
System validates date to be in
DD/MM/YYYY format
14. Judge/Judici
al Officer's
Name
Optional Judge name combo
field
Screen Validation
Validate that at least one Nature of Application is specified.
Functions Supported
Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the Save
Draft function.
Upon clicking of the Cancel button, the details entered will not be saved, and the
previous screen (the Document Information screen) will be returned to the user.
Note: Refer to Section 3.5.2 and 3.5.4 of the External Design Specification for Webbased
Front-End Application (EFS Phase 1.2) for description of the Save Draft
function and Document Information screen, respectively.
17.2.2 Statement of Claim (Divorce)
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Screen ID: FESOCD.S02
Documents using this screen:
Divorce - Statement of Claim for Divorce
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Screen ID: FESOCD.S03
Divorce - Statement of Claim for Judicial Separation
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Screen ID: FESOCD.S04
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Divorce - Statement of Claim for Nullity
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Screen ID: FESOCD.S05
Divorce - Statement of Claim for Nullity and Alternatively For Judicial Separation
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Screen ID: FESOCD.S06
Divorce - Statement of Claim for Nullity and Alternatively For Divorce
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Screen ID: FESOCD.S07
Divorce - Statement of Claim for Presumption of Death and Divorce
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S/N Data Item Man/Opt Description Remark
1. Date of
Solemnization of
Marriage
Mandatory Plaintiff's date of marriage
solemnization.
Format: DD/MM/YYYY
2. Place of
Solemnization of
Marriage
Mandatory Plaintiff's place of marriage
solemnization.
3. Date of
Registration of
Marriage
Optional Plaintiff's date of marriage
registration.
Format: DD/MM/YYYY
4. Place of
Registration of
Marriage
Optional Plaintiff's place of marriage
registration.
5. Marriage
Certificate No.
Optional Marriage Certificate No.
6. Address at which
the Parties Last
Cohabited
Optional Last matrimonial address.
Expressed in 4 lines of 30
characters each.
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S/N Data Item Man/Opt Description Remark
7. Date of Order Optional The filing date of the OS
filed in Singapore.
Format: DD/MM/YYYY
Divorce - Statement Of
Claim For Divorce
Divorce - Statement Of
Claim For Judicial Separation
8. Case No Optional Singapore OS Case
Number, Case Types are
"OS" & "OSF".
It is a composite data
element. It comprises the
Case Type, Case Serial
Number, Case Year and
Case Suffix data elements
assigned by the system.
Unique for each case.
Only "OS" or "OSF" type is
allowed.
Divorce - Statement Of
Claim For Divorce
Divorce - Statement Of
Claim For Judicial Separation
9. Category of
Jurisdiction
Mandatory
10. Jurisdiction is
based on
Mandatory
11. Name Mandatory
(10)
Chilďs name.
12. ID No. Optional
(10)
Chilďs ID no. Give an option `Unknown' to
select.
13. ID Type Optional
(10)
Chilďs ID type. Mandatory if ID No. is
entered.
14. Country of Issue Optional
(10)
Chilďs ID Country of
Issuance.
Mandatory if ID No. is
entered.
15. Date of Birth Optional
(10)
Chilďs date of birth.
Format: DD/MM/YYYY
1. If date of birth is entered
and age not entered...
prompt the users to enter
age
2. If date of birth is not
entered and age is entered
then pass age as it is.
16. Age Optional
(10)
Chilďs Age
17. Gender Mandatory
(10)
Chilďs gender.
M ­ Male
F ­ Female
Default = "M"
18. Nationality Mandatory
(10)
Chilďs nationality.
19. Race Mandatory
(10)
Chilďs race.
20. Race Remarks Optional
(10)
Remarks Mandatory if `Others' is
chosen for the list of Race
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S/N Data Item Man/Opt Description Remark
displayed.
21. Religion Mandatory
(10)
Chilďs religion.
22. Religion Remarks Optional
(10)
Remarks Mandatory if `Others' is
chosen for the list of Religion
displayed.
23. Educational Level Mandatory
(10)
Chilďs educational level.
24. Occupation Type Mandatory
(10)
Chilďs occupation Type
25. Occupation
Description
Mandatory
(10)
Chilďs occupation
Description.
26. Marital Status Optional
(10)
Chilďs marital status.
27. Are there any
agreed
arrangements in
relation to this
child?
Optional
(10)
Are there any agreed
arrangements in relation to
this child?
Y
28. Is this Child
Disabled?
Optional
(10)
29. Is there a Child
Protection Order
or other orders
made by the
Juvenile Court
relating to this
child?
Optional
(10)
30. Above 21 years of
age and
undergoing
training?
Optional
(10)
31. Other relevant
facts
Optional
(10)
Other relevant facts.
32. Grounds (Level 1) Mandatory
(5)
Grounds Some Level 1 Grounds will
have one or more Level 2
Grounds.
33. Grounds (Level 2) Mandatory
(20)
Grounds
34. Prayers Mandatory
(9)
Prayers
35. Prayer Remarks Optional
(9)
Prayers Remarks If file together with Writ,
Prayers entered in Writ
document will be shown.
If file alone, Prayers to be
retrieved from the latest
accepted case level
document.
36. Case No. Optional
(10)
Case number of other
related proceedings.
37. Date of Filing Optional
(10)
Filing date of other related
proceedings.
Format: DD/MM/YYYY
38. Nature of Mandatory Nature of proceeding of
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S/N Data Item Man/Opt Description Remark
Proceeding (10) other related proceedings.
39. Nature of
Proceeding
Remarks
Optional
(10)
Nature of proceedings
Remarks
Only applicable and
mandatory if "Others" option
is chosen from the Nature of
Proceedings List.
40. Country Mandatory
(10)
Country where other
related proceedings is
filed.
41. Petitioners /
Plaintiff (for
criminal matters
Public Prosecutors
name)
Optional
(10)
Plaintiff of other related
proceedings.
42. Respondenťs /
Defendanťs
Name
Optional
(10)
Respondent of other
related proceedings.
43. Status Mandatory
(10)
Case status of other
related proceedings.
44. Date of
Judgment/ Order/
Decree
Optional
(10)
Order/Proceeding date of
other related proceedings.
