Company organisation, types of companies, job description
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Company organisation
Companies can be made up of three key groups of people - shareholders, who provide the capital and own the company, the management and the workforce. In large corporations, operations are split into divisions or departments, which are overseen by a board of directors.
In a traditional hierarchical company, the board of directors typically provides strategic direction. The board consists mainly of non-executive directors who represent the interest of the shareholders. The board is headed by the Chairperson (UK)/ President (US) and is responsible for policy decisions and strategies. It will usually appoint a Managing Director (UK)/ Chief Executive Officer (US) who has an overall responsibility for the running of the business. Senior/ Line managers or company officers head the various departments within the company, for example Finance, Legal Affairs, Human Resource (HR), or Public Relations (PR).
Every organisation has its own organisational structure. An organisational structure is a system that outlines how certain activities are directed in order to achieve the goals of an organisation. These activities can include rules, roles, and responsibilities. A successful organisational structure defines each employee's job and how it fits within the overall system. Put simply, the organisational structure lays out what duties each person has so the company can meet its objectives. Having an organisational structure in place allows companies to remain efficient and focused. The organisational structure also determines how information flows between levels within the company. For example, in a centralised structure, decisions flow from the top down, while in a decentralised structure, decision-making power is distributed among various levels of the organisation.
Traditionally, organisations have been structured with centralised leadership and a well-defined chain of command, with very clear responsibilities for each role, and a clear distinction between subordinates and superiors. However, there has been a rise in decentralised organisations, as is the case with many technology startups. This allows companies to remain fast, agile, and adaptable, with almost every employee receiving a high level of engagement.
Large companies can have over 200 business units and brands that function in sometimes very different industries and they often operate autonomously. Even in decentralised companies, there are still usually built-in hierarchies, such as the chief operating officer operating at a higher level than an entry-level associate. However, teams are empowered to make their own decisions and come to the best conclusion without necessarily getting "approval" from higher up in the organisation.
Types of companies
A company is a legal entity formed by an individual or a group of individuals to engage in and run a business enterprise. There are many different types of companies (UK) / corporations (US), which can be classified for example according to their size, forms of business, the sector – private or public, or whether they are profit-making or non-profit-making. Regarding the size, there are three main categories, and they share some common characteristics irrespective of their field.
The three main types of business size classifications are small and mid-size enterprises (SMEs), and large enterprises. Small and medium-sized enterprises represent 99% of all businesses in the EU. The definition of an SME is important for access to finance and EU support programmes targeted specifically at these enterprises. The main factors determining whether an enterprise is an SME are: staff headcount and either turnover or balance sheet total. Small enterprises have fewer than 50 employees and the annual turnover less than 10 million euros. For mid-size enterprises the figures are fewer than 250 employees and the annual turnover less than 50 million euros. These ceilings apply to the figures for individual firms only. A firm that is part of a larger group may need to include staff headcount/turnover/balance sheet data from that group too.
The most common forms of business are sole traders (UK)/ sole proprietorships (US), partnerships, and corporations. A sole trader is the easiest way of establishing and dismantling a business due to minimal government regulation. It is run by one business owner who has all the decision-making power in the company, but also all the liability and who pays personal income tax on profits earned from the business. In addition, any business-related expenses will come directly out of their personal finances, since personal and business finances will be intermingled.
A partnership is a formal arrangement in which two or more parties manage and operate a business and share its profits. There are several types of partnership arrangements, e.g. general partnership, limited partnership or limited liability partnership. In a general partnership, all partners share liabilities and profits equally, while in others, partners can have limited liability. Professionals like doctors, architects, and lawyers often form a limited liability partnership. This arrangement limits partners' personal liability so that, for example, if one partner is sued for malpractice, the assets of other partners are not at risk. Limited partnerships are a hybrid of general partnerships and limited liability partnerships. At least one partner must be a general partner, with full personal liability for the partnership's debts. At least one other is a sleeping partner (UK)/ silent partner (US) whose liability is limited to the amount invested. This sleeping partner generally does not participate in the management or day-to-day operation of the partnership.
A corporation is a legal entity that is separate and distinct from its owners. Under the law, corporations possess many of the same rights and responsibilities as individuals. They are, however, more complex and costly than most other business structures. An important element of a corporation is limited liability, which means that its shareholders are not personally responsible for the company's debts. The vast majority of corporations have a goal of generating profit for their shareholders. However, some corporations, such as charities, are non-profit-making.
