Presentations and Public Speaking in English

·         formal/semiformal talk to one or more people that "presents" ideas or information

·         clear structured way

·         rules provide confidence

·         objective: inform, train, persuade, sell or others


Overview today:

·         preparation.

·         after that equipment

·         then delivery

·         after delivery we examine structure and language

·         afterwards review



PREPARATION:

·         good planning

·         brings confidence

·         control of audience

·         results in establishing a positive relationship between speaker and listeners



Objective: Why am I making this presentation?

Audience: Who am I making this presentation to? How many people? What age? Who are they? What is
their background – job, education etc? Are they experts?  How much do they know already?


Place: Where? What type of room? What is the seating arrangement?

Time and length: Which time of the day? How long?

Method: Is the talk formal or informal? Will I use any visuals?

Content: What is the point I am making? What is my message? What should I say? brainstorm your
ideas, relevant information, exclude

Structure: clear structure is easier for the audience to follow, more effective, logical order





Beginning

         Short introduction
                               * welcome your audience
                               * introduce your subject
                               * explain the structure of your presentation
                               * explain rules for questions

Middle

         Body of presentation
                               * present the subject itself

End

         Short conclusion
                               * summarise your presentation
                               * thank your audience
                               * invite questions

Questions and Answers

Notes: no reading, but notes:

·         your own system of notes: A6 cards, title of each section, keywords


Rehearsal

EQUIPMENT


!!!

   "A good workman never blames his tools."


·         OHP

·         notebook, data projector, screen

·         whiteboard, markers

·         flipchart

·         handouts

DELIVERY  how you get the message acrossJ

·         establish contact with your audience – enthusiasm, friendliness, relaxed atmosphere, show
you care

·         nervousness – normal, don´t worry

·         eye contact

·         body language: gestures, !avoid irritating gestures!, sit/stand/walk – what do you
prefer?

·         voice quality: loudness, intonation, speed

·         visuals: what, how many, give time to study the information, don´t hurry!!! – wide
variety of delivered info

LANGUAGE : simple, clear,

“A little less is better that a lot.”

STRUCTURE

Signalling

structure and moving through the contents by: showing “where we are” using indicators such as:
"I'll start by …. Then I'll move on to ... After that I'll consider … Lastly, I'll quickly review …
before concluding with some recommendations."

A member of the audience can now visualize your presentation like this:

Introduction
              * Welcome
              * Explanation of structure (now)

Body
              * Europe
              * Asia
              * Africa

Conclusion
              * Summing up
              * Recommendations


PRESENTATION ITSELF

usually 3 main parts (+ questions):

1

                                            INTRODUCTION

                                                       Questions throughout?

2

                                                BODY

3

                                             CONCLUSION


 Questions


!repetition!
  * say what you are going to say
  * say it
  * then say what you have just said

reinforce your message

Key points for presenting the body of the talk:
  * do not hurry
  * be enthusiastic
  * give enough time to audience for visuals
  * maintain eye contact
  * change your voice
  * look friendly
  * keep to your structure
  * use your notes
  * signal throughout
  * remain polite when dealing with difficult questions


Questions

·         interaction

·         predict Qs

·         in intro say if during talk or afterwards

·         be polite and relaxed in unpleasant responses

·         impolite questions – after the talk completely