Format: DD/MM/YYYY
45. Court / Tribunal
Authority
Optional
(10)
Court/Tribunal/Authority of
other related proceedings.
46. Judgment/ Order/
Decree Made
Optional
(10)
47. Date of
Proceedings (if
Judgment/ Order/
Decree not made)
Optional
(10)
Format: DD/MM/YYYY
48. Remarks Optional
(10)
Remarks of other related
proceedings.
49. Do Matrimonial
Assets include
HDB flat?
Mandatory
50. Type of
Matrimonial
Property Plan filed
together with this
petition?
Optional
51. Date of HDB
enquiry
Optional Date on which enquiry with
HDB was made.
Mandatory if "Does the
Matrimonial Assets include
HDB flat?" is "Yes"
Format: CCYYMMDD
52. Is there any reply
from HDB?
Optional Mandatory if "Does the
Matrimonial Assets include
HDB flat?" is "Yes"
53. Date of CPF Board
enquiry
Optional Date on which enquiry with
CPF Board was made.
Mandatory if "Does the
Matrimonial Assets include
HDB flat?" is "Yes"
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S/N Data Item Man/Opt Description Remark
Format: CCYYMMDD
54. Is there any reply
from CPF?
Optional Mandatory if "Does the
Matrimonial Assets include
HDB flat?" is "Yes"
55. Letter to HDB / CPF
Board was sent by
Optional Mandatory if "Does the
Matrimonial Assets include
HDB flat?" is "Yes"
56. Date When the
Respondent was
Last Seen / Heard
Optional Date when Respondent
has last been heard/seen.
Conditional.
Applicable and is a
mandatory field to
"Presumption Of Death And
Dissolution Of Marriage"
document only.
Format: DD/MM/YYYY
57. Date Since
Respondent was
Traced
Optional Date Since Respondent
was Traced
Format: DD/MM/YYYY
58. Place Where the
Respondent was
Last Seen /Heard
Optional Place when Respondent
has last been heard/seen.
Conditional.
Applicable and is a
mandatory field to "Divorce Statement
Of Claim For
Presumption Of Death And
Divorce" document only.
59. Circumstances in
Which the Parties
Ceased to
Cohabit
Optional To describe circumstances
in which the parties
ceased to cohabit.
Conditional.
Applicable and is a
mandatory field to "Divorce Statement
Of Claim For
Presumption Of Death And
Divorce" only.
60. Address of
Immovable assets
Optional
(10)
Expressed in 4 lines of 30
characters each.
Applicable to
"Divorce - Statement Of
Claim For Presumption Of
Death And Divorce"
document only.
61. Steps taken to
trace the
Respondent
Optional Applicable to Mandatory
"Divorce - Statement Of
Claim For Presumption Of
Death And Divorce"
document only.
62. Date of
Order/Judgment/
Decision
Optional Date field
63. Judge/Judicial
Officer's Name
Optional Judge name Select form a list which is
maintained at the court
Screen ID: FESOCD.S08
Divorce - Statement of Claim for the Rescission of Judgment of Judicial Separation
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S/N Data Item Man/Opt Description Remark
1. Rescission of
Judgment in Petition /
Divorce Suit Number
Mandato
ry
Divorce Case No. Seeking for the
Rescission of Judgment
2. Judicial Separation
Granted Date
Mandato
ry
Judicial Separation Granted Date
3. Grounds (Level 1) Mandato
ry
Grounds
4. Prayers Mandato
ry
Divorce Prayers
5. Remarks Mandato
ry
Remarks for Prayer At least one Remark is
mandatory for a
prayer.
6. Date of
Order/Judgment/Deci
sion
Optional
7. Judge/Judicial
Officer's Name
Optional
Screen ID: FESOCD.S09
Divorce - Notice of Proceedings (Co-Defendant)
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S/N Data Item Man
/Opt
Description Remark
1. Number of Days for
filing MOA
M Number of Days for
filing MOA
The system to provide a
drop-down list for FE users
to select :
* 8 days (Service in
Singapore)
* 21 days (Service
outside
Singapore)
2. Document List of
Attached Documents
Man
dato
ry
(4)
User can choose from the list of
1. Agreed/Proposed Matrimonial
property plan.
2. Agreed/Proposed Parenting Plan
3. Writ
4. Statement of Claim
5.Statement of Particulars
Validations for Divorce submissions at the Front-End
1. For fresh filing (Version 0), the following must be filed together in the same submission:
(a) Divorce ­ Writ
(b) Divorce - Statement of Claim
(c) Divorce ­ Statement of Particulars
2. Writ (both fresh & Amended) filing: `Documents submitteď indicated in MDI must be filed
together in the same filing. System to validate as below
Documents indicated in Writ Documents to be filed together (FE
validation)
Statement of Claim One of the following `Statement of Claim'
corresponding to the Writ type must be filed
together.
* Divorce - Statement Of Claim For
Divorce
* Divorce - Statement Of Claim For
Judicial Separation
* Divorce - Statement Of Claim For Nullity
* Divorce - Statement Of Claim For Nullity
and Alternatively For Judicial
Separation
* Divorce - Statement Of Claim For Nullity
And Alternatively For Divorce
* Divorce - Statement Of Claim For
Presumption Of Death And Divorce
* Divorce - Statement Of Claim For The
Rescission Of Judgment Of Judicial
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Separation
Statement of Particulars Divorce - Statement of Particulars
Acknowledgment of Service Divorce - Acknowledgement of Service
Memorandum of Appearance Divorce - Memorandum of Appearance
Parenting Plan (Plaintiff's
Proposal)
Divorce - Parenting Plan (Plaintiff's Proposal)
Parenting Plan (Agreed) Divorce - Parenting Plan (Agreed)
Matrimonial Property Plan (For
HDB Flats only) (Plaintiff's
Proposal)
Divorce ­ Matrimonial Property Plan
(Plaintiff's Proposal)
Matrimonial Property Plan (For
HDB Flats only) (Agreed)
'Divorce - Matrimonial Property Plan
(Agreed)
Instruction to the Defendant on
submitting the CPF Board
standard query to the Central
Provident Fund Board
3. There must be only one Divorce ­ Statement of Claim in the submission.
4. For Case level document filing, 1st Plaintiff and 1st Defendant party are mandatory. Other
parties can be entered as optional. Only mandatory party type can be filing party.