Limited company structures are codified in many nations, though the regulations governing them can differ widely from one nation to the next. For example, in the United Kingdom, there are two types of limited liability companies - private limited (Ltd.) and public limited companies (PLC).
Private limited companies are not permitted to offer shares to the public. They are, however, the most popular structures for a small business. Public limited companies may offer shares to the public to raise capital. When a company goes public, this is known as flotation or Initial Public Offering (IPO).
When a business wants to increase its market share or geographical reach at a low cost, it may franchise its product and brand name. A franchise is a joint venture between a franchisor and a franchisee. The franchisor is the original business. It sells the right to use its name and idea. The franchisee buys this right to sell the franchisor's goods or services under an existing business model and trademark.
Job description – examples
A job description is a statement that outlines the specifics of a particular job or position with a company. It goes into detail about the responsibilities and conditions of the job.
Joe works in advertising and is in charge of creating marketing communication that persuades the target audience to purchase a product or service. He loves his work as it can be rewarding and stimulating. He needs to demonstrate originality and creativity as lots of new ideas must be produced. In-depth understanding of common marketing and advertising best practices is essential as well. No two days are the same, so Joe needs to be versatile. His work may range from contacting companies for a new advertising campaign to giving client presentations, so effective communication skills are required. Joe has hands-on experience with the productive work of the agency. Teamwork is essential in this industry, so strong rapport among colleagues is highly valued.
Amanda is a researcher and works in research and development (R&D), which involves putting ideas into practice. She often works with a team of other researchers and committees to plan research objectives and test parameters. She identifies research methods, variables, data collection techniques and analysis methods. She interprets the data, produces reports discussing research findings and provides recommendations at the end of the project. To be successful she must prove exceptional problem-solving and investigative skills. Her work might be very exciting and the sense of achievement astonishing.
Tom is a sales representative, which can be very stressful as well as demanding. He needs to meet sales targets every month. However, he enjoys a great amount of flexibility as he organises his working time himself and does not have to commute to work every day. He is provided with perks such as a company car, a cell phone and a computer. When he is not seeing clients, he can work from home. He usually works long hours – about 60 hours a week but he says that advantages outweigh disadvantages. Tom's job is commission based. He receives a basic salary and a commission, which depends on how much he sells. Thus, he is highly motivated to perform well and improve his sales performance.
Lea works as a secretary, also known as a personal assistant (PA) or administrative assistant. She is responsible for performing administrative tasks in the office. To be successful as a secretary, she must be able to multitask. Her work includes for example typing, formatting, and editing reports, documents, and presentations, entering data, maintaining databases, and keeping records. Lea is responsible for answering phone calls, responding to emails, scheduling appointments, liaising with internal departments and making travel arrangements. Her duties might also entail organising events and arranging refreshments, if required. Copying, scanning documents as well as taking notes during meetings are secretarial responsibilities. Lea must often exhibit excellent interpersonal and organisational skills and work autonomously to provide customised administrative support.
Glossary
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Seznam použitých symbolů a zkratek
↻ uvozuje slovo nebo frázi se stejným nebo podobným významem (synonymum) 📖 uvozuje slovo nebo frázi s opačným významem (antonymum), případně podobně znějící výraz s odlišným významem [ ] obsahuje přepis výslovnosti ( ) obsahuje vysvětlení (například zkratky nebo zpřesnění významu), doplnění nebo část výrazu či slova, která může být v závislosti na kontextu vynechána i upozorňuje na nepravidelné (irregular) sloveso vyšší než mírně pokročilé úrovně a tím zároveň odkazuje na seznam těchto nepravidelných sloves na konci glosáře / zkracuje dvě (nebo i více) stejné syntaktické konstrukce do jediné (například „dosáhnout/docílit čeho“ místo „dosáhnout čeho, docílit čeho“) adj přídavné jméno (adjective) AmE výraz z americké angličtiny (American English) BrE výraz z britské angličtiny (British English) C počitatelné podstatné jméno (countable) n podstatné jméno (noun) pl množné číslo (plural) sb zájmeno někdo, uváděné po předložkách a/nebo slovesných vazbách (somebody) sg jednotné číslo (singular) sth zájmeno něco, uváděné po předložkách a/nebo slovesných vazbách (something) U nepočitatelné podstatné jméno (uncountable) -
Glossary
academia ‹n›
