Thesis/Dissertation Archive

The student inserts the electronic version of the final thesis into the archive before its defense. After taking over the work by the study department, the student can no longer manipulate the archive. The conditions for submitting a printed version of the thesis may vary from faculty to faculty, so contact your department or study department.

The study department will create a record of the final work and establish an archive. The student enters the entire final thesis in the archive, including appendices, measured data, etc. The student enters the final thesis in the archive himself. The student may manipulate the contents of the archive until the study department takes over the work. Thesis supervisors and opponents are allowed to manipulate the contents of the archive after taking over the thesis, the owners of the s_studium and s_vyuka rights (typically the study department) may manipulate the archive practically at any time, more in the question When and who has access to the final thesis archive.

Attachments containing many small files or a complex directory structure, such as program source code, are inserted by the student as a single archive file, usually a ZIP. Photos or unrelated attachments should be inserted individually (to facilitate bulk uploading, you can use the "Insert folders and files by ZIP" file manager function).

It is assumed that each final thesis contains at least a text part, which the student has acquired in electronic form. If the text part consists of several files or you also insert attachments into the archive, insert all files (each separately). Follow these steps to insert:

Access to the archive for uploading files with the final thesis

On the way

The Information system Student End of Studies Final State Examination and Thesis/Dissertation Archive Work with Thesis/Dissertation Archive

you get to your archive. You don't have to name the files with your first and last name, because this is just your archive.

Check the header to make sure you have the correct final thesis selected

If you have more than one study or more than one final thesis to study, make sure that you really have selected the thesis for which you intend to upload the file (s). If not, return to the page "Final State Examination and Thesis/Dissertation Archive" and re-enter the archive with the selection of the corresponding thesis.

Insert the text part into the archive

In the archive, click on the link "Enter the archive used for uploading files containing a thesis or dissertation". Here, open the form via the "Insert file" link. Specify the type of file to upload and search for the file on your computer. You can also edit the name of the submitted work or add a description of the inserted file, but this information is not mandatory. After saving the form, the selected file is loaded into the archive and the system creates a text version (in .txt format) for it after processing. The size of downloaded files is not limited by IS, only internet browsers can have a limited limit (usually 2 GB). For more information on uploading large files, see the "Vault" Help.

Zavedené soubory se vám přehledně zobrazí na stránce archivu. Soubory můžete odstranit pomocí ikonky za názvem souboru.

Verify that a text version has been created. In order to fill in the archive sufficiently, it is necessary that there is an identical version of the thesis text containing plain text. Files that you paste in Word or ODF are usually created automatically within half an hour their text versions. Text versions are necessary to make it possible in the archives of final theses search.

The following criteria will be used to assess whether the archive with the final thesis is filled:

1. The annotation is filled in with English text with a length of at least 100 characters.
2. If the student is studying fields, at least one of which is in Czech or Slovak, then he is obliged to fill in a Czech annotation with a length of at least 100 characters.
3. Keywords are filled with text that is at least 30 characters long.
4. The archive contains at the top level a text version of at least about 3000 characters and an attached file in MS Word format (.doc or .docx), ODF or PDF.
5. The language of the final thesis is filled in.
6. The conformity of the electronic and possible printed variant of the final thesis is confirmed.

The result of the assessment is communicated to the student in applications related to the final exam. There are links from the search pages (People) to the archives that are sufficiently filled and the work has an embedded stamp.

Your work has already been taken over by the study department and since then the archive has been "locked". If necessary, you can ask the study department to grant a three-day exemption for manipulating the archive.

You can request to hide part of the final thesis only in exceptional circumstances according to Article 36 of the SZŘ..

The application can be submitted via the "Document Office":

It is necessary for the student to state the files to be hidden in the application and to enter them separately in the archive under a suitable name. It depends on the agreement with the supervisor whether it will be two versions of the text of the thesis or only separate chapters or appendices of the thesis. The application will be forwarded to the responsible persons for assessment, you will be informed of the result by e-mail. After the request is approved, the administrative worker sets the required files to hide before the job is published.

The obligation to publish the final thesis is given by Zákon č. 111/1998 Sb., o vysokých školách a o změně a doplnění dalších zákonů (Zákon o vysokých školách). Information on the publication of final theses can also be found in the The Masaryk University Study and Examination Regulations.