5. If Writ and SOC are filed together in the same filing, the following doc pair checking must
be done:
Writ Statement Of Claim
Divorce - Writ Of Divorce Divorce - Statement Of Claim For Divorce
Divorce - Writ For Judicial
Separation
Divorce - Statement Of Claim For Judicial
Separation
Divorce - Writ For Nullity
of Marriage
Divorce - Statement Of Claim For Nullity
Divorce Writ For
Presumption Of Death
and Divorce
Divorce - Statement Of Claim For Presumption Of
Death And Divorce
Divorce - Writ For
Recession Of Judgment
Of Judiciary Separation
Divorce - Statement Of Claim For The Rescission Of
Judgment Of Judicial Separation (By Spouse
Against Whom Judgment Of Judicial Separation Is
Made)
Divorce - Writ For Nullity
of Marriage/ Judiciary
Separation
Statement Of Claim For Nullity and Alternatively
For Judicial Separation
Divorce - Writ For Nullity
of Marriage/ Divorce
Statement Of Claim For Nullity And Alternatively For
Divorce
5. Writ and Summons can be filed together in the same submission
6. During filing, if Divorce Case No. entered is the transferred out case, system to prompt
warning message to file to the new Case No. Law firm can proceed if they wish to.
7. For fresh filing, if filing date is less than 3 years from the Date of Marriage, then OS Case
No. and Order date must be entered.
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8. Nature of applications will be selected in the Writ for divorce and the law firm will be
allowed to enter the remarks for these selected prayers in the statement of claim for
divorce.
9. Writ for divorce allows the user to have a check list of documents that are submitted with
the writ. If the user has selected the checkbox, then it is mandatory the user adds that
particular document in the submission. The only exception is "Instructions to the
Defendant on Submitting the CPF standard query to the Central Provident Fund Board"
as this document will not exist in the system.
10. Filing of Amendment versions of Writ for divorce and Statement of Claim.
a. Writ & SOC must be filed together in the same submission if amendment is
done for the following common data items. Party Name, ID and Prayers. FE to
validate against the last case number that was accepted by court.
b. For an amendment of statement or Writ for Divorce, the common items such
as Prayers will be pre loaded based on the case number that is entered by
the user.
* Mapping of Documents
S/N Existing Document Description New Document Description
1. Divorce - Petition For Decree Of
Presumption Of Death And Dissolution Of
Marriage
Divorce - Writ For Presumption Of Death
And Divorce
2. Divorce - Petition for Divorce Divorce - Writ For Divorce
3. Divorce - Petition For Judicial Separation Divorce - Writ For Judicial Separation
4. Divorce - Petition For Nullity Divorce - Writ For Nullity Of Marriage
5. Divorce - Petition for Nullity and
Alternatively For Judicial Separation
Divorce - Writ For Nullity Of Marriage/
Judicial Separation
6. Divorce - Petition For Nullity And
Alternatively For Divorce
Divorce - Writ For Nullity Of Marriage/
Divorce
7. Divorce - Petition For The Rescission Of
Judicial Separation (By Spouse Against
Whom Decree Of Judicial Separation Is
Made)
Divorce - Writ For Rescission Of Judgment
Of Judicial Separation
8. Divorce - Petition For Decree Of
Presumption Of Death And Dissolution Of
Marriage
Divorce - Statement Of Claim For
Presumption Of Death And Divorce
9. Divorce - Petition for Divorce Divorce - Statement Of Claim For Divorce
10. Divorce - Petition For Judicial Separation Divorce - Statement Of Claim For Judicial
Separation
11. Divorce - Petition For Nullity Divorce - Statement Of Claim For Nullity
12. Divorce - Petition for Nullity and
Alternatively For Judicial Separation
Divorce - Statement Of Claim For Nullity
and Alternatively For Judicial Separation
13. Divorce - Petition For Nullity And
Alternatively For Divorce
Divorce - Statement Of Claim For Nullity
And Alternatively For Divorce
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S/N Existing Document Description New Document Description
14. Divorce - Petition For The Rescission Of
Judicial Separation (By Spouse Against
Whom Decree Of Judicial Separation Is
Made)
Divorce - Statement Of Claim For
Presumption Of Death And Divorce
15. Divorce - Certificate Of Making Decree
Nisi Absolute
Divorce - Certificate Of Making Interim
Judgment Final
16. Divorce - Certificate Of Making Decree
Nisi Absolute (Nullity - Submitted by
Parties)
Divorce - Certificate Of Making Interim
Judgment Final (Nullity)
17. Divorce - Certificate Of Making Decree
Nisi Absolute (Presumption Of Death And
Divorce)
Divorce - Certificate Of Making Interim
Judgment Final (Presumption Of Death
And Divorce)
18. Divorce - Decree Nisi Divorce - Interim Judgment
19. Divorce - Decree Of Judicial Separation Divorce-Judgment Of Judicial
Separation
20. Divorce - Instanter Writ of Subpoena Ad
Testificandum and Duces Tecum
Divorce - Urgent Subpoena To Testify And
Produce Documents
21. Divorce - Instanter Writ of Subpoena Ad
Testificandum
Divorce - Urgent Subpoena To Testify
22. Divorce - Instanter Writ of Subpoena
Duces Tecum
Divorce ­ Urgent Subpoena To produce
Documents
23. Divorce - Affidavit In Support Of Divorce
Petition
Divorce - Statement of Particulars
24. Divorce - Answer Divorce ­ Defence
25. Divorce - Answer and Cross Petitions Divorce - Defence And Counterclaim
26. Divorce - Answer to Cross Petition Divorce - Defence To Counterclaim
27. Divorce - Consent To Grant Decree On
Three Years Separation
Divorce ­ Consent To Grant Judgment
On Three Years Separation
28. Divorce - Cross Petition Divorce ­ Counterclaim
29. Divorce - Matrimonial Property Plan
(Proposed)
Divorce ­ Matrimonial Property Plan
(Plaintiff's Proposal)
30. Divorce - Notice Of Proceedings (Co-
Respondent)
Divorce - Notice Of Proceedings (Co-
Defendant)