[ækəˈdiːmiə]akademická obec adaptable ‹adj› přizpůsobivý advertising ‹n› inzerce accountant účetní agency agentura agile ‹adj› svižný, hbitý to appoint sb jmenovat koho approval of sth ‹n› schválení čeho, souhlas to assess posoudit, ohodnotit assets ‹n; pl› aktiva(jmění podniku) associate ‹n› kolega autonomously ‹adv› samostatně balance sheet účetní rozvaha board of directors představenstvo boilerplate ‹n› standardní text built-in ‹adj› zabudovaný chain of command schéma velení, řízení Chairperson ‹BrE›)
(→ President ‹AmE›)předseda to charge sth účtovat co charity charita to classify třídit, klasifikovat commission provize to comprise sth zahrnout co to commute dojíždět do práce to conduct sth provádět, řídit co contract ‹n› smlouva copy ‹n› (zde) text inzerátu corporation ‹n› společnost, korporace costly ‹adj› nákladný credit ‹n› úvěr to customize sth přizpůsobit co debtor
[ˈdetər]dlužník demanding ‹adj› náročný to demonstrate sth předvést, ukázat co department oddělení to determine vymezit, určit to direct sb vést koho to dismantle zrušit, rozebrat duty ‹n› úkol. povinnost effective ‹adj› účinný to empower sb, sth zmocnit, oprávnit koho, co engagement ‹n› zapojení to entail sth zahrnovat co enterprise ‹n› podnik to establish založit exceptional ‹adj› výjimečný to exhibit dát najevo, projevit expert ‹n› specialista, expert flexibility přizpůsobivost flotation
→ Initial Public Offering (IPO)flotace, primární emise akcií to format dát do formátu fundamental ‹adj› základní franchise ‹n› franšíza, licence franchisee ‹n› příjemce licence franchisor/ franchiser prodejce licence to grant sb sth udělit, poskytnout komu co guidance ‹n› vedení, řízení to handle sth zabývat se čím hands-on ‹adj› praktický, aktivní to head sb být vůdcem, velet komu headcount ‹n› počet osob Human Resources (HR) personální oddělení in charge of sth/ sb být zodpovědný za co/ koho to incorporate sth zahrnout co in-depth ‹adj› podrobný, důkladný industry obor, odvětví, průmysl to intermingle promísit se interpersonal mezilidský investigative ‹adj› vyšetřovací joint venture společný podnik to land somewhere skončit kde (hov.) to lay out navrhnout, projektovat leadership ‹n› schopnost vést lidi Legal Affairs právní oddělení legal entity právnická osoba liability (právní) odpovědnost liable ‹adj› zodpovědný, ručící to liaise with sb úzce spolupracovat limited liability omezené ručení limited partnership společnost s ručením omezeným line manager přímý nadřízený litigation ‹n› soudní spor loan ‹n› půjčka long hours dlouhá pracovní doba malpractice ‹n› zneužití úřední moci, nedbalost Managing Director (MD)‹ BrE›
(→ Chief Executive Officer (CEO) ‹AmE›)generální ředitel to mimic sb napodobovat koho to multitask zvládat víc úkolů zároveň non-executive ‹adj› bez výkonné pravomoci novel ‹adj› nový objective
(→goal → aim)cíl to operate působit, fungovat, provozovat to outline sth nastínit co to outperform sb překonat koho to outweigh sth předčit co partnership partnerství, partnerská spolupráce perks ‹n, pl.› zaměstnanecké benefity policy ‹n› strategie (koncepce), politika private limited company britská právní forma podnikání odpovídající společnosti s ručením omezeným public limited company britská právní forma podnikání odpovídající akciové společnosti Public Relations (PR) oddělení vztahů s veřejností to range být v rozmezí, pohybovat se mezi rank ‹n› pořadí rapport ‹n›
[ˌræpˈɔːr]vzájemné porozumění, dobrý vztah reducible ‹adj›
[ˌrɪˈdʒuː.sə.bəl]zjednodušitelný, redukovatelný Research and Development (R&D) oddělení výzkumu a vývoje rewarding ‹adj› uspokojující, naplňující rule ‹n› pravidlo senior manager vyšší manažer sense of achievement pocit úspěchu severely ‹adv› těžce, vážně share ‹BrE›
(→ stock ‹AmE›)akcie shareholder akcionář to shrink zmenšit se silent partner
(→sleeping partner)tichý společník sole trader ‹ BrE›
(→ sole proprietorship ‹AmE›)osoba samostatně výdělečně činná (právní forma podnikání i osoba takto podnikající) stimulating ‹adj› stimulující, podnětný to stipulate stanovit, určit subordinate ‹adj› ‹n› podřízený superior ‹adj› ‹n› nadřízený to tackle řešit target audience cílová skupina, cílové publikum tax ‹n› daň turnover ‹n› obrat unit ‹n› jednotka venture riskantní podnik versatile ‹adj› všestranný workforce pracovní síla
Definitions
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Company organisation
Adaptable able or willing to change in order to suit different conditions Agile able to deal with new situations or changes quickly and successfully Appoint to choose someone officially for a job, responsibility Approval official permission Associate an associate is a person who has a position in a job or type of work that is just below the top position Autonomously independent and having the power to make your own decisions Board of directors the governing body of a company, elected by shareholders Built-in included, made, or designed as part of something Centralised structure where business decisions are made at the top of the business or in a head office and distributed down the chain of command Chain of command a system in an organisation by which instructions are passed from one person to another Chairperson/ President a person in charge of a meeting, organisation Decentralised structure where a business allows decisions to be made by managers and subordinates further down the chain Determine to decide what will happen Direct to tell the people the direction in which they must drive Division/ department a part of a company that deals with a particular area Empower to give someone official authority or the freedom to do something Engagement the act of