31. Divorce - Notice To Respondent Of
Originating Summons For The Dissolution
Of Marriage
Divorce - Notice To Defendant Of
Originating Summons For The Dissolution
Of Marriage
32. Divorce - Parenting Plan (Petitioner's
Proposal)
Divorce - Parenting Plan (Plaintiff's
Proposal)
33. Divorce - Parenting Plan (Respondenťs
Proposal)
Divorce - Parenting Plan (Defendanťs
Proposal)
34. Divorce - Renewed Petition Divorce - Renewed Writ
35. Divorce - Reply and Answer to Cross
Petition
Divorce - Reply And Defence To
Counterclaim
36. Divorce - Reply to Answer to Cross
Petition
Divorce - Reply To Defence To
Counterclaim
37. Divorce - Request for Decree Nisi
Absolute
Divorce ­ Request for Final Judgment
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* List of New Main Documents
S/N Document Description
1. Divorce - Urgent Subpoena To Testify And Produce Documents
2. Divorce - Urgent Subpoena To Testify
3. Divorce ­ Urgent Subpoena To produce Documents
4. Divorce-Judgment Of Judicial Separation
5. Divorce - Interim Judgment
6. Divorce - Certificate Of Making Interim Judgment Final
7. Divorce - Certificate Of Making Interim Judgment Final (Nullity)
8. Divorce - Certificate Of Making Interim Judgment Final (Presumption Of Death And
Divorce)
* List of New Non-Main Documents
S/N Document Description
1. Divorce - Statement of Particulars
2. Divorce ­ Defence
3. Divorce - Defence And Counterclaim
4. Divorce - Defence To Counterclaim
5. Divorce ­ Consent To Grant Judgment On Three Years Separation
6. Divorce ­ Counterclaim
7. Divorce ­ Matrimonial Property Plan (Plaintiff's Proposal)
8. Divorce - Notice Of Proceedings (Co-Defendant)
9. Divorce - Notice To Defendant Of Originating Summons For The Dissolution Of
Marriage
10. Divorce - Parenting Plan (Plaintiff's Proposal)
11. Divorce - Parenting Plan (Defendanťs Proposal)
12. Divorce - Renewed Writ
13. Divorce - Reply And Defence To Counterclaim
14. Divorce - Reply To Defence To Counterclaim
15. Divorce ­ Request for Final Judgment
16. Divorce ­ Matrimonial Property Plan (Defendanťs Agreement)
17. Divorce ­ Matrimonial Property Plan (Defendanťs Proposal)
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S/N Document Description
18. Divorce ­ Parenting Plan (Defendanťs Agreement)
19. Divorce - Statement Of Claim For Divorce
20. Divorce - Statement Of Claim For Judicial Separation
21. Divorce - Statement Of Claim For Nullity
22. Divorce - Statement Of Claim For Nullity and Alternatively For Judicial Separation
23. Divorce - Statement Of Claim For Nullity And Alternatively For Divorce
24. Divorce - Statement Of Claim For Presumption Of Death And Divorce
25. Divorce - Statement Of Claim For The Rescission Of Judgment Of Judicial Separation
26. Divorce ­ Matrimonial Property Plan (Respondenťs Proposal)
17.3 Bankruptcy
Listed below are the changes for Bankruptcy module for ROC-2:
* New documents are introduced. Please see details below.
* New party types will be used when filing a Bankruptcy submission.
Old Party Type New Party Type
Petitioning Creditor Plaintiff
Debtor Defendant
Petitioning Debtor Applicant
Official Assignee Official Assignee
* For fresh filing, other types of affidavits are not allowed to be filed with
Originating Summons (Creditor's Bankruptcy Application) except for Affidavit
of Service (Bankruptcy Application) and/or Supporting Affidavit (Bankruptcy).
User may or may not attached the abovementioned affidavits.
The following are the More Document Information (MDI) screens for the Originating
Summons (Bankruptcy) work area.
4.3.1 Screen ID: FEOSB.S01
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(a) Documents using this screen:
* Originating Summons (Creditor's Bankruptcy Application)
* Originating Summons (Creditor's Bankruptcy Application-IPTO)
* Originating Summons (Creditor's Application Of The Estate Of The
Deceased Debtor)
* Originating Summons (Creditor's Application Of The Estate Of The
Deceased Debtor - IPTO)
(b) Input/Display Fields
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Basis of
Presumption of
Inability to Pay
Debts
Input Nil Yes User may select 1 or
more entries from the
check boxes.
Presumption of inability to
pay debts:
* S 62 (a)
* S 62 (b)
* S 62 (c)
Date Statutory
Demand Served
Input Must be a valid
date if entered.
No Date format:
DD/MM/YYYY.
User may manually enter
it or select from the
calendar box.
Date Execution
Completed
Input Must be a valid
date if entered.
No Date format:
DD/MM/YYYY.
User may manually enter
it or select from the
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Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
calendar box.
Estimated Debt
Amount (in SGD)
Input Must be a
positive numeric
value.
Yes
Debtor Details:
Trading As
Input Nil No
Debtor Details:
Trading Id. No.
Input Nil No
(c) Screen Validation
1) Validates that the mandatory fields are entered and at least one entry for
Basis of Presumption of Inability to Pay Debts is made.
2) If S 62 (a) is checked, the Date Statutory Demand Served field must be
entered.
3) If S 62 (b) is checked, the Date Execution Completed field must be entered.
(d) Functions Supported
1) Upon clicking of the Calendar icon or button, the calendar box will be
displayed, from which the user can make a selection for date.
2) Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the
Save Draft function.
3) Upon clicking of the Cancel button, the details entered will not be saved, and
the previous screen (the Document Information screen) will be returned to the
user.
4.3.2 Screen ID: FEOSB.S02
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(a) Documents using this screen:
* Originating Summons (Debtor's Bankruptcy Application)
* Originating Summons (Debtor's Bankruptcy Application - IPTO)
(b) Input/Display Fields
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Estimated Debt
Amount (in SGD)
Input Must be a
positive numeric
value.
Yes
Debtor Details:
Trading As
Input Nil No
Debtor Details:
Trading Id. No.
Input Nil No
(c) Screen Validation
1) Validates that the mandatory field is entered.
(d) Functions Supported
1) Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the
Save Draft function.
2) Upon clicking of the Cancel button, the details entered will not be saved, and
the previous screen (the Document Information screen) will be returned to the
user.
* Mapping of Documents:
S/N Existing Document Description New Document Description
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S/N Existing Document Description New Document Description
1. Creditor's Bankruptcy Petition Originating Summons (Creditor's
Bankruptcy Application)
2. Creditor's Bankruptcy Petition (IPTO) Originating Summons (Creditor's
Bankruptcy Application - IPTO)
3. Debtor's Bankruptcy Petition Originating Summons (Debtor's
Bankruptcy Application)
4. Writ Of Subpoena Ad Testificandum
/ Duces Tecum (Bankruptcy)
Subpoena To Testify / Produce
Documents (Bankruptcy)
5. Writ Of Subpoena Ad Testificandum
Duces Tecum (IPTO)
Subpoena To Testify / Produce
Documents (IPTO)
* New Main Documents
S/N Document Description Remarks
1. Subpoena To Testify / Produce Documents
(Bankruptcy)
2. Subpoena To Testify / Produce Documents
(IPTO)
3. Originating Summons (Creditor's Application For
Administration Of The Estate Of The Deceased
Debtor)
Same MDI as the Originating
Summons (Creditor's
Bankruptcy Application)
4. Originating Summons (Creditor's Application For
Administration Of The Estate Of The Deceased
Debtor - IPTO)
Same MDI as the Originating
Summons (Creditor's
Bankruptcy Application)
* New Non-Main Documents
S/N New Document Description Remarks
1. Supporting Affidavit (Bankruptcy) Use the same MDI as other
Affidavit documents that belong
to `AFF' document group.
2. Supporting Affidavit (Bankruptcy ­ IPTO) Use the same MDI as other
Affidavit documents that belong
to `AFF' document group.
3. Affidavit Of Service (Bankruptcy Application) Use the same MDI as other
Affidavit documents that belong
to `AFF' document group.
4. Affidavit Of Service (Statutory Demand) Use the same MDI as other
Affidavit documents that belong
to `AFF' document group.
5. Supplementary Affidavit (Bankruptcy) Use the same MDI as other
Affidavit documents that belong
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S/N New Document Description Remarks
to `AFF' document group.
After ROC-2 rollout (1 April 2006), the existing documents can be filed for the Old
cases; The New documents can be filed in fresh submission (without case number)
and for the New Cases.
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17.4 Companies Winding Up
Listed below are the changes for Companies Winding Up module for ROC-2:
* New documents are introduced. Please see details below.
* New party types will be used when filing an Originating Summons (Companies
Winding Up).
Old Party Type New Party Type
Petitioner Plaintiff/Applicant
Respondent Defendant
* For fresh filing, Originating Summons (Companies Winding Up) must be filed
together with Affidavit Supporting Winding Up Application (Companies
Winding Up).
The following are the Document Information (MDI) screen for the Originating
Summons (Companies Winding Up) work area.
4.4.1 Screen ID: FEOSCWU.S01
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(a) Documents using this screen:
* Originating Summons (Companies Winding Up)
(b) Input/Display Fields
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
Company Name Input Nil Yes
Company
Registration
Input Nil Yes User may select
* `Not Applicable' or
* `Registration details as
follows'
Default to `Registration
details as follows'.
Company
Registration:
Reg. No.
Input Nil No
Company
Registration:
Reg. Type.
Input Nil No User can select from a list
of predefined values,
which are maintained by
the Courts.
Default to `Company'.
Company
Registration:
Country of Issue.
Input Nil No User can select from a list
of predefined values,
which are maintained by
the Courts.
Default to `Singapore'.
Company
Address
Input Nil Yes 4 lines of text, each line
with 30 characters can
be entered.
Grounds of
Application
Input Nil Yes User can select from a list
of predefined values,
which are maintained by
the Courts. Up to 9 entries
can be made.
Amount Owed
Details
Input Nil Yes User may select
* `Not Applicable' or
* `Amount Owed details
as follows'
Default to `Amount
Owed details as follows'.
Amount Owed
Details:
Amount Owed
Input Must be a
positive numeric
value
No Up to 9 entries can be
entered.
Amount Owed
Details:
Currency
Input Nil No User can select from a list
of predefined values,
which are maintained by
the Courts. Up to 9 entries
can be made.
(c) Screen Validation
1) Validates that the mandatory fields are entered.
2) Validates that at least one line of text for Company Address is entered.
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3) At least one Grounds of Application must be specified.
4) Either one of the radio buttons in Company Registration must be selected.
5) If the `Registration details as follows' radio button is selected, all three fields of
Company Registration details (Reg. No., Reg. Type, Country of Issue) must be
entered.
6) If the Company Registration details fields (Reg. No., Reg. Type, and Country of
Issue) are entered, the corresponding radio button must be made.
7) Either one of the radio buttons in Amount Owed Details must be selected.
8) If the `Amount Owed details as follows' radio button is selected, at least one
entry of the Amount Owed and its corresponding Currency must be entered.
9) If the Amount Owed and Currency fields are entered, the corresponding
radio button must be made.
(d) Functions Supported
1) Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the
Save Draft function.
2) Upon clicking of the Cancel button, the details entered will not be saved, and
the previous screen (the Document Information screen) will be returned to the
user.
* Mapping of Documents
S/N Existing Document Description New Document Description
1. Winding Up Petition Originating Summons (Companies Winding
Up)
2. Affidavit Verifying Petition
(Companies Winding Up)
Affidavit Supporting Winding Up Application
(Companies Winding Up)
* New Non-Main Documents
S/N Document Description Remarks
1. Advertisement Of Winding Up Application
(Companies Winding Up)
2. Affidavit Supporting Winding Up
Application (Companies Winding Up)
Use the same MDI as other
Affidavit documents that belong
to `AFF' document group.