being involved with something Finance the management of money Head to be in charge of an organisation, group, etc. Hierarchical arranged according to people’s level of importance Human Resources (HR) the department within an organisation responsible for managing its employees Lay out to explain something clearly, usually in writing Leadership the set of characteristics that make a good leader Legal affairs the department providing legal counsel to the Board and to its other departments Line manager the person who is directly responsible for managing the work of someone else in a company or business, and who is one level above that person Management the group of people responsible for controlling and organising a company Managing Director/ Chief Executive Officer a person in charge of a company Non-executive someone who has a non-executive position in a company or organisation gives advice but is not responsible for making decisions or ensuring that decisions are carried out Objective/ goal something that you plan to do or achieve Operate to (cause to) work, be in action or have an effect Outline to give the main facts about something Policy a set of ideas or a plan of what to do in particular situations that has been agreed by a business organisation, a government Public Relations (PR) refers to managing how others see and feel about a company Responsibility a duty to take care of something Role the position or purpose that someone or something has in a situation, organisation, society, or relationship Rule an accepted instruction that states the way things should be done Senior Managers managers at the highest level of a company or organisation responsible for strategizing the department's direction and planning their department's goals Shareholder any person, company, or institution that owns shares in a company’s stock Subordinate a person with a lower or less important position Superior a person higher in rank or social position than others Unit a group of people working together, especially for a particular purpose Workforce the group of people who work in a company -
Types of companies
Assets something valuable belonging to a person or organisation that can be used for the payment of debts Balance sheet a statement of the assets, liabilities, and capital of a business or other organisation at a particular point in time Charity an organisation whose purpose is to give money, food, or help to those who need it Classify to divide things or people into groups according to their type Corporation a large company or group of companies authorised to act as a single entity and recognized as such in law Costly expensive Dismantle to get rid of a system or organisation, usually over a period of time Distinct clearly noticeable; that certainly exists Enterprise a business or company Establish to start a company or organisation that will continue for a long time Flotation/ initial public offering an occasion when a company's shares are sold to the public for the first time Franchise an arrangement in which a company sells another business the right to sell its products or services in return for payment Franchisee a business that has bought the right to sell the products and services of another company Franchisor/ franchiser a person or a company that sells the right to open stores and sell products or services using its brand, expertise, and intellectual property General partnership a business made up of two or more partners, each obligated for the business's debts, liabilities, and assets Headcount a total number of people employed in a particular organisation Income tax a tax imposed on individuals or entities (taxpayers) in respect of the income or profits earned by them Intermingle to become mixed together Joint venture a business entity created by two or more parties, generally characterised by shared ownership, shared returns and risks Large enterprises entities that employs a great number of people and has a sizable annual revenue Legal entity an individual, company, or organisation that has legal rights and obligations Liability the fact that someone is legally responsible for something Limited liability the condition by which shareholders are legally responsible for the debts of a company only to the extent of the nominal value of their shares Limited partnership a business entity with at least one general partner, who has unlimited personal liability, and one limited partner, whose liability is limited to their investment in the company Limited liability partnership a partnership in which some or all partners (depending on the jurisdiction) have limited liabilities Malpractice improper, illegal, or negligent professional behaviour Non-profit organisation a group organised for purposes other than generating profit Partnership a legal arrangement that allows two or more people to share responsibility for a business Private limited company a type of company whose shares are not traded on a stock market and may only be sold if other shareholders agree Private sector the part of the national economy that is not under direct state control Profit organisation an entity whose primary goal is to earn income Public limited company a business that has opened its shares up to the public Public sector the part of an economy that is controlled by the state Regulation an official rule or the act of controlling something Silent/ sleeping partner an investor who becomes a member of a partnership by virtue of capital contribution, but plays an inactive role in daily operations and management of the business Small and mid-size enterprises businesses that maintain revenues, assets or a number of employees below a certain threshold; each country has its own definition Sole trader/sole proprietorship a person who is the exclusive owner of a business, entitled to keep all profits after tax has been paid but liable for all losses Turnover the amount of money that a company gets from sales during a particular period - Job description