3. Supplementary Affidavits In Support Of
Originating Summons (Company Winding
Up)
Use the same MDI as other
Affidavit documents that belong
to `AFF' document group.
4. Renewed Originating Summons
(Companies Winding Up)
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S/N Document Description Remarks
After ROC-2 rollout (1 April 2006), the existing documents can be filed for the Old
cases; The New documents can be filed in fresh submission (without case number)
and for the New Cases.
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17.5 Limited Liability Partnership Winding Up
This is a new case type to be introduced in ROC- 2. The data items for this submission
are similar to Companies Winding Up except for the labels in some of the data items
like LLP Details instead of Company Details etc...
Information about filing a Liability Partnership Winding Up submission:
* Totally new documents are introduced. Please see details below.
* Party types available:
- Plaintiff & Defendant
- Applicant
* For fresh filing, Originating Summons (Limited Liability Partnership Winding Up)
must be filed together with Affidavit Supporting Winding Up Application
(Limited Liability Partnership Winding Up)).
The following are the More Document Information (MDI) screens for the Limited
Liability Partnership Winding Up work area.
4.3.2 Screen ID: FEOSLWU.S01
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(a) Documents using this screen:
* Originating Summons (Limited Liability Partnership Winding Up)
(b) Input/Display Fields
Field Label Data
Item
Ref.
Input/
Display
Field Validation Mand
-atory
Remarks
LLP Name Input Nil Yes
LLP Registration Input Nil Yes User may select
* `Not Applicable' or
* `Registration details as
follows'
Default to `Registration
details as follows'.
LLP Registration:
Reg. No.
Input Nil No
LLP Registration:
Reg. Type.
Input Nil No User can select from a list
of predefined values,
which are maintained by
the Courts.
Default to `Company'.
LLP Registration:
Country of Issue.
Input Nil No User can select from a list
of predefined values,
which are maintained by
the Courts.
Default to `Singapore'.
LLP Address Input Nil Yes 4 lines of text, each line
with 30 characters can
be entered.
Grounds of
Application
Input Nil Yes User can select from a list
of predefined values,
which are maintained by
the Courts. Up to 9 entries
can be made.
Amount Owed
Details
Input Nil Yes User may select
* `Not Applicable' or
* `Amount Owed details
as follows'
Default to `Amount
Owed details as follows'.
Amount Owed
Details:
Amount Owed
Input Must be a
positive numeric
value
No Up to 9 entries can be
entered.
Amount Owed
Details:
Currency
Input Nil No User can select from a list
of predefined values,
which are maintained by
the Courts. Up to 9 entries
can be made.
(c) Screen Validation
2) Validates that the mandatory fields are entered.
3) Validates that at least one line of text for LLP Address is entered.
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4) At least one Grounds of Application must be specified.
5) Either one of the radio buttons in LLP Registration must be selected.
6) If the `Registration details as follows' radio button is selected, all three fields of
LLP Registration details (Reg. No., Reg. Type, Country of Issue) must be
entered.
7) If the LLP Registration details fields (Reg. No., Reg. Type, and Country of Issue)
are entered, the corresponding radio button must be made.
8) Either one of the radio buttons in Amount Owed Details must be selected.
9) If the `Amount Owed details as follows' radio button is selected, at least one
entry of the Amount Owed and its corresponding Currency must be entered.
10) If the Amount Owed and Currency fields are entered, the corresponding
radio button must be made.
(d) Functions Supported
1) Upon clicking of the Save button, the details entered by the user will be saved
temporarily until the submission is saved to the database, by selecting the
Save Draft function.
2) Upon clicking of the Cancel button, the details entered will not be saved, and
the previous screen (the Document Information screen) will be returned to the
user.
* List of New Main Documents
S/N Document Description Remarks
1. Order Made In Chambers (Limited Liability
Partnership Winding Up)
Use the same MDI as other
Order documents that belong
to `ORĎ document group.
2. Order For Winding Up (Final Order - Limited
Liability Partnership Winding Up)
Use the same MDI as other
Order documents that belong
to `ORĎ document group.
3. Order Made In Open Court (Limited Liability
Partnership Winding Up)
Use the same MDI as other
Order documents that belong
to `ORĎ document group.
4. Application for Reconstruction or Other
Scheme (Limited Liability Partnership Winding
Up)
Use the same MDI as
document `Application For
Reconstruction Or Other
Scheme'
5. Summons (Normal - Limited Liability
Partnership Winding Up)
Use the same MDI as
document `Summons (Normal
- Companies Winding Up)'
6. Summons (Ex parte Injunction - Limited
Liability Partnership Winding Up)
Use the same MDI as
document `Summons (Exparte
Injunction - Companies
Winding Up)'
7. Summons(O.14, O 18 r.19, O.33 r.2 - Limited
Liability Partnership Winding Up)
Use the same MDI as
document `Summons (O.14, O
18 r.19, O.33 r.2 - Companies
Winding Up)'
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8. Summons For Directions (Limited Liability
Partnership Winding Up)
Use the same MDI as
document `Summons For
Directions (Companies
Winding Up)'
* List of New Non-Main Documents
S/N Document Description Remarks
1. Certificate Of Release (Limited Liability
Partnership Winding Up)
2. Advertisement Of Winding Up Application
(Limited Liability Partnership Winding Up)
3. Affidavit In Opposition (Limited Liability
Partnership Winding Up)
Use the same MDI as other
Affidavit documents that
belong to `AFF' document
group.
4. Affidavit Of Posting Of Notices Of Meeting
(Limited Liability Partnership Winding Up)
Use the same MDI as other
Affidavit documents that
belong to `AFF' document
group.
5. Affidavit In Reply (Limited Liability Partnership
Winding Up)
Use the same MDI as other
Affidavit documents that
belong to `AFF' document
group.
6. Affidavit Of Service (Limited Liability
Partnership Winding Up)
Use the same MDI as other
Affidavit documents that
belong to `AFF' document
group.
7. Affidavit Supporting Winding Up Application
(Limited Liability Partnership Winding Up)
Use the same MDI as other
Affidavit documents that
belong to `AFF' document
group.
8. Affidavit Verifying The Statement Of Affairs
(Limited Liability Partnership Winding Up)
Use the same MDI as other
Affidavit documents that
belong to `AFF' document
group.
9. Application By Liquidator To The Court For
Release (Limited Liability Partnership Winding
Up)
10. Authority (Limited Liability Partnership
Winding Up)
11. Certificate Extending Time For Statement Of
Affairs (Limited Liability Partnership Winding
Up)
12. Certificate Of Liquidator For Final Settlement
(Limited Liability Partnership Winding Up)
13. Certificate Of Undertaking Section 199(5)
Company Act (Limited Liability Partnership
Winding Up)
14. Certificate That Liquidators Have Given
Security (Limited Liability Partnership Winding
Up)
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S/N Document Description Remarks
15. Consent Of Liquidator To Act (Limited
Liability Partnership Winding Up)
Use the same MDI as
document `Consent Of
Liquidator To Act (Companies
Winding Up)'
16. Document Making A Call (Limited Liability
Partnership Winding Up)
17. Liquidator's Account Of Receipt And
Payment (Limited Liability Partnership
Winding Up)
18. Liquidator's Statement Of Accounts For The
Period (Limited Liability Partnership Winding
Up)
19. List Of Parties Wishing To Attend Hearing
(Limited Liability Partnership Winding Up)
20. Memorandum (Limited Liability Partnership
Winding Up)
21. Memorandum Of Advertisement Or
Gazetting (Limited Liability Partnership
Winding Up)
22. Memorandum Of Proceedings Of Adjourned
1st Meeting (Limited Liability Partnership
Winding Up)
23. Miscellaneous (Limited Liability Partnership
Winding Up)
24. Notice Of Advertisement (Limited Liability
Partnership Winding Up)
25. Notice Of Change Of Liquidator (Limited
Liability Partnership Winding Up)
Use the same MDI as
document `Notice Of Change
Of Liquidator (Companies
Winding Up)'
26. Notice Of Contributories Of The 1st Meeting
(Limited Liability Partnership Winding Up)
27. Notice Of Creditors And Contributories
(Limited Liability Partnership Winding Up)
28. Notice Of Intention To Appear (Limited
Liability Partnership Winding Up)
Use the same MDI as
document `Notice Of Intention
To Appear (Companies
Winding Up)'
29. Notice Of Winding Up Order (Limited Liability
Partnership Winding Up)
30. Notification To Liquidator (Limited Liability
Partnership Winding Up)
31. Provisional List Of Contributories (Limited
Liability Partnership Winding Up)
32. Report Of Result Of Meeting Of
Contributories (Limited Liability Partnership
Winding Up)
33. Return By Liquidator Relating To Final
Meeting (Limited Liability Partnership
Winding Up)
34. Statement (Limited Liability Partnership
Winding Up)
35. Statement Pursuant To S262(2) (C) Of
Companies Act (Limited Liability Partnership
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S/N Document Description Remarks
Winding Up)
36. Statement Pursuant To Rule 29(2) (Limited
Liability Partnership Winding Up)
37. Statement Section 262(2) (Limited Liability
Partnership Winding Up)
38. Renewed Originating Summons (Limited
Liability Partnership Winding Up)
39. Supplementary Affidavits In Support Of
Originating Summons (Limited Liability
Partnership Winding Up)
Use the same MDI as other
Affidavit documents that
belong to `AFF' document
group.
17.6 DIP Preview for Auto-generated documents
17.6.1 Writ for Divorce
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17.6.2 Statement for Divorce
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Chapter 18 ­ Phase 7.5
The Phase 7.5 changes include:
* Changes in the following documents:
a) Writ of Summons
b) Writ of Summons In Admiralty Action
c) Statement of Claim
d) Statement of Claim (Admiralty)
e) Notice of Discontinuance; Notice of Discontinuance/Withdrawal
f) All Judgment related main documents
* New documents introduced.
* Party Information changes.
* New validations implemented.
18.1 List of Changes in the Existing Document(s)
Following are documents affected in this release:
1. Writ of Summons
2. Writ of Summons In Admiralty Action
3. Statement of Claim; Statement of Claim (Admiralty)
4. Notice of Discontinuance
5. All Judgment related main documents.
Basically, the changed affects the respective More Document Information (MDI) of
the documents mentioned above.
18.1.1 Writ of Summons (WOS)
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Figure 1: More Document Info. For Writ of Summons
Item Description
Nature of Claim User can select up to ten (10) Nature of Claim. The first (top)
Nature of Claim selected will be treated as the main Nature of
Claim. At least one must be selected.
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Monetary Claim This is where users need to provide the Monetary Claim details, if
any, and to indicate if there are Monetary claims for which
damages are yet to be assessed. The Total Amount in Singapore
Dollars will be entered depending on what the user has
indicated.
Claim details User can enter up to nine (9) Monetary Claim details. It consists of
the Claim Amount and the Claim Currency.
Damages to be
assessed Indicator
Users need to indicate if there exist any Monetary Claim
item(s) for which damages are yet to be assessed totally, or
are only partially assessed.
* If no such items exist, then user should select `No' and
provide the Total Monetary Claim Amount in
Singapore Dollars, which is the equivalent Singapore
Dollar (S$) value of the total claim amount. Also ensure
that all Monetary Claim details (in different currencies
as applicable) are provided in the template.
* If there claim(s) exist for which damages are not yet
assessed totally, or are only partially assessed, then
user must select `Yes'. Such claim item(s) may or may
not be provided in the Monetary Claim details list. In
such a situation, Total Monetary Claim Amount in
Singapore Dollars is not required to provide, and this
field will not be shown.
Total Amount In
Singapore Dollars
This information is required if the user has indicated that all
damages has already been assessed. The maximum value that
can be entered is 100,000,000,000 without the comma(s).
Non-Monetary Claim User can enter up nine (9) Non-Monetary Claims.
18.1.2 Writ of Summon in Admiralty Action (WOSADM)
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Figure 2: More Document Info. for Writ of Summons In Admiralty Action
Item Description
Nature of Claim User can select up to ten (10) Nature of Claim. The first (top)
Nature of Claim selected will be treated as the main Nature of
Claim. At least one must be selected.