Advertising the business of trying to persuade people to buy products or services Agency a business or organisation providing a particular service on behalf of another business, person, or group Commision a payment given to someone when they sell something, whcih is directly related to the amount they sell Commute travel some distance between one's home and place of work on a regular basis Customised modified to suit a particular individual or task Demanding requiring much skill or effort Demonstrate give a practical exhibition and explanation of a skill Duty a task or action that one is required to perform as part of one's job Edit to make changes to a text Effective successful in producing a desired or intended result Entail involve (something) as a necessary or inevitable part Exceptional unusual; not typical Exhibit manifest clearly a quality or a type of behaviour Flexibility willingness to change or compromise Format plan or arrange in a specified form Hands-on involving or offering active participation rather than theory In charge of in control or with overall responsibility In-depth comprehensive and thorough Interpersonal relating to relationships or communication between people Investigative involving examining facts, events, problems, etc. Keep records organise and store all the documents, files, invoices for future reference Liaise cooperate on a matter of mutual concern Long hours a period of time doing something, especially work, that is longer than is usual Multitask deal with more than one task at the same time Outweigh to have more influence or importance than something else Perks something extra an employee gets in addition to their salary Personal assistant/ administrative assistant a person who does office work and works exclusively for one particular person Range vary or extend between specified limits Rapport agreement or sympathy between people or groups Research and development the department directed towards the innovation, introduction, and improvement of products and processes Rewarding providing satisfaction; gratifying Sense of achievement something accomplished, especially by superior ability, special effort, great courage, etc. Stimulating encouraging or arousing interest or enthusiasm Target audience a particular group at which a product is aimed Versatile able to adapt or be adapted to many different functions or activities - Listening and video
Academia the environment or community concerned with the pursuit of research, education, and scholarship Accountant someone who keeps or examine the records of money received, paid and owed by a company or a person Assess evaluate or estimate Assets anything that has current or future economic value to a business Bodily form present in a physical body Boilerplate standardised text, documents, that can be reused in new contexts or applications without significant changes to the original Charge demand (an amount) as a price for a service Comprise consist of; be made up of Conduct organise and carry out Contract a written or spoken agreement, especially one concerning employment, sales, or tenancy, that is intended to be enforceable by law Copy the text of an advertisement Credit the ability of a customer to obtain goods or services before payment, based on the trust that payment will be made in the future Debtor a person, country, or organisation that owes money Expert a person who is very knowledgeable about or skilful in a particular area Fundamental basic, essential Grant agree to give or allow (something requested) to Handle manage (a situation or problem) Incorporate take in or contain (something) as part of a whole; include Industry a group of productive enterprises or organisations that produce or supply goods, services, or sources of income Land to arrive in an unpleasant situation or place Liable responsible by law Litigation the process of taking legal action Loan a borrowed sum of money that is expected to be paid back with interest Mimic imitate someone or their actions or words Novel new and not resembling something formerly known or used Outperform to accomplish something in a better or more impressive way than someone else Rank give (someone or something) a place within a grading system Reducible capable of being simplified Severely to an undesirably great or intense degree Share one of the equal parts into which a company's capital is divided, entitling the holder to a proportion of the profits Shareholder owner of part of a company Shrink become or make smaller in size or amount Stipulate demand or specify (a requirement), typically as part of an agreement Suspiciously in a way that makes you think someone is guilty of something wrong or illegal Tackle to try to deal with something or someone Tax a mandatory payment or charge collected by local, state, and national governments to cover the costs of general government services, goods, and activities Venture a business enterprise in which something is risked in the hope of profit - Job description