Type of Admiralty User can select from the predefined lists and it is mandatory to
select one.
Type Arrest User can select from the predefined lists.
Monetary Claim This is where users need to provide the Monetary Claim details, if
any. If not applicable, then user must select the `Not Applicable'
option. If there is monetary claim information, then user needs to
indicate if there are Monetary claims for which damages are yet
to be assessed. The Total Amount in Singapore Dollars and Claim
details will be entered depending on what the user has indicated
Claim details User can enter up to nine (9) Monetary Claim details. It consists of
the Claim Amount and the Claim Currency.
Damages to be
assessed Indicator
Users need to indicate if there exist any Monetary Claim
item(s) for which damages are yet to be assessed totally, or
are only partially assessed.
* If no such items exist, then user should select `No' and
provide the Total Monetary Claim Amount in
Singapore Dollars, which is the equivalent Singapore
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Dollar (S$) value of the total claim amount. Also ensure
that all Monetary Claim details (in different currencies
as applicable) are provided in the template.
* If there claim(s) exist for which damages are not yet
assessed totally, or are only partially assessed, then
user must select `Yes'. Such claim item(s) may or may
not be provided in the Monetary Claim details list. In
such a situation, Total Monetary Claim Amount in
Singapore Dollars is not required to provide, and this
field will not be shown.
Total Amount In
Singapore Dollars
This information is required if the user has indicated that all
damages has already been assessed. The maximum value that
can be entered is 100,000,000,000 without the comma(s).
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18.1.3 Statement of Claim (SOC) and Statement of Claim (Admiralty) (SOCA)
Figure 3: More Document Info. for Statement of Claim or Statement of Claim (Admiralty)
Item Description
Monetary Claim This is where users need to provide the Monetary Claim details, if
any, and to indicate if there are Monetary claims for which
damages are yet to be assessed. The Total Amount in Singapore
Dollars will be entered depending on what the user has
indicated.
Claim details User can enter up to nine (9) Monetary Claim details. It consists of
the Claim Amount and the Claim Currency.
Damages to be Users need to indicate if there exist any Monetary Claim
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assessed Indicator item(s) for which damages are yet to be assessed totally, or
are only partially assessed.
* If no such items exist, then user should select `No' and
provide the Total Monetary Claim Amount in
Singapore Dollars, which is the equivalent Singapore
Dollar (S$) value of the total claim amount. Also ensure
that all Monetary Claim details (in different currencies
as applicable) are provided in the template.
* If there claim(s) exist for which damages are not yet
assessed totally, or are only partially assessed, then
user must select `Yes'. Such claim item(s) may or may
not be provided in the Monetary Claim details list. In
such a situation, Total Monetary Claim Amount in
Singapore Dollars is not required to provide, and this
field will not be shown.
Total Amount In
Singapore Dollars
This information is required if the user has indicated that all
damages has already been assessed. The maximum value that
can be entered is 100,000,000,000 without the comma(s).
Non-Monetary Claim User can enter up nine (9) Non-Monetary Claims.
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18.1.4 Notice of Discontinuance (NODW)
This is an existing document with no MDI. With this release, an MDI is required.
Figure 4: More Document Info. for Notice of Discontinuance
Item Description
List of Party(s) To Be
Discontinued
User can select from the available party lists. This list will include all
the parties involved in the case whether represented by the law
firm or not.
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18.1.5 All Judgment Related Main Documents
Additional information needs to be provided when user is filing a main document related
to Judgment like: `Judgment Under 0 13', `Judgment Order 0 19', `Judgment Made In
Chambers', `Interlocutory Judgment pursuant to 013'...etc.
Figure 5: More Document Info. for Judgment related main documents
Item Description
Date of
Order/Judgment/Decisi
on
This is a mandatory data item. User can either or choose to
default as per filing date.
Judge/Judicial Officer's
Name
User can select from the list.
Execution Order
Indicator
User can indicate by checking this item if Execution Order is
required.
Party(s) For Which
Judgment Is Extracted
For
User can select from the available party lists. This list will include all
the parties involved in the case whether represented by the law
firm or not.
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18.2 Changes in the Party Information Page
1. `Related Person' term has been changed and replaced with `Litigation
Representative'.
Figure 6: Party page portion showing the Litigation Representative section
18.3 New Document(s)
18.3.1 Judgment Document(s)
List of new documents which will generate `JUĎ document number (main documents):
S/N Document Description Doc code Remarks
1. Interlocutory Judgment
pursuant to O13
IJO13 MDI will follow the existing MDI for all
Judgment related main documents.
2. Interlocutory Judgment
pursuant to O19
IJO19 MDI will follow the existing MDI for all
Judgment related main documents.
18.3.2 Other document(s)
S/N
Document Description Doc code Remarks
1. Notice of Change of
Particulars
NCP No MDI for this document.
User Guide for Web-based Front End Application
(Electronic Filing System) Release 2.0 ­ June 2007
CrimsonLogic Pte Ltd (Regn No: 198800784N Page 340
Private & Confidential
18.4 Front End Validation Rules and Constraints
Assumption is that all validations for existing documents will be available for new documents
replacing them unless otherwise stated:
Section Rule / Constraint Remarks
Party Page - Party
Filing Capacity
If `Party Filing Capacity' =
`Guardian' (GU) or `Official
Assignee' (OA) or `Official Receiver'
(OR), the `Litigation Representative'
information is mandatory
Upon saving, validate if `Litigation
Representative' information
entered.
If Party Filing Capacity = `Guardian'
or `Official Assignee' or `Official
Receiver' and Litigation
Representative is blank, prompt the
user "Litigation Representative
Information must be entered" and
do not allow submission.
Party Page -
Litigation
Representative
If `Litigation Representative'
information has been entered,
`Party Filing Capacity' is mandatory
Upon saving, validate if `Party Filing
Capacity' information is entered.
If `Party Filing Capacity' <>
`Guardian' (GU) or `Official
Assignee' (OA) or `Official Receiver'
(OR), prompt the user "Party Filing
Capacity must be entered as
Guardian, Official Assignee or
Official Receiver" and do not allow